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Ohio Department of Education Topic News

EMIS Newsflash – February 27, 2019

2/27/2019

Corrections to CTE FTE Checks Released Thursday
Code fixes are being added to the following CTE FTE checks for this evening’s processing. The results of these checks will be visible in the CTE FTE reports on Thursday morning. For each of the checks, we have listed troubleshooting steps for a district to take.
 
CTE FTE data was recently pulled for the March payments. For traditional districts, the next payment will be based on the data submitted to ODE as of Friday, March 8. For community schools and JVSDs, the April payment will be based on data submitted as of March 22. We encourage impacted districts to complete any needed data changes by these dates. If an issue is fixed after these dates, it will still be pulled for a later payment and the district will be made whole for any interim adjustments to CTE FTE.
 
CS0004 - Instructional hours reported are less than the minimum hours required for the course in the CTE Matrix.
This CTE FTE adjustment ensures that Career Technical Education courses are reported with the minimum scheduled hours as set forth in the CTE Program Matrix. 
 
This adjustment has not yet been run in FY19. Once the adjustment is implemented, some LEAs will see a decrease in their adjusted CTE FTE. Any course reported with a length of scheduled instruction that is below the required minimum course hours on the CTE Program Matrix will not generate CTE funding.
 
Districts should review the following for any course for which the CS0004 result code is generated:
  • What are the scheduled instructional hours reported for the course in the Course Master? Refer to EMIS Manual Section 4.2: Course Master (CN) Record for instructions on reporting courses.
  • What are the minimum hours for the subject code/curriculum code combination as per the FY19 CTE Program Matrix? The FY19 CTE Program Matrix can be found here: http://education.ohio.gov/getattachment/Topics/Career-Tech/FY19-Program-Matrix-Nontrad.xlsx.aspx?lang=en-US
  • Should the course be mapped to another course in order to achieve the required minimum course hours? Refer to EMIS Manual Section 4.6: Mapped Local Classroom Code (CM) Record for instruction on mapping courses.
 
CS0007 – Instructional hours reported are greater than the maximum hours allowed.
This CTE FTE adjustment ensures that Career Technical Education courses do not exceed the maximum hours allowed as set forth in the CTE Program Matrix. 
 
Due to an error in the calculation of the CS0007 adjustment, a number of courses that exceed the maximum hours allowed have not been getting flagged. Once the correction is implemented, some LEAs will see a decrease in their adjusted CTE FTE.
 
Districts should review the following for any course for which the CS0007 result code is generated:  
CS0020-Workforce Development Course not approved by the Office of CTE. 
This CTE FTE adjustment ensures that only courses that have an approved CTE-26 for a program of concentration aligned to the course as per the FY19 Program Matrix generate CTE funding.
 
This adjustment has been running in FY19. However, the following revisions are required in order to ensure accurate determination that a CTE-26 approval exists for the current year. 
  • Check to see if the CTE-26 program of concentration application’s final status was approved
  • Check to see if the CTE-26 program of concentration approval was valid for FY19 and not expired
  • Check to see if courses reported with a curriculum code of 'PS' and a delivery method of 'CP' have a valid approved CTE-26 for the program of concentration for the reported location IRN.
 
Districts should review the following for any course in which the CS0020 result code is generated:
  • Which programs of concentration align to the subject code as per the FY19 CTE Program Matrix? The FY19 CTE Program Matrix can be found here: http://education.ohio.gov/getattachment/Topics/Career-Tech/FY19-Program-Matrix-Nontrad.xlsx.aspx?lang=en-US
  • Does the district have an approved CTE-26 for a program of concentration and location IRN that aligns to the course for FY19? If the CTE-26 is approved but has the incorrect location IRN, adjustments may be able to be made with the ODE CTE office. If an approved CTE-26 does not exist for FY19, districts are encouraged to complete an application for the program for FY20. The FY20 deadline is March 1.
For College Credit Plus courses with a CP delivery method, make sure the course is reported with the actual location of the course, not the IRN of the higher education institution. Since the K-12 district is requesting CTE funding, the location IRN on the CTE-26 must be used.