Ohio Department of Education Topic News

EMIS Newsflash – July 2, 2012


SDC Now Open – Updated for FY2012 Report Card Data

The Secure Data Center (SDC) is now open for data verification and has been updated for the FY2012 Report Card Process.  Please refer to the May 1st 2008 newsflash under EMIS Archives on the ODE website for more information on access to the SDC.

Note:  JVSDs and ESCs do not get Local Report Cards and do not have access to the SDC so they may ignore this e-mail.

Note: It should be noted that individual cells in the Growth Measure Determinations section of the AYP Workbooks will automatically show Not Met for any subgroup meeting minimum group size criteria. This is simply the default case; it will continue until growth measure results are fully available and finalized after EMIS year-end processing is complete.

Known Issues Being Researched:

The 4 year adjusted cohort rate is NOT being used to determine whether the state indicator is being met for graduation rate.  The legacy rate is being displayed in the SDC/Indicators & Ratings Report and is also being used to determine MET/NOT Met. 

There may be instances where the Participation Rate information that is displayed on reports under the Local Report Card & AYP folder may not match the information displayed on the reports under the Reports for Analysis folder. In some instances the 1% Alternate Assessment Cap calculation is not calculating the correct Cap number in small districts/community schools and therefore is demoting an incorrect number of students.  This seems to be affecting around 60 districts state wide.

Participation Rate:  The building that the student was enrolled in at the end of the school year is being used; not the building where the student was enrolled on the date of the spring Math administration as reported on the DL record. 

Accelerated students are counting at the tested grade level for each subject; regardless of whether this is the first year of acceleration for the student.  They are also being counted in the building where they were last enrolled, regardless of any IRN reported on the new FB record. For buildings that do not have any tested grade levels, the Feeder School IRN is not being used for AYP/Rating determination. On the AYP Workbook, the Longitudinal Graduation Rate is shown for the all students 4 Year rate only.

Reminder – Report a Student Attribute – No Date Record (FN) for All Students

Please remember that a Student Attribute – No Date record (FN) should be reported for every student that is reported for the FY2012 Yearend reporting period.  If the FN record is not reported for a student, the student will not be included in any SDC calculation.  When the SDC opens today some districts will show no test results even though they submitted tests because nearly all of their students are missing FN records.