Change #
Data Set
Release/
Status |
Short Title and Description |
Reason for Change |
22-136
Financial
Aug #1
Completed |
Discontinue collection of the Account Description on the Cash Record. Despite the manual indicating that "This element is not submitted to the Department," we have been collecting this field since at least 2006. This change is to replace what the LEA reports with an "x" and to stop bringing the data to the Department.
First posted: 8/15/22
Completed: 8/12/22 |
Correction |
22-135
Assessment
Aug #2
Completed |
Exclude GY Records based on SNR codes reported. This change updates the GY assessments included in the CTE Technical Assessment calculation. GY assessments reported with any of the following Score Not Reported options will no longer be included in this calculation: B, C, D, E, F, H, or J.
First posted: 8/15/22
Completed: 8/25/22 |
Policy change |
22-132
Assessment
May #2
Completed |
GY missing list. This change turns off the GY missing list.
First posted: 6/1/22
Completed: 6/1/22 |
Policy change |
22-125
Staff/Course
Apr #1
Completed |
Adding specificity in result codes for CTAC-103. This change adds additional result codes to the CTAC-103 report.
First posted: 3/9/22
Completed: 4/8/22 |
Process improvement |
22-122
Assessment
Cancelled |
Summer grade 3 ELA level 2 report. This change adds a new level 2 report for districts to review their ELA data. 8/15/22: The decision was made for this information to be provided to districts via a received file. There will not be a new level 2 report.
First posted: 3/9/22
Last updated: 8/15/22, 6/1/22 |
Process improvement |
22-120
Staff/Course
Mar #2
Completed |
Create new level 2 student course grade feedback report. This change adds a new level 2 report that shows missing or potentially inaccurate data between the Course Master, Student Course, and Student Course Grade Records.
First posted: 3/9/22
Completed: 3/25/22 |
Process improvement |
22-116
Assessment, Staff/Course, Graduate
Oct #1
Completed |
CTAG credit eligibility level 2 report. This change adds a new level 2 report that lists those student eligible for CTAG (career-technical assurance guide) credit. AP and CCP will also be included here. Essentially, any situation where a student could be earning college credit.
First posted: 3/9/22
Last updated: 9/12/22, 8/15/22, 6/1/22, 3/22/22
Completed: 09/19/22 |
Process improvement |
22-115
March
Jan #2
Completed |
New March D gen issues checks. This change adds to new gen issues checks. One flags LEAs where there is a 0% placement rate. The other flags LEAs where there is a 100% placement rate.
First posted: 1/14/22
Completed: 2/3/22 |
Process improvement |
22-114
Cancelled, Duplicate |
This is a duplicate of change 22-125.
Update CTAC-103 report. This change expands the students captured on this report. Students reported as concentrators who have only completed one aligned course will also be included. |
Process improvement |
22-111
Student
Jan #1
Completed |
EMIS Manual Section 2.13 correction. This change updates "June 1" to "July 1" on page 4. This change was made to page 3 in a previous year; this reference was missed at that time.
See EMIS Manual Section 2.13
First posted: 12/28/21
Completed: 1/14/22 |
Correction |
22-110
Student
Dec #3
Completed |
Add validation on ESC grade levels. This change adds a fatal validation check that prevents ESCs from reporting students in any grade other than "PS."
First posted: 12/6/21
Completed: 1/3/22 |
Process improvement |
22-109
Student
May #1
Completed
|
New Level 2 industry credential report. This change adds a new report that will provide districts with information about industry credentials.
First posted: 12/6/21
Last updated: 3/22/22, 3/9/22
Completed: 5/5/22 |
Process improvement |
22-105
Staff/Course
Jan #1
Completed |
New Level 2 CTE concentrator report. This change adds a new report that will provide districts with a list of all students who have not left secondary education and are CTE concentrators in the current FY or in the prior FY.
First posted: 12/6/21
Completed: 1/14/22 |
Process improvement |
22-103
Student
Dec #1
Completed |
Add validation check on NIEPs. Per the business office, NIEPs should not be allowed to be reported outside the acceptable IE13-IE72 LRE range. This change adds a critical check to the Beginning of Year Student (S) Collections for values reported outside of this range. This will become a fatal check for the Midyear and End of Year Student Collections.
