Community Schools Sponsor Update

Community Schools Sponsor Update

February Update from the Office of Community Schools


Dear Sponsors,

February Update from the Office of Community Schools  

Here are a few reminders as February begins.

2019-2020 Draft Sponsor Evaluation Documents Posted for Comments

Ohio statute requires the Ohio Department of Education to post the draft sponsor evaluation framework for the upcoming school year to allow stakeholders to provide comments. The draft framework must be posted for 30 days, with comments compiled and posted no later than April 1.

The 2019-2020 draft sponsor evaluation documents are available here for review now through Monday, March 4, 2019. Comments regarding the draft documents must be submitted through surveys. Separate surveys for the compliance tools, quality practices rubric and the evaluation technical document can be accessed via links on the webpage just below the draft documents.

Should you have a question related to this process, please contact the Office of Community Schools at

NOTE: The Department values comments from stakeholders regarding the sponsor evaluation framework. To ensure all stakeholders’ input is considered, the Department will review and compile all comments provided prior to the mandated deadline. Any comments provided after the conclusion of the established comment period will be considered in the following year.

2018-2019 Sponsor Evaluation Quality Practices Selected Schools Available

The list of selected schools that sponsors must submit documents for quality practices is posted and scheduled in Epicenter. The document can be found on the 2018-2019 Sponsor Evaluation Tools website or by clicking here.

Notice of Nonrenewal

The deadline for sponsors to provide a notice of nonrenewal to their schools was Jan. 15. If you have not yet provided copies of nonrenewal notices to the Office of Community Schools via Epicenter, please do so as soon as possible.

Dropout Recovery Administrative Rules

In December 2018, Office of Community Schools’ staff presented additional graduation rate benchmark options to the State Board of Education’s Accountability and Continuous Improvement Committee. The State Board subsequently indicated interest in reconsidering previously adopted graduation rate benchmarks for the Dropout Recovery Report Card.

To ensure all interested parties can offer input, the Office of Community Schools posted a survey to solicit your ideas or concerns. All comments from the survey will be compiled and provided to the State Board.

The Dropout Recovery Report Card survey is available here. The survey will be open for responses through 11:59 p.m. on Feb. 15.

The Administrative Rules that establish the Dropout Recovery Report Card can be found in Ohio Administrative Code 3301-102-10, 11 and 12. 

Approval to Change Sponsors

Ohio Revised Code 3314.034 requires community schools that meet the following conditions to receive approval from the Department of Education prior to changing sponsors:

  • Received a grade of "D" or "F" for the Performance Index score, under division (C)(1)(b) of section 3302.03 of the Revised Code, and an overall grade of "D" or "F" for the Value-Added progress dimension or another measure of student academic progress if adopted by the State Board of Education, under division (C)(1)(e) of that section, on the most recent Ohio School Report Cards issued for the school; OR
  • Received a rating of "does not meet standards" for the annual progress measure and combined graduation rates on the most recent report card issued for the school.
Requests for approval to change sponsors must be submitted to the Office of Community Schools no later than Feb. 15. Please contact your consultant or email the Office of Community Schools at for additional information.

Enrollment Verification Policy

Updated enrollment verification and attendance policies must be submitted to the Office of Community Schools. If you have not already done so, please submit required documentation via Epicenter. Policies must comply with requirements included in House Bill 21, which was effective Sept. 28, 2018. Additional information on policy requirements can be found here. The policy can be submitted in Epicenter under School Policies – Verification of Residency Policy HB 21. 

Community Schools Operating in Multiple Facilities

An individual community school can operate in multiple facilities under certain circumstances. ORC 3314.05 specifies criteria that must be met, as well as limitations on where facilities can be located. All facilities must be listed in the Ohio Educational Directory System (OEDS) and specified in the sponsor-school agreement under ORC 3314.03. All facilities used by the school must be included on Sponsor Annual Assurances and are subject to the same health and safety requirements. Sponsors are asked to please check OEDS and contracts to make sure both reflect all facilities used by the school. Effective Feb. 1, 2019, community schools intending to add additional facilities (locations) should work with their sponsors to complete the notification form available here. Completed forms must be submitted to the Office of Community Schools. Upload the form in Epicenter using the submission type: Notice of Multiple Facilities.

As always, should you have any questions, please contact your consultant or email the Office of Community Schools at


Karl Koenig, Director
Office of Community Schools