Ohio Department of Education Topic News

EMIS Newsflash – July 11, 2012


SDC Is Now Open

The Secure Data Center (SDC) has been update with data submitted as of Tuesday evening and is now open for data verification.  Please refer to the May 1st 2008 newsflash under EMIS Archives on the ODE website for more information on access to the SDC.

Note:  JVSDs and ESCs do not get Local Report Cards and do not have access to the SDC so they may ignore this e-mail.

Note: It should be noted that individual cells in the Growth Measure Determinations section of the AYP Workbooks will automatically show Not Met for any subgroup meeting minimum group size criteria. This is simply the default case; it will continue until growth measure results are fully available and finalized after EMIS year-end processing is complete.

Known Issues Being Researched:

When the 4 Year Longitudinal Graduation Rate denominator is below 30 but at least 10 for the State Indicator the Met/Not Met rating is not being calculated; but should be calculated. In some instances AYP Test Taken number for the Reading Percent Proficient calculation is higher than the Reading Participation number.  This may be affecting 80 schools statewide.

The 5 Year Longitudinal Graduation Rate is not being populated on the AYP Workbook. In instances where multiple test records were submitted for a student for a subject and two records had the same score which also was the highest score reported, the student was count twice in the SDC testing related reports.  Additionally, in some instances where a test record with a score has been reported and a test record with a Reason Test Not Taken is reported both are being included in the SDC.  This may slightly affect the AYP Participation Rate and the Performance Index.

In some instances the 1% Alternate Assessment Cap calculation is not calculating the correct Cap number in small districts/community schools and therefore is demoting an incorrect number of students.  This seems to be affecting around 13 districts state wide.  There are 3 districts with an enrollment of over 1000 where the 1% Alternate Assessment Cap calculation is not calculating the correct Cap number. 

Participation Rate:  The building that the student was enrolled in at the end of the school year is being used; not the building where the student was enrolled on the date of the spring Math administration as reported on the DL record.

Accelerated students are counting at the tested grade level for each subject; regardless of whether this is the first year of acceleration for the student.  They are also being counted in the building where they were last enrolled, regardless of any IRN reported on the new FB record. For buildings that do not have any tested grade levels, the Feeder School IRN is not being used for AYP/Rating determination.

Corrected Issues:

In several instances when there was both a fall and a spring test being reported neither test was being included in the SDC.  This happened frequently when the fall test was a higher score than the spring score.