First posted: 12/6/21
Completed: 12/8/21 |
Data quality |
22-97
Student
May #1
Completed |
New Level 2 report--resident students educated elsewhere. Since certain groups of student are no longer part of the FTE process for a district, we now need a stand-alone report that lists the resident students enrolled elsewhere as required by Ohio law. This report will include at a minimum community school students and open enrollment out students; it may also include scholarship students.
First posted: 11/3/21
Last updated: 3/9/22
Completed: 5/6/22 |
Ohio law |
22-96
Student
Jun #2
Moved to FY23 |
Update FTE daily summary report. Update the grade ranges; add columns (driven by new columns on FTE Detail report) as needed; update FTE_DAILY_SUMRY_RPT_DEST based on new funding flow.
First posted: 11/3/21
Last updated: 6/8/22, 6/1/22, 3/9/22
Completed: Moved to FY23 (see 23-103) |
Ohio law |
22-95
Student
Jan #2
Completed |
New Level 2 report--partial enrollment funded gifted students. Student who are identified for the first time in the current school year may not receive gifted FTE credit for the entire school year. This report will list the students at the district who are receiving less in gifted FTE than they are in adjusted base FTE. Will lists all FS/FD records for the student, with information on the gifted funding status of each record and the first date of gifted identification.
First posted: 11/3/21
Completed: 2/3/22 |
Ohio law |
22-94
Student
Apr #1
Completed |
Add columns to FTE detail report. To provide the additional detail needed for the new funding formula for district review, this change adds columns for adjusted gifted FTE, adjusted Enrolled ADM CTE FTE, Enrolled ADM Adjusted Base FTE, and EL Funding Category.
First posted: 11/3/21
Last updated: 3/9/22
Completed: 3/16/22 |
Ohio law |
22-93
Student
(a) Dec #2
Completed
(b) Jan #2
Completed |
New Level 2 report--new funding formula subgroup ADM. This change adds a level 2 report that rolls up current year FTE data by subgroups funded in the current year. This change will be done in two parts:
- (a) Direct funding
- (b) Transfers
First posted: 11/3/21
Last updated: 12/6/21
Completed: 1/14/22 |
Ohio law |
22-92
Student
Dec #2
Completed |
New Level 2 report--new funding formula base/enrolled ADM. This change adds a level 2 report that rolls up current year FTE data to the groupings funded in the current year and the categories that will be used in a future year to determine the district's base cost amount.
First posted: 11/3/21
Completed: 12/28/21 |
Ohio law |
22-88
Student
Oct #2
Completed |
New FTE fund pattern. This change adds fund pattern code "CTCS" for community school students who go to a JVSD for career-tech. This code is needed due to the new funding flow.
First posted: 11/3/21
Completed: 10/21/21 |
Ohio law |
22-83
Assessment
May #2
Completed |
New gen issues report for ELA and COS. This change adds a new gen issues report (GNIS-491) for preschool students reported as your resident students.
First posted: 6/1/22
Completed: 5/18/22 |
Process improvement |
22-80
Staff/Course
Sep #2
Completed |
TLC status report--reverse COVID-related flexibility. In FY21, the TLC Status process was changed to allow teachers with at least 3 years of experience to teach outside their grade band and their teaching field. This flexibility was only available for FY21. This change removes the flexibility from the Teacher Course Licensure Status Report processing.
First posted: 11/3/21
Completed: 9/23/21 |
Ohio law |
|
22-78
Financial
Dec #1
Completed |
New receipt codes
Ohio law added new receipt codes. This change adds these new codes to EMIS.
This change ws subject to the 90-day comment and review process.
Public comment: Aug. 31 – Sept. 29, 2021
EMIS response to comments: Sept. 30 – Oct. 29, 2021
Public review: Oct. 30 – Nov. 28, 2021
Change final: Nov. 29, 2021
|
Ohio law
No public comments received |
22-76
Multiple
Nov #2
Completed |
New Attachment Only Collection Request for enhancement requests. Per the EMIS Advisory Council, this new collection is a way for people to request enhancement requests for the data collector, Level 2 reports, received files, etc. A form will be added to the website that can be filled out and submitted to the Department via the data collector. (Note: this was Change #20-180, then #21-102.)
