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Ohio Department of Education Topic News

EMIS Newsflash – August 10, 2018

8/10/2018

Data Review and Appeal Windows Open for 2018 Calendar, Staff/Course, and Assessment Data
Monday, Aug. 13 through Thursday, Aug. 23, superintendents of traditional districts, community schools, joint vocational school districts, STEM districts, and educational service centers can conduct the required review of their final calendar, final staff/course, Ohio Graduation Test, alternate assessment, OELPA, and other accountability assessments data reported in EMIS during the 2018 school year. This is the only opportunity to appeal this data. The data will affect the 2018 Ohio School Report Cards and impact the amount of state funding a district receives.
 
Superintendents are to signify whether the data are accurate when completing the 2018 Report Card Data Review Part 2 form in the Forms application in SAFE.
 
A superintendent who finds inaccurate data should submit an appeal by the Aug. 23 deadline using the appropriate appeal in the Forms application in SAFE:
  • 2018 Data Appeal for Final Calendar;
  • 2018 Data Appeal for Final Staff/Course;
  • 2018 Data Appeal for Spring OGT Assessment;
  • 2018 Data Appeal for Spring Alternate Assessment;
  • 2018 Data Appeal for OELPA Assessment; or
  • 2018 Data Appeal for Other Accountability Assessments (opens Aug. 16).
The superintendent, EMIS coordinator, and superintendent designee can all access and fill out the data appeal forms. The forms are not officially submitted to the Department until the superintendent approves each form to complete the process.
 
The Department encourages districts to submit data appeals before the Aug. 23 deadline. Districts that submit appeals and receive approval for them early will have more time to resubmit corrected data in EMIS before the Aug. 27 deadline.
 
Please note the appeal process is only intended for correcting data reporting errors. Failure to clearly identify the misreported data in the appeal will slow down the process and may cause your appeal to not be approved in time to allow you to make corrections in EMIS.
 
Again, Aug. 13-23 will be the only opportunity for districts to appeal this data. A district’s own staff, course, and calendar data will not be subject to appeal during the 2018 funding data appeals. The Department encourages districts to take advantage of all available funding and report card-related reports to assess the accuracy of their data before the deadline. The funding data appeals will give districts an opportunity to appeal cross-district data, such as community school funding flags and overlapping enrollment.
 
For questions regarding data appeals, contact the Department's Office of Data Quality.
 
SDC Now Open
The SDC is now open for review of many of the reports related to the 2018 Report Card data.
 
SDC Release Notes
SDC release notes are posted in a separate SDC Release Notes document on ODE’s website here. The website provides a list of SDC reports, a high level description of whether or not each report is ready for district review, and any important additional details about the status of the report, including any known issues associated with the report as of the last date the website is updated.  
 
SDC Release Notes will also continue to be included in the EMIS Newsflashes that go out when the SDC is open.
 
SDC Release Notes as of August 10, 2018
  • Approved medical waivers have been applied to all applicable test reports.
  • The issue causing some students who took both the fall and spring assessments to be included for each assessment that was taken in the measure is now corrected.
  • English Learner (EL) Progress data is now factored into the Gap Closing reports.
  • Retention data is now incorporated into the Third Grade Reading Guarantee reports.
  • Several new attendance reports are now available.