Frequently Asked Questions About the Physical Education Evaluation

General Questions


General Questions

    How does the evaluation apply to students participating in adaptive programming?

    Students with disabilities are expected to participate in the physical education evaluation. Assessments may be modified when appropriate. Teachers should incorporate a student's IEP, 504 Plan, or other local documentation for programming goals as a reference when making modifications.

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    How should a school calculate the score for aerobic capacity (fitness assessment) when height and weight information isn't available?

    To determine aerobic capacity for Standard 4, Benchmark A, information for height and weight are needed components to calculate a rating. If a district does not allow for the collection of height and weight, data is still needed for this portion of the assessment. It would be a local determination how best to collect and provide data for aerobic capacity.

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    If a student qualifies for accelerate programming for physical education, which assessments are given?

    The Ohio Revised Code stipulates that high school credit cannot be offered unless it is part of accelerated programming. Accelerated programming must be approved by the local authority with well-established criteria for students who qualify for such programming. For those students who qualify for accelerated programming, the high school assessments will be completed. Middle school teachers will conduct 9-12 grade band assessments only for those students with an acceleration policy in place.

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    What occurs when the grade levels offered in a school do not align with the grade bands (K-2, 3-5, 6-8, and 9-12) for evaluating and reporting purposes?

    If the school configuration does not align with the grade bands, the teacher of record would conduct the evaluation according to the grade bands contained in the building. It is important for teachers to connect with other educators in the district who are providing physical education programming. This will help assure assessments are not being duplicated in the grade band.

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    As a teacher, how will I find time to address local curriculum and conduct the evaluation?

    The tasks contained in the evaluation instrument are designed to be incorporated into local programming. It is a local determination when best to conduct the evaluation. The intent of the evaluation is to conduct the evaluation throughout programming rather than just a single class period.

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    How does the physical education evaluation impact embedded physical education programming provided by the classroom teacher?

    The teacher of record who provides physical education programming is responsible for conducting and collecting data for the report card indicator. If programming is provided by the classroom teacher, the classroom teacher is responsible for conducting and collecting data for reporting purposes.

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    What score is provided when a student is unable to complete an assessment?

    If a student is unable to complete an assessment even with modifications, the reporting box for that component should be left blank. The mathematical averages will take into account the blank and average the posted scores. For local reporting purposes, it is suggested to keep documentation as to why a reporting box is left blank. 

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    What score should be reported when a student refuses to participate in the evaluation?

    If a student refuses to participate in the evaluation, a "0" will be placed in the reporting box. The "0" will be averaged into the overall score.

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    What if a student is ill or injured and cannot be assessed on a particular standard?

    It is best to make up the missed assessment for reporting purposes when the student is able to complete the task. When completing the evaluation, it is important to have as much data as possible for the report card indicator. When a student is unable to complete an assessment even with modifications, the reporting box for that component should be left blank. The mathematical averages will take into account the blank and average the posted scores. For local reporting purposes, it is suggested to keep documentation as to why a reporting box is left blank.

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    When is the best time to implement the assessment within a grade band?

    Ohio is a local control state and curriculum decisions are determined at the local level. It would ultimately be a local determination when to conduct the evaluation. Data can be collected at the end of the grade band or during the grade band. If the evaluation is provided at more than one grade level, the data will need to be reported that academic year. The teacher will not want to hold the data until the evaluation is complete. That way, the data appears on the report card the year it was collected.

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    What are the repercussions if a school/district does not provide data for the report card indicator?

    If data is not reported through EMIS for the report card indicator, the school/district would be out of compliance with SB 210. This would be reflected on the building/district report card as such.

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    When is it required to submit data to ODE through for collecting report card data for the evaluation?

    Data will be collected during the Yearend Reporting Period which traditionally runs from mid-May to late June.

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    What documentation should be kept after data is provided to EMIS for reporting purposes?

    It is recommended to keep a copy of the data collection system for record keeping purposes. Check with your local authority for local protocol.

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    Is there local flexibility to alter the evaluation instrument?

    For reporting purposes to the state, all schools/districts must report data for the information contained in the evaluation instrument. The local authority can go above and beyond what is contained in the instrument for local reporting purposes. The local authority does not have the right to go below what is contained in the instrument for the report card indicator.

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    Are students who participate in summer school physical education, credit flexibility, online programming, and community schools required to take part in the evaluation?

    Yes. If the student is enrolled in physical education programming, data for reporting purposes will be collected.

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    Are students who successfully complete the physical education waiver required to take part in the evaluation?

    No. Those students are not required to participate because they are not taking part in physical education programming.

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    How is evaluation data addressed when a student transfers into a different school within the same district?

    The school where the student attends last, for students who have enrolled multiple schools within a district, should report the student's evaluation results. Therefore, any prior schools within the district should send the results to the last school for submission to EMIS.

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    How is evaluation data addressed when a student transfers to a different school district?

    Each district should report the data that was collected within the district's building(s). The data may be sent to the new district from the prior district, for informational purposes, but the data from the prior district should not appear on the new district reporting sheets. Each district (new and prior) will report data that was collected when the student was enrolled in programming only.

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    How is data addressed for students who complete physical education programming and the evaluation outside of their resident district?

    When the evaluation is completed outside the resident district, the educating district should add the student data to their aggregate counts for reporting to EMIS. The data would not be reported by the resident district, though the data should be shared with the resident district for future programming purposes.

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    Is there a penalty for not complying with the physical education evaluation?

    Legislation did not outline any penalty that a district faces specifically for failing to comply with the PE evaluation. However, there are more general provisions that require districts to follow all of the laws in Title 33 (this is where all the education code is located) so there is no negotiation in terms of whether they do this or not.

    The office monitors the amount of data that has been submitted and in some cases, districts get alerts if they have not submitted something by a specific date. In addition, the EMIS office establishes data submission requirements which are deadlines for when certain pieces of data must be submitted. If a district has not submitted something by the deadline an alert goes out. If the district ignores the alert then they can be required to submit a corrective action plan and they can have money withheld.

    This is also something that works to ensure that the district follows the policy and does the evaluation. If they don't do the evaluations then they have no data - and if they have no data they can be sanctioned for failure to report.

    To find out more about data submission requirements, please click here.

     

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    Are Joint Vocational School Districts required to provide data from the physical education evaluation for the state report card?

    For Joint Vocational School Districts, the state report card falls under section 3302.033 of the Ohio Revised Code (ORC). SB 210 addresses schools/districts that the state report card falls under section 3302.03 of the ORC. Therefore, the Wellness Measure which includes the physical education evaluation will not appear on the Career Technical Education report card. Joint Vocational School Districts are not subject to the report card system under section 3302.03 of the ORC and would be exempt.

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Last Modified: 7/10/2013 2:11:11 PM

Pursuant to ORC 3301.079 (B) (3) and 3313.60, it is the responsibility of Ohio's local boards of education to vet and approve curriculum and educational materials for use in the public schools within their district. The use of any materials posted or linked to on the Ohio Department of Education website, including materials within the Common Core State Standards or Appendices or any state model curricula or other educational resource material, is entirely up to the discretion of each local board of education.