Note that this is no longer being implemented via a new collection. This will instead be an online survey. This approach does not require changes to the EMIS system; therefore, this is no longer a traditional EMIS change. However, this will remain in the change process and will be treated as other EMIS changes for transparency.
First posted: 8/6/21
Last updated: 11/3/21
Completed: 11/18/21 |
EMIS Advisory Council |
22-75
Assessment
Nov #1
Completed |
Remove scholarship students from COS missing report. Updates the COS
missing report to exclude preschoolers on scholarships. (Was change 21-183.)
First posted: 8/6/21
Last updated: 11/3/21, 9/28/21
Completed: 11/4/21 |
Process improvement |
|
22-74
Student
Nov #1
Completed |
Reporting of Student Gifted Education (GG) Record
This change makes the Student Gifted Education (GG) Record required reporting during the Beginning of Year Student (S) Collection so that it is available for funding, per the new funding formula.
This change was subject to the 90-day comment and review process.
Public comment: July 30 – Aug. 29, 2001
EMIS response to comments: Aug. 30 – Sept. 28, 2021
Public review: Sept. 29 – Oct. 28, 2021
Change final: Oct. 29, 2021
|
State law
Public comments
received |
22-67
Student
May #1
Completed |
Monitor use of 81 withdrawal code. If a student was enrolled in a district as of the end of the prior school year, they should not be using an 81 withdrawal reason in the following school year. Also should not be using an 81 withdrawal if there was other enrollment in the district prior to the 81 within the same school year. This change adds a critical check for such reporting and a Level 2 report.
First posted: 6/1/22
Completed: 5/5/22 |
Process improvement |
|
22-66
Graduate and Student
Sep #2
Completed |
Additional alternative competency program codes
Currently, program code 520100: Alternative Competency College Credit Plus Requirement Met is available. However, students are able to use this alternative for only English or only math. This change modifies the current program code and adds two additional program codes.
See EMIS Manual Section 2.9
This change was subject to the 90-day comment and review process.
Public comment: June 14 – July 13, 2021
EMIS response to comments: July 14 – Aug. 12, 2021
Public review: Aug. 13 – Sept. 11, 2021
Change final: Sept. 14, 2021
|
Process improvement
No public comments received
|
|
22-65
Student
Sep #1
Completed |
Include reporting guidance for graduation-related seals
This change is to add reporting guidance for the graduation-related programs codes, including the "plan to earn" codes, to Section 2.9.
See EMIS Manual Section 2.9
This change was subject to the 90-day comment and review process.
Public comment: June 11 – July 10, 2021
EMIS response to comments: July 11 – Aug. 9, 2021
Public review: Aug. 10 – Sept. 8, 2021
Change final: Sept. 9, 2021
|
Clarification
No public comments received |
|
22-64
Graduate and Student
Sep #1
Completed |
Adds and updates CORE area code values on the GC Record
This change updates Core Area codes on the Student Graduation–Core Summary (GC) Record to better track all options for meeting credit requirements for graduation. It also updates a few codes.
See EMIS Manual Section 2.15
This change was subject to the 90-day comment and review process.
Public comment: June 11 – July 10, 2021
EMIS response to comments: July 11 – Aug. 9, 2021
Public review: Aug. 10 – Sept. 8, 2021
Change final: Sept. 9, 2021
|
Process improvement
Public comments
received
|
|
22-63
Assessment
(a) Sep #1
Completed
(b) Nov #1
Completed |
Add Advanced Placement and International Baccalaureate assessment area codes related to graduation seals
(a) Documentation
This change adds Advanced Placement and International Baccalaureate assessment codes that are needed to track completion of graduation seals. It also updates the names of two IB assessment codes.
See EMIS Manual Section 2.8.1
This change was subject to the 90-day comment and review process.
