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Ohio Department of Education Topic News

EMIS Newsflash – December 18, 2019

12/18/2019

ODE ITC EMIS Trainings for January 2020
Dates and times for the January 2020 ODE ITC EMIS Trainings for district and ITC EMIS staff have been set. Delivery is via Skype for Business and conference call.

Prior registration is required. The January trainings will be offered on five different dates/times for each session. Topics to be discussed include Staff and Course Collections, career-technical education, assessment collections, gifted, TGRG, and grandparent legislation. Registrants will be able to select a date that best fits their schedule at the time of registration, as long as space is available. Capacity is 150 registrants per session.  

Registration is now available in the STARS application.

An OH|ID account and completion of the STARS User Profile are required to register. Search for keyword “EMIS” within the STARS application to locate the trainings. A Skype meeting invitation will be emailed to each registrant by the close of business the day prior to the session. The email invitation will include full instructions for participating in the session, as well as any handouts.

For additional information on using STARS, please click here.

January 2020 ITC EMIS Training dates. Note that all five of these are the same training. Please register for only one session.
Date Time Registration Deadline (12 p.m.)
Monday, 1/13/20 1:00 – 3:00 pm 1/9/20
Wednesday, 1/15/20 9:00 – 11:00 am 1/13/20
Friday, 1/17/20 9:00 – 11:00 am 1/15/20
Tuesday, 1/21/20 1:00 – 3:00 pm 1/16/20
Thursday, 1/23/20 9:00 – 11:00 am 1/21/20
 
ODE ITC EMIS Trainings for February/March 2020
Dates and times for the February/March 2020 ODE ITC EMIS Trainings for district and ITC EMIS staff have been set. Delivery is via Skype for Business and conference call.
 
Prior registration is required. The February/March trainings will be offered on five different dates/times for each session. Topics will be announced later via Newsflash. Registrants will be able to select a date that best fits their schedule at the time of registration, as long as space is available. Capacity is 150 registrants per session.  

Registration is now available in the STARS application.

February/March 2020 ITC EMIS Training dates. Note that all five of these are the same training. Please register for only one session.
Date Time Registration Deadline (12 p.m.)
Tuesday, 2/25/20 9:00 – 11:00 am 2/21/20
Wednesday, 2/26/20 1:00 – 3:00 pm 2/24/20
Monday, 3/2/20 1:00 – 3:00 pm 2/27/20
Wednesday, 3/4/20 9:00 – 11:00 am 3/2/20
Friday, 3/6/20 9:00 – 11:00 am 3/4/20
 
EMIS ITC Conference Call Notes
The notes for the December 16, 2019, ITC Conference Call have been posted. You can find a short description of the purpose of the calls along with a link to the notes on the EMIS website.
 
Files Recently Distributed
New files were copied out to the data collectors. The file name and description are included below. This file description can also be found on our website.
 
2019_Student_PBIS_Target_Reductions_<file date>.xls
This file contains baseline prekindergarten through third grade out-of-school suspension and expulsion numbers and target reduction numbers. Ohio law requires districts and community schools to eliminate, by the 2021-2022 school year, out-of-school suspensions and expulsions for students in prekindergarten through grade 3 for offenses that do not pose significant danger to school and student safety. Offenses that pose significant danger are exempt from this requirement.
 
This report contains the following:
  • PS3_DSCPLN_REASON_CODE: This is the code (N) assigned for out-of-school suspension and expulsions that are not exempt because these offenses do not pose significant danger to school and student safety.
  • PS3_DSCPLN_REASON_DESCR: N: Neither exemptions apply. These are offenses that are not exempt because these offenses do not pose significant danger to school and student safety.
  • Discipline Baseline Count: This is the number of out-of-school suspension and expulsions for students in the district in grades pre-kindergarten through third grade in 2018-2019 school year.  This number is used to calculate target reductions for the 2019-2020, 2020-2021, and 2021-2022 school years.
  • Target Reduction for 2019-2020 School Year: This number is a 25 percent reduction from the baseline number. Districts must reduce their out-of-school suspensions and expulsions for pre-kindergarten through third grade to this number to be in compliance with Ohio law for the 2019-2020 school year.
  • Target Reduction for 2020-2021 School Year: This number is a 50 percent reduction from the baseline number. Districts must reduce their out-of-school suspensions and expulsions for pre-kindergarten through third grade to this number to be in compliance with Ohio law for the 2020-2021 school year.
  • Target Reduction for 2021-2022 School Year: This number is a 75 percent reduction from the baseline number. Districts must reduce their out-of-school suspensions and expulsions for pre-kindergarten through third grade to this number to be in compliance with Ohio law for the 2021-2022 school year.
CCIP Note #422: FLICS Level 2 EMIS Report and December 20, 2019, deadline
This Note was recently sent out to superintendents, treasurers, Title I directors/coordinators, and others. It can be found in the CCIP Document Library.
 
The Note was regarding the replacement of the Federal Low-Income Count System (FLICS) Module with a Level 2 EMIS report as of Monday, November 25, 2019. Per the Note,
 
The FLICS Module will no longer be used to review economically disadvantaged community school student data. All reporting and verification will be done through EMIS and data updates will show on this Level 2 Report. Counts of students who have met the criteria necessary to be allocated funding for Title I, Title II, and IDEA will now be available on an ongoing basis by viewing the report. Anyone with access to the Data Collector can view the report.
 
As the FLICS data from fall FY20 will be used to generate allocations for new and significantly expanded community schools, these schools will have until December 20, 2019, to review the Level 2 FLICS Report and resolve related error flags within SOES.
 
Instructions for reviewing the FLICS Report and a list of New and Significantly Expanded Community Schools can be found on the Department’s website.
 
For questions regarding the FLICS process or FLICS report instructions, contact the Office of Federal Programs (Sarah James, 614-752-8609; Philip Steffanni, 614-466-5739; or Daphne Rees, 614-995-5158).
 
Again, you can find the full text of CCIP Note #422 online.