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Ohio Department of Education Topic News

EMIS Newsflash – August 29, 2016

8/29/2016

FY17 Summer 3rd Grade ELA-Reading Assessment Reporting no Longer Required
To alleviate some of the reporting burden on districts, the department will no longer be requiring districts to report FY2017 summer English language arts (ELA) and reading assessment data via the FY17 Summer 3rd Gr ELA-Reading Collection (2017AGNSU). Because of the small scope of the summer ELA administration, the assessment vendor file provided by AIR is both a highly accurate and complete source for this data. The department will use the vendor file provided by AIR in generating district’s data for the 2016 Third Grade Promotion Rate.
 
Districts should review for completeness and accuracy the summer 3rd grade English language arts and reading assessment data vendor files that they received from AIR. If a superintendent has inaccurate data, he or she should submit an appeal by the Sept. 7 deadline as described here, using the “Fiscal Year 2017 Data Appeal for Summer Third Grade Reading” forms within the Forms application in SAFE.
 
FY17 Summer 3rd Gr ELA-Reading and Retention Appeals Open
Beginning Thursday, Sept. 1, through 5 p.m. on Wednesday, Sept. 7, superintendents of traditional districts, community schools, and STEM districts may review retention and summer third grade English language arts and reading assessment data reported during the 2016-2017 school year and submit data appeals in cases where the results for a student in the Third Grade Promotion Rate in the Secure Data Center are incorrect based on inaccurate reported data or assessment vendor data.

Districts will not be required to report the 2016-2017 summer third grade English language arts and reading assessment data via EMIS. To alleviate some of the reporting burden on districts, the department will use the assessment vendor file for this data collection.  Districts should review for completeness and accuracy the summer third grade English language arts and reading assessment data vendor files that they received from AIR.        

If a superintendent has inaccurate retention or summer English language arts and reading assessment data, he or she should submit an appeal by the Sept. 7 deadline as described here, using the “Fiscal Year 2017 Data Appeal for Retention” and/or “Fiscal Year 2017 Data Appeal for Summer Third Grade Reading” forms within the Forms application in SAFE.
 
Please note that the department will be collecting updated retention and summer third grade English language arts and reading data from districts with approved appeals through 3 p.m. on Thursday, Sept. 8. Once the data appeal window opens on Sept. 1, districts are encouraged to submit data appeals in advance of the Sept. 7 deadline. Districts that have appeals submitted and approved early will have more time to resubmit corrected data.
 
The superintendent, EMIS coordinator and superintendent designee have access to fill out the data appeal form. The form is not officially submitted to the department, however, until the superintendent or designee approves the form and completes the process.
 
For answers to questions about the data review or data appeals, please contact the Office of Data Quality.