Public comment: June 11 – July 10, 2021
EMIS response to comments: July 11 – Aug. 9, 2021
Public review: Aug. 10 – Sept. 8, 2021
Change final: Sept. 9, 2021
(b) Technical updates
Completed: 11/4/21
|
Process improvement
No public comments received |
|
22-62
Student
Sep #1
Completed |
Update outdated references in Section 2.14
This change updates Assessment Type Code option Ohio Graduation Test to High School Alternate Assessment and removes Assessment Area option W-writing.
See EMIS Manual Section 2.14
This change was subject to the 90-day comment and review process.
Public comment: June 9 – July 8, 2021
EMIS response to comments: July 9 – Aug. 7, 2021
Public review: Aug. 8 – Sept. 6, 2021
Change final: Sept. 7, 2021
|
State law
No public comments received |
|
22-61
Student
Sep #1
Completed |
Acceleration reporting for transfer students
There has been confusion regarding the reporting of acceleration records for students who are accelerated in one district and then transfer to another district. This EMIS Manual change clarifies this reporting.
See EMIS Manual Section 2.7
This change was subject to the 90-day comment and review process.
Public comment: June 9 – July 8, 2021
EMIS response to comments: July 9 – Aug. 7, 2021
Public review: Aug. 8 – Sept. 6, 2021
Change final: Sept. 7, 2021
|
Clarification
No public comments received |
|
22-60
Student
Sep #1
Completed
|
Clarify language regarding DN Assessment Group
This change makes the Assessment Group attributes required reporting.
See EMIS Manual Section 5.3
This change was subject to the 90-day comment and review process.
Public comment: June 9 – July 8, 2021
EMIS response to comments: July 9 – Aug. 7, 2021
Public review: Aug. 8 – Sept. 6, 2021
Change final: Sept. 7, 2021
|
Clarification
No public comments received |
|
22-54
Student
Sep #1
Completed |
Delete OGT references in FN Record
Removes references to the Ohio Graduation Test on the table on Page 13 of Section 2.6 of the Manual. The Ohio Graduation Test is no longer a testing pathway within the scope of K-12 education. Within the same table, updates references to "Next Gen" to "Ohio's State Tests."
See EMIS Manual Section 2.6
This change was subject to the 90-day comment and review process.
Public comment: June 1 – 30, 2021
EMIS response to comments: July 1 – 30, 2021
Public review: July 31 – Aug. 29, 2021
Change final: Aug. 30, 2021
|
Clarification
Public comments
received |
22-53
Student
Jul #2
Completed |
Retention reporting. Fixes an error in the expected list that prevents districts from reporting retention data for third grade students who withdrew from school on the last day of the prior school year or over the summer, as otherwise expected/required.
First posted: 4/19/21
Last updated: 6/8/21
Completed: 7/2/21 |
Correction |
|
22-50
Student
Sep #1
Completed |
Update Career Technical Education student program codes
Removes program code 305008 - Jobs for Ohio’s Graduates (JOG). Updates name of program code 410007 from "Future Educators of America (FEA)" to "Educators Rising."
See EMIS Manual Section 2.9
This change was subject to the 90-day comment and review process.
Public comment: June 1 – 30, 2021
EMIS response to comments: July 1 – 30, 2021
Public review: July 31 – Aug. 29, 2021
Change final: Aug. 30, 2021
|
Process improvement
No public comments received
|
22-49
March D
Cancelled |
Add ICAC-001 to March (D) Collection. Adds the ICAC-001 report to the March (D) Collection so that districts reporting credentials in March (D) will receive the conflict report.
First posted: 4/2/21
Completed: 11/3/21 |
Process improvement |
22-47
Assessment
Sep #2
Completed |
Add subject code 170345 to J6 pathway. Adds subject code 170345 to the J6 pathway starting with the FY22 Matrix. The course hours and curriculum codes will mirror the course in other pathways.
First posted: 4/2/21
Last updated: 6/28/21
Completed: 9/23/21 |
Policy change |
|
22-45
Staff/Course
(a) Sep #1
Completed
(b) Sep #2
Completed |
Updates to computer science subject codes
(a) Documentation
As required by Ohio law, the Department's Office of Learning and Instructional Strategies requested a number of changes to the computer science subject codes in the EMIS Manual and to the certification/licensure checks.
