EMIS FAQs

In our continuing efforts to be more transparent about EMIS Changes and to provide the needed information to the field in a more timely manner, the EMIS change process was revised. Part of the new process is publishing change information on our website on a series of new webpages. This FAQ is meant to assist with understanding the new process and related terminology.

EMIS Changes


EMIS Changes

    What do the change numbers mean?
    The change numbers always start with two numbers followed by a dash, and then one, two, or three additional numbers. For example, "xx-xxx".

    The first two numbers indicate the year of the change; the numbers after the dash are merely a counter and are set when the change is submitted. So a change number of "20-111" indicates that it is the one hundred and eleventh change submitted in FY20.

    If a change is moved from one year to another, it will have a new change number; however, the original number will be maintained. If change "21-999 Collect information about wizarding levels" is pushed back from FY21 to FY22, the number and name would change. It would become, for example, "22-3 Collect information about wizarding levels (21-999)."

    In some instances, changes will have multiple parts. This will happen when, for instance, the information about a change will be published in the Manual prior to a collection request being updated or a new report being made available. In these cases, a lowercase letter will be added in parenthesis at the end of the change number—22-3(a) and 22-3(b)—and the descriptions on the webpage will make clear what will be updated/changed for each part.

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    What is a scheduled release?
    As part of the revised EMIS Change Process, changes will be released as part of regularly scheduled releases. The releases are on Thursdays and occur every other week. Very generally, this means that changes will be "live" as of the day of their release. However, depending on what the change is, you may not actually "see" the change for some time.

    For example, if a change is made to a manifest that is not yet open or to a report that is not yet running, you will not see the updates until that manifest opens or that report starts running. So if a change scheduled for May #2 impacts the Initial Staff/Course Collection and the Teacher Licensure Course (TLC) Status report, you will not see those changes until the following October when the Initial Staff/Course Collection opens and the TLC Status report starts running.

    Some changes, on the other hand, will be seen immediately. Documentation changes are one example. If the above change also includes a change to the TLC Status report explanation, that update will be posted as of the May #2 release date.

    Note that releases are referred to by the month and the number of the release within that month. In October 2019 there were two releases: the first on October 10 and the second on October 24. The former was the Oct #1 release, and the latter was the Oct #2 release.

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Last Modified: 11/27/2019 11:13:07 AM