Ohio Department of Education Topic News

EMIS Newsflash – July 20, 2012


SDC Is Now Open

The Secure Data Center (SDC) has been update with data submitted as of Thursday evening and is now open for data verification.  Please refer to the May 1st 2008 newsflash under EMIS Archives on the ODE website for more information on access to the SDC.

Note:  JVSDs and ESCs do not get Local Report Cards and do not have access to the SDC so they may ignore this e-mail.

Note: It should be noted that individual cells in the Growth Measure Determinations section of the AYP Workbooks will automatically show Not Met for any subgroup meeting minimum group size criteria. This is simply the default case; it will continue until growth measure results are fully available and finalized after EMIS year-end processing is complete.

Known Issues Being Researched:

When the 4 Year Longitudinal Graduation Rate denominator is below 30 but at least 10 for the State Indicator the Met/Not Met rating is not being calculated; but should be calculated.

In some instances AYP Test Taken number for the Reading Percent Proficient calculation is higher than the Reading Participation number.  

The 5 Year Longitudinal Graduation Rate is not being populated on the AYP Workbook.

Participation Rate:  The building that the student was enrolled in at the end of the school year is being used; not the building where the student was enrolled on the date of the spring Math administration as reported on the DL record. 

Accelerated students are counting at the tested grade level for each subject; regardless of whether this is the first year of acceleration for the student.  They are also being counted in the building where they were last enrolled, regardless of any IRN reported on the new FB record.

Corrected Issues:

For buildings that do not have any tested grade levels, the Feeder School IRN is not being used for AYP/Rating determination.

Because of an ssid matching issue, in some instances the OAA and OGT test records were not being loaded into our production data base.  This would have caused the student to be included on the OGT or OAT Missing reports and also would have prevented the test from being included in the SDC information.