See EMIS Manual Section 4.7
This change was subject to the 90-day comment and review process.
Public comment: June 1 – 30, 2021
EMIS response to comments: July 1 – 30, 2021
Public review: July 31 – Aug. 29, 2021
Change final: Aug. 30, 2021
(b) Technical updates
Completed: 9/23/21 |
New state law
No public comments received |
|
22-43
Staff/Course
Jul #1
Completed |
Update terminology for Early Childhood Education Qualification Element
Updates terminology in the definition for CI225 (Early Childhood Education Qualification Element) align with current language involving the Early Childhood Education grant.
See EMIS Manual Section 3.3
This change was subject to the 90-day comment and review process.
Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021
|
Documentation clarification
Public comments
received
|
22-41
Student
May #1
Completed |
Expand DN missing list to require PE evaluation at appropriate grade band for each building within a district. In FY20, we currently only require that if PE Evaluation data is reported for a LEA that it include either all levels (Limited, Proficient, Advanced and Not Evaluated) or ** (means not evaluated). For more accuracy, we need to expand the requirements to ensure that each building within an LEA provides a levels for each grade band that a building contains (per OEDS). (Was change 21-36.)
First posted: 11/4/21
Completed: 5/5/22 |
Process improvement |
|
22-40
Student
Sep #1
Completed |
Revisions to education delivery model attributes
Updates to education delivery model attributes based on first year collecting this data.
See EMIS Manual Section 5.3
This change was subject to the 90-day comment and review process.
Public comment: June 11 – July 10, 2021
EMIS response to comments: July 11 – Aug. 9, 2021
Public review: Aug. 10 – Sept. 8, 2021
Change final: Sept. 9, 2021
|
Process improvement
No public comments received |
|
22-38
Staff/Course
(a) Jul #1
Completed
(b) Sep #2
Completed |
Report earned credits in Initial Staff and Course (L) Collection
(a) Documentation
Begin collecting GN150 and GN152 during the Initial Staff and Course (L) Collection for use on the Progress Towards Graduation reports and, assuming continued legislative authorization, the e-school funding pilot. Will also enable determination of Career Technical Education course completion via credit earlier in the school year.
See EMIS Manual Section 4.4
This change was subject to the 90-day comment and review process.
Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021
(b) Technical updates
Completed: 9/23/21
|
Process improvement
Public comments received
|
|
22-37
Student
(a) Jul #1
Completed
(b) Aug #1
Completed |
Add existing graduation related items to all main student collections
(a) Documentation
Begin collection of the following elements in all main student collections for use in the Progress Towards Graduation reports—some are currently only collected in the Graduate (G) Collection; others are collected in student collections, but not the initial student collections—FN240, FN250, FN260, FN300, Program Codes (GQ) for Work Based Learning.
See EMIS Manual Sections 2.6 and 2.9
This change was subject to the 90-day comment and review process.
Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021
(b) Technical updates
Completed: 8/2/21
|
Process improvement
Public comments received
|
|
22-35
Student
Sep #1
Completed |
Revisions to connectivity and hardware program codes guidance
Updates to connectivity and hardware program codes reporting guidance based on first year collecting this data.
See EMIS Manual Section 2.9
This change was subject to the 90-day comment and review process.
Public comment: June 11 – July 10, 2021
EMIS response to comments: July 11 – Aug. 9, 2021
Public review: Aug. 10 – Sept. 8, 2021
Change final: Sept. 9, 2021
|
Process improvement
No public comments received |
|
22-34
Student
Sep #1
Completed |
Earlier data collection
Several changes were made during FY21 to begin collection of data needed for the Statewide Longitudinal Data Systems Project 3 Progress Towards Graduation and Early Warning System components. The Graduation Alternative Competency Seals were not included in reporting at the start of the FY21 school year. Since the systems will be deployed from early FY22 on, these seals are now being added to the earlier collections.
See EMIS Manual Section 2.9
This change was subject to the 90-day comment and review process.
