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Ohio Department of Education Topic News

EMIS Newsflash – July 18, 2019

7/18/2019

Data Review Window Open for 2019 Student and Assessment Data
Beginning Thursday, July 18 through Friday, Sept. 6, superintendents must complete a required review of their 2019 student and assessment data reported in EMIS, Ohio’s Education Management Information System. Superintendents must signify whether these data are accurate as they complete and submit the 2019 Data Review for the Report Card Part 1 form.
 
EMIS Data Review and Verification forms are part of EMIS reporting described in Ohio Revised Code 3301.0714. Superintendents are legally required to review and certify the quality of data, as noted in Ohio Administrative Code 3301-14-01 (G). Failing to complete the process may trigger progressive sanctions outlined in OAC 3301-17.
 
The superintendent, EMIS coordinator, and superintendent designee can access and fill out the data review forms. However, the forms are not officially submitted to the Department until the superintendent approves the form to complete the process.
 
For more information about the data review window, timeline and completion process, visit the EMIS Data Review & Verification webpage. For questions regarding data reviews, contact the Department's Office of Data Quality.
 
Data Appeal for 2019 Student and Assessment Data Open Through July 26
Beginning Thursday, July 18 through Friday, July 26, superintendents can appeal 2019 student and assessment data submitted to EMIS, including assessment data for grades 3-8 and end-of-course tests. These data will affect many measures on the 2018 Ohio Report Cards and affect the amount of a district’s state funding. This is the only opportunity to appeal this data.
 
A superintendent who finds inaccurate data should submit an appeal by the July 26 deadline using the appropriate appeal form:
  • 2019 Data Appeal for Spring State Grades 3-8 Assessments
  • 2019 Data Appeal for Spring End-of-Course Assessments
  • 2019 Data Appeal for Fall 3rd Grade Reading
  • 2019 Data Appeal for Student Data
The district superintendent, EMIS coordinator, and superintendent designee all can access and fill out the data appeal forms. However, the forms are not submitted to the Department officially until the superintendent’s approval.
 
The Ohio Department of Education’s Office of Data Quality encourages districts to submit data appeals before the July 26 deadline. Districts that have their appeals submitted and approved early will have more time to resubmit corrected data.
 
Again, this is the only opportunity to appeal 2019 student data. A district’s student data will not be subject to appeal during the 2019 funding-data appeals. Districts should use all funding and report card-related reports available to them to review and assess the accuracy of their student data before the deadline. The funding-data appeals will give districts the opportunity to appeal cross-district data, such as community school funding flags and overlapping enrollment.

For more information about the data appeal window, timeline and completion process for superintendents, visit the EMIS Data Appeals webpage. For questions regarding data appeals, contact the Department's Office of Data Quality.
 
EMIS ITC Conference Call Notes
The notes for the July 15, 2019, ITC Conference Call have been posted. You can find a short description of the purpose of the calls along with a link to the notes on the EMIS website.