Ohio Department of Education Topic News

EMIS Newsflash – April 15, 2019


FY19 Midyear Student (S) Collection, v2
FY19 SOES End of Year Student (S) Collection, v2
Please refer to the Release Notes for details regarding these newly posted collection requests.
New Organization Attribute (DN) Checks and Level 1 Reports
Beginning with version 2 of the Midyear Student (Traditional Districts, JVSDs, ESCs, State Supported Schools) and SOES End of Year Student (Community Schools and STEM Districts) Collection Requests, additional validation checks are being run on the Organization General Information (DN) Record. Fourteen new Level 1 checks have been developed to ensure that, where applicable, the included Attribute Names are reported by the correct organization types, at the correct level (district and/or building), with the correct date range and number range, and with valid text options.

A new report—Counts of DN Records Excluded—is now available to help identify, by Attribute Group (e.g., Student, Physical Education, College Credit Plus), records that
  • are not accepted due to an incorrect district IRN,
  • are not accepted because they were submitted by the wrong organization type, or
  • are not accepted because they are not collected in the current collection. 
In addition to adding the new report summarizing excluded records, the current Excluded Records Report has been enhanced.  For the actual DN Records excluded, the report now includes the Attribute Group and Exclusion Reason on each record to help identify the reason for exclusion.

A second new report—Missing Report - Organization Attribute (DN)—is now included to highlight the Attribute Names that are required to be submitted by the reporting Organization Type during the current Collection Request, but were either not included in the submission or were marked as invalid.