EdConnection

EdConnection

Medical waiver requests due May 25

4/23/2018

Although Ohio expects all students to take part in state tests, there may be rare circumstances in which students cannot take one or more assessments during the testing window dates, including makeup dates, because of medical emergencies. In such cases, a district must submit an application for a medical emergency waiver. Superintendents, superintendent designees, principals, test coordinators and Education Management Information System (EMIS) coordinators can submit  applications through the online system between May 11 and 25. These administrators will have access within their SAFE accounts to a Forms link and should follow the prompts for a report card waiver. Applications for 2018 waivers are due May 25. 
 
As part of the waiver form, an administrator will answer survey questions about the medical emergency and then may upload supporting documentation. Acceptable reasons to apply for a medical waiver include situations in which a student suffered a serious illness, physical injury or unexpected worsening in an existing medical condition immediately before or during the testing window.
 
Although superintendents, superintendent designees, principals, test coordinators and EMIS coordinators can enter information in the form, the official submission to the Department requires the superintendent or superintendent’s designee to approve the form and complete the process. The Department only will review forms that receive this official local approval.
 
The U.S. Department of Education recognizes there are circumstances when it is impossible for the entire student body to participate in state tests. For this reason, states may exclude, for accountability purposes, students who “…cannot be assessed at any time during the testing window due to a significant medical emergency.” States may define those circumstances that represent a significant medical emergency, and they must review the applications on a case-by-case basis. This waiver is used for one purpose. Ohio removes students with waivers when calculating the Annual Measurable Objectives participation rates and Performance Index scores for Ohio School Report Cards. A medical waiver does not exempt a student from having to complete one of the required pathways to graduate.
 
Direct questions about medical emergency waivers to Renee Bellamy at (614) 466-5853 or email accountability@education.ohio.gov.