Public comment: June 11 – July 10, 2021
EMIS response to comments: July 11 – Aug. 9, 2021
Public review: Aug. 10 – Sept. 8, 2021
Change final: Sept. 9, 2021
|
Process improvement
No public comments received |
|
22-33
Student
(a) Sep #1
Completed
(b) Sep #2
Completed |
Glucagon collection
(a) Documentation
Per House Bill 231, several sections of code were modified to require the Department to collect information on Glucagon procurement and use in schools. Attributes will be added to the DN Record to collect this information.
See EMIS Manual Section 5.3
This change was subject to the 90-day comment and review process.
Public comment: June 11 – July 10, 2021
EMIS response to comments: July 11 – Aug. 9, 2021
Public review: Aug. 10 – Sept. 8, 2021
Change final: Sept. 9, 2021
(b) Technical updates
Completed: 9/23/21 |
New state law
No public comments received |
|
22-31
Student
Jul #1
Completed |
Immigrant and English learner EMIS Manual changes
Replaces “Limited English Proficiency” with “English Learner,” and updates language and reporting instructions involving related program codes and the Limited English Proficiency Status Element.
See EMIS Manual Sections 2.5 and 2.9
This change was subject to the 90-day comment and review process.
Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021
|
Documentation clarification
Public comments received
|
|
22-30
Student
Sep #1
Completed
|
Reading Improvement and Monitoring Plan code changes
This change deletes current Reading Improvement and Monitoring Plan (RIMP) program codes and adds several new codes.
See EMIS Manual Section 2.9
This change was subject to the 90-day comment and review process.
Public comment: June 1 – 30, 2021
EMIS response to comments: July 1 – 30, 2021
Public review: July 31 – Aug. 29, 2021
Change final: Aug. 30, 2021
|
Policy change
Public comments received |
|
22-28
Staff/Course
(a) Jul #1
Completed
(b) Sep #2
Completed |
Data science foundations
(a) Documentation
The following subject code is being added to the mathematics section of EMIS Manual Section 4.7:
- 119980--Data Science Foundations
See EMIS Manual Section 4.7
This change was subject to the 90-day comment and review process.
Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021
(b) Technical updates
Completed: 9/23/21
|
Policy change
Public comments received
|
|
22-27
Student
Jul #1
Completed |
FY22 Retention Collection
This change updates the special COVID section of the EMIS Manual per HB 409, which allows for flexibility around the retention/promotion of third grade students at the end of the 2020-2021 school year (the retention data that will be reported in the FY22 Retention – Grade 3 Only Collection opening in July 2021).
See EMIS Manual Special Section
This change was subject to the 90-day comment and review process.
Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021
|
State law
Public comments received
|
|
22-25
Assessment
Jul #1
Completed |
FY22 industry-recognized credentials
FY22 Industry Credential additions, removals, and name changes.
See EMIS Manual Section 2.8.1
This change was subject to the 90-day comment and review process.
Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021
|
Policy change
No public comments received
|
|
22-24
Student
Jul #1
Completed |
Initial Individualized Education Program Eye Examination attribute group
To reduce the reporting burden for districts and community schools, this change reduces the data reported for the Initial Eye Examination Group on the Organization – General Information (DN) Record. Beginning in FY22, the only data collected will be that required by ORC 3323.19.
See EMIS Manual Section 5.3
This change was subject to the 90-day comment and review process.
Public Comment: April 2 – May 1, 2021
EMIS Response to Comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021
|
Policy change
Public comments received
|
|
22-19
March D
Sep #1
Completed |
Eliminate GV Record elements no longer needed
A number of elements produced in the GV Record are no longer needed. This change deletes the unneeded elements.
See EMIS Manual Section 2.12
This change was subject to the 90-day comment and review process.
Public comment: June 11 – July 10, 2021
EMIS response to comments: July 11 – Aug. 9, 2021
Public review: Aug. 10 – Sept. 8, 2021
Change final: Sept. 9, 2021
|
Process improvement
No public comments received
|
|
22-17
Student
Sep #1
Completed |
Make homeschool data required reporting
Homeschool numbers (STUHOMESCL attribute on the DN Record) are posted on the Department website, this change makes this attribute required reporting for traditional districts beginning in FY22.
