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Ohio Department of Education Topic News

EMIS Newsflash – July 19, 2016

7/19/2016

Data Review and Data Appeals Windows Open for CTE March (D) Data
ODE Office of Communications and Outreach will be sending the following message out to CT schools.
 
Data review and data appeal windows open for CTE March (D) data
Beginning Wednesday, July 20 through Wednesday, Aug. 3, superintendents of districts that offer career-technical education (CTE) programming may conduct their required review of their 2016 March (D) Collections in EMIS. These data will affect their career-technical planning district’s technical skill attainment, placement and industry credential measures on the 2016 Ohio CTE Report Cards. Superintendents are to signify whether these data are accurate or not as they complete the “Fiscal Year 2016 EMIS Data Review for CTE” form, which is within the Forms application in SAFE. If a superintendent has inaccurate data, he or she also should submit an appeal by the Aug. 3 deadline as described here, using the “Fiscal Year 2016 Data Appeal for CTE March (D)” form.
 
Please note that the superintendent, treasurer, EMIS coordinator and superintendent designee have access to fill out both the data review and data appeal forms. The forms are not officially submitted to the department, however, until the superintendent approves the form and completes the process.
 
For more information about the data review window, timeline and completion process for superintendents, click here.
 
For answers to questions regarding the data review or data appeals, please contact the Office of Data Quality.
 
Files Recently Distributed
The following files have been copied out to the data collectors.
 
File Name: 2016D_post_placement_20160718.xls: CTE Student Level Post Placement
  • The Student Level Post Placement file is a CTE student level file.
  • ‘Post Placement Denominator’ = ‘Yes’ for those students who were not reported as Status Unknown (U), Deceased (D), or Incorrectly reported as a CTE Concentrator (X) (CTE Workforce Development Follow-Up Record (GV), Other Follow-Up Status Element (GV660)) in March (D).
  • ‘Post Placement Numerator’ = ‘Yes’ when student was reported as enrolled in postsecondary education or advanced training, in the military service, or employed (CTE Workforce Development Follow-Up Record (GV), Apprenticeship Element (GV620), Employed Placement Element (GV640), Military Placement Element (GV650), and Postsecondary Education or Advanced Training Element (GV670)).
  • Please review to ensure accurate data has been reported for the SSIDs listed. Any data reported incorrectly or missing may be disputed during the March D appeal, which is scheduled to open July 20. Please refer to the Data Appeals site for specific dates and information on appeals.
 File Name: 2016D_credential_points_20160718.xls: Total Industry Credential Points
  • The Industry Credential Points by SSID file is a listing of the sum of the industry credential points that were reported for the student.
  • File should be reviewed to ensure expected industry credential points are being reflected for the SSID. Points for approved Credentials can be found here.
  • Any data reported incorrectly or missing may be disputed during the March D appeal, which is scheduled to open July 20. Please refer to the Data Appeals site for specific dates and information on appeals.
File Name: 2016D_tech_skills_20160719.xls: Technical Assessment Status
Note: This file will be sent out later this week.
  • The Student Level Technical Skills file is composed of students who were required to take technical assessments and also whether the technical assessment the student did take aligns to the program of concentration reported for the student.
  • Students with multiple technical assessments will be listed multiple times.
  • Please review the technical assessments listed for each student, with an emphasis on those who are listed as “not aligned” and “no assessment” as these students either do not have any technical assessment reported or all the technical assessments reported for them do not align to their reported program of concentration.
  • Any appealable data may be disputed during the March D appeal, which is scheduled to open July 20. Please refer to the Data Appeals site for specific dates and information on appeals.