For School Superintendents and Treasurers


New website improves access to many data resources 

ODE has launched the Data Tools portal, which provides access to dozens of data resources tracking school improvement and student progress. Using this portal, administrators, teachers and parents can find resources organized by questions they may want to answer. The portal contains student achievement, school finance, career-technical education, and early childhood and K-12 assessment data. 

A convenient feature of this new portal is the My Data Tools Web page, which will allow you to login once to the portal through SAFE and then have seamless access to many of your secure data tools. If you frequently use secure sites, you may find it beneficial to personalize the My Data Tools Web page by following the Set-Up Job Aid instructions available here in print form and here in a video format. To access other SAFE applications you may be authorized to use (e.g. CORE, CCIP, STARS) from your My Data Tools page, login to SAFE, follow the Set-Up Guide instructions and add this SAFE portal link to the My Links section. 

For answers to questions about an individual data tool, contact the person indicated on the tool’s description in the About Data Tools section. For questions about the My Data Tools set-up instructions, call (877) 644-6338. 

Alternate Assessment cap policy 

Students in a traditional local education agency (LEA) with severe cognitive disabilities may be assessed through the Ohio alternate assessment. For accountability purposes, the number of these students should represent only one percent of the total student population in our state. 

The U.S. Department of Education (USDOE) will no longer permit requests for exceptions of the cap. The rationale for the one percent cap is that regular statewide assessments, with or without accommodations, are appropriate for the remainder of the student population. Therefore, ODE no longer accepts requests for these exceptions from traditional LEAs. Those LEAs with more than 1,000 tested students are restricted to the cap of one percent of their total tested population. Those that serve 1,000 or fewer tested students will be restricted to a cap not to exceed 10 students. It continues to be a decision of the Individualized Education Program (IEP) team how a student with disabilities is assessed and the type of assessment is based on the needs of the child. 

Special LEAs that may request to exceed the cap are those with charters for primarily serving high percentages of students with significant cognitive disabilities (e.g., community schools dedicated to students with autism). To request an exception, a special LEA is required to submit a copy of its charter and a letter detailing the intent to exceed the cap, along with the state student identifying numbers for students who’s IEPs indicate they should use alternate assessments. Only those students who meet the Full Academic Year criterion and count toward accountability calculations for the LEA should be reported. These special LEAs may obtain the form with instructions for completing the waiver by clicking here or by visiting www.education.ohio.gov and searching for keywords: Alternate Assessments. For questions, please contact Jackie Seward at jackie.seward@education.ohio.gov or (614) 387-7570. 

Public input opportunity for IDEA reauthorization open through March 14 

Ohio educators and the public have to opportunity to provide input and feedback to Ohio’s recommendations for federal lawmakers to consider when they begin to review and reauthorize the Individuals with Disabilities Education Act (IDEA). 
Recommendations and suggestions of what should be addressed in the next reauthorization should be sent to IDEAplatform@education.ohio.gov by Thursday, March 14, 2013. 

New Ohio Education Research Center provides educators with data to improve schools 

The Ohio Education Research Center (OERC) is a statewide network of education research assets, created to provide educators with research findings they can use to improve Ohio’s education system from preschool all the way through higher education and workforce development
OERC is comprised of researchers from different fields and backgrounds that include public and private universities, colleges of education as well as other disciplines and non-university based researchers. OERC will:

  • Work with stakeholders (educators and state-level policy people) to develop a meaningful research agenda;  
  • Help the state make better use of its data resources by integrating data across state agencies in a way that would facilitate both cross-sectional and longitudinal analyses about students from pre-kindergarten through college completion and entry into the workforce; and  
  • Provide timely reports and analyses to policy makers and educators that would help improve the education system and outcomes for students.

Learn more about the OERC and stay up to date on the latest in Ohio education research through the
OERC website.