Potential EMIS Changes

In our continuing efforts to be more transparent about EMIS Changes and to provide the needed information to the field in a more timely manner, the table on this page was developed.

This table lists changes that have been approved and scheduled for release. In the table, you will find the release date and basic information about the change. Note that releases are scheduled for every other Thursday. This page will be updated on a weekly basis.

FY21 Changes

Date last updated: Monday, May 23, 2020

Change #
Data Set
Release/
Status
Short Title and Description Reason for Change
 

FY21 Change List

 
21-25
Staff
Unscheduled
Create Principal Assurance Detail Level 2 Report. Develop new Principal Assurance Detail Level 2 report of Building > Teacher > List of Courses. This will help to provide daily report of the courses, so that when the sign-off by building principals occurs at the end of the Initial Staff/Course Collection, districts will already know who will be included on the sign-off report.

First posted: 2/18/20
Last updated:
Completed:
Report improvement
21-24
Staff
Unscheduled
Remove position code 509. This position code was created for a (past) Governor's program that has not been in effect for many years. The code will be removed from the EMIS Manual and records with this code will not be reportable to EMIS.

First posted: 2/18/20
Last updated:
Completed:
Policy change
21-21
Course
Unscheduled
Substitutes on TLC Status report (20-168). The two new substitute credentials that began being issued in FY20 were added incorrectly; this was causing some courses to be incorrectly marked as properly certified on the TLC Status report. This will be corrected before the TLC Status report begins running for FY21.

First posted: 2/18/20
Last updated:
Completed:
Other
21-20
Student
Jun #2
Majority of attendance review (66342, 20-59). This change is to consolidate/simplify the dates for Majority of Attendance that are listed in the EMIS Manual. The MOA IRN end date will be March 31 for all students.

First posted: 2/11/20
Last updated: 5/11/20
Completed:
Policy change
21-19
Course
Unscheduled
CTE Subject Code Updates. Potential name/description updates to subject codes 178019 and 178028.

First posted: 2/18/20
Last updated:
Completed:
Policy change
21-15
Course
Unscheduled
New Elementary licenses added to TLC status checks. In Spring 2020, ODE will begin issuing two new licenses -- one for regular education grades P-5, and one for intervention specialist grades P-5. For the purposes of the TLC status report checks, they will operate like the EC P-3 and the ES P-3, where educators can teach any subject within that grade band, for the allowable student population. EC P-3 and ES P-3 will still be renewable.

First posted: 2/11/20
Last updated:
Completed:
New state law
21-13
Assessment
Unscheduled
FY21 Industry Credential Changes. This is a placeholder anticipating that the Office of Career-Tech will add and/or remove Industry Credentials in FY21.

As it becomes available, additional information will be included here.

First posted: 2/11/20
Last updated:
Completed:
Policy change
21-11
Assessment
Unscheduled
Comprehensive Review of Industry Credentials. CTE will be completing a comprehensive review of the credential list to build the 2022 credential list. There is a possibility for a large number of changes.

As it becomes available, additional information will be included here.

First posted: 2/11/20
Last updated:
Completed:
Update
21-10
March D
Unscheduled
New placement category for March D. For Perkins V, we are required to collect an additional placement category for March D starting in 2021. The category will be called Service Program or Peace Corps and have the same valid options as the existing placement categories in the collection.

Also requires updating the GV (2.12) Record of the EMIS Manual.

First posted: 2/11/20
Last updated:
Completed:
New federal law
21-9
Course
Jul #1
Update CTE  course names. Course names for the following CTE courses have been updated over the years by CTE but not communicated to EMIS. These do not represent content changes from the current courses.

Subject Code     Updated Subject Name
010155            Plant and Horticultural Science
170801            Maritime Occupations
176002            Flux Cored Arc Welding
178000            Construction Technology - Core and                            Sustainable Construction
178029            Construction Capstone

First posted: 2/11/20
Last updated: 5/23/20
Completed:
Update
21-7
Course
Unscheduled
FY21 CTE course changes. CTE is adding a VM curriculum code option for the following subject codes starting in FY21. The min/max course hours are 30-90 and the grade band is 7-10. Subject codes:
  • 177000
  • 177011
First posted: 2/11/20
Last updated:
Completed:
Policy change
21-6
Course
Unscheduled
2-year Provisional STEM (6-12) License (20-121). This license is a new credential that was first able to be issued in 2019. It is a "valid in" license and is valid for STEM schools.

First posted: 2/11/20
Last updated:
Completed:
New state law
21-5
Course
Completed
FY21 CTE Program Matrix Changes. CTE has made the following course change for FY21:
  • Remove subject codes 178015, 178025, and 990371 (marked in FY20 as to be deleted)
  • Update maximum hours for all VM courses except subject code 990364 to 90hrs
  • Update maximum grade level for all VM courses except subject code 990364 to 10th grade
  • Update subject description for subject code 178027 to "Construction Surveying and Site Logistics"

See EMIS Manual Section 4.7, version 9.3.

First posted: 12/20/19
Last updated: 12/20/19
Completed:
12/20/19
New federal law
21-4
Course
Unscheduled
Deletes from FY20 (i.e., subject codes, etc.). This change will include everything marked in FY20 as to be deleted prior to FY21.
  • 20-106(b) (78830) -- delete marked RIMP codes
  • 20-121(b) -- Add STEM license (81/TM)
  • 20-136(b) -- delete subject code 990371
  • 20-158 -- delete subject codes 178015, 178025 (also see change 21-5)
First posted: 11/27/19
Last updated: 12/20/19, 11/27/19
Completed:
Varies
21-2
Course
Unscheduled
PE course updates (70811, 20-92). The business office has requested changes to the phys ed subject codes.

As it becomes available, additional information will be included here.

First posted: 2/11/20
Last updated:
Completed:
Policy

Last Modified: 5/23/2020 10:09:00 PM