See EMIS Manual Section 5.3
This change was subject to the 90-day comment and review process.
Public comment: June 1 – 30, 2021
EMIS response to comments: July 1 – 30, 2021
Public review: July 31 – Aug. 29, 2021
Change final: Aug. 30, 2021
|
Process improvement
No public comments received |
|
22-14
Student
Jul #1
Completed |
Update definition for Disability Condition element
This change clarifies when a disability status code is set or reported for a student.
See EMIS Manual Section 2.5
This change was subject to the 90-day comment and review process.
Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021
|
Documentation clarification
No public comments received
|
22-13
Student
Sep #2
Completed |
Add CTAC-102 and -103 reports to Initial Staff and Course (L) Collection. Changes 21-105 and 21-106 added these reports to the Final Staff and Course (L) Collection. This change adds them to the Initial Staff and Course (L) Collection starting in FY22.
First posted: 4/2/21
Last updated: 5/20/21
Completed: 9/23/21 |
Process improvement |
22-10
Staff/Course
May #2
Completed |
Open Student Course Grade Collection earlier in the fall. This fall, the Progress Towards Graduation and Early Warning System are planned to be operational. To ensure that all relevant data can be updated by districts, this change moves the open date for the Student Course Grade Collection to match the open date for the Initial Staff and Course Collection.
See the FY22 EMIS Data Collection Calendar
First posted: 11/16/20
Completed: 5/18/21 |
Process improvement |
|
22-9
Student
(a) Jul #1
Completed
(b) Aug #1
Completed |
Collect graduation-related seals in the Beginning of Year Student (S)
Collections
(a) Documentation
For FY21, these were only required in the second half of the year. Once the Progress Towards Graduation Reports are available to districts, they will need to be able to report updates to these program codes during the full school year. This includes both the graduation seals and the biliteracy seal.
See EMIS Manual Section 2.9
This change was subject to the 90-day comment and review process.
Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021
(b) Technical updates
Completed: 8/2/21
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Process improvement
Public comments received
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22-8
Assessment
Aug #2
Completed |
Add DN attribute for First Day Test Window to Assessment Missing reports (21-68(b)). This is related to EMIS changes 20-94 and 21-68. The DN attributes collected need to be incorporated into the associated Assessment Missing reports. This change applies the update for Spring 3-8 and Spring End of Course.
First posted: 11/16/20
Completed: 8/27/21 |
Process improvement |
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22-4
Assessment, March Follow-Up
Jul #1
Completed |
Remove GY reporting from 2021 March (D) Collection
With the transition to Perkins V, technical skill attainment will no longer be based on the March (D) population. As a result, there is no longer a need to collect GY assessment records during March (D).
See EMIS Manual Section 2.8
This change was subject to the 90-day comment and review process.
Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021
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New federal law
Public comments received
|
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22-3
Assessment, Staff/Course
(a) Jul #1
Completed
(b) Sep #2
Completed |
FY22 Career Technical Education course and assessment matrix changes
(a): Documentation
- Subject codes and aligned assessments to be removed:
- 172602/LCL2 - Cosmetology
- 172605/LCL5 - Family and Community Services
- Program of Concentration to be removed:
- M2 - Family and Community Services
- The following course is being added to the JM program:
- Course Title: Integrated Behavioral Health
- Subject Code: 072066
- Curriculum Codes & Hours: VT/120-280; VP/280; V3/60-28
- Grade level: 7-12
- WFD Type: PC
- CTSO: SkillsUSA or HOSA
- Aligned GY assessment subject code: EFV6
- The following course is being removed from the M1 program; it will remain active in the M0 program.
- See EMIS Manual Sections 2.6, 2.8.1, and 4.7
This change was subject to the 90-day comment and review process.
Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021
(b): Technical updates
Completed: 9/23/21
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Policy change
No public comments received
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22-1
Staff/Course
Sep #2
Completed |
Reverse COVID-related temporary license Teacher Licensure Course Status Report change. HB 197 allowed the Department to issue temporary versions of licenses, which were treated as full licenses in FY21 only. This change reverses EMIS change 21-45.
First posted: 11/16/20
Completed: 9/23/21 |
State law |