Ohio Department of Education Topic News

EMIS Newsflash – July 28, 2020


FY21 SOES Beginning of Year Student (S) Collection, v1
FY21 SOES Student (S) Contact Collection, v1
Please refer to the Release Notes for details regarding these newly posted collection requests.
ODE ITC EMIS Trainings for August 2020
The dates and times for the August 2020 ODE ITC EMIS Trainings for district and ITC EMIS staff have been set. These sessions will be available via Skype for Business and conference call.

Prior registration is required. The August trainings will be offered on five different dates/times. Topics to be discussed during the five trainings will include remaining FY20 reporting (including graduation and data reviews and appeals), beginning of year reporting (including student and calendar reporting), and ODDEX updates. Registrants will be able to select a date that best fits their schedule at the time of registration, as long as space is available. Capacity is 175 registrants per session.  

Registration is now available in the STARS application.

An OH|ID account and completion of the STARS User Profile are required to register. Search for keyword “EMIS” within the STARS application to locate the trainings. A Skype meeting invitation will be emailed to each registrant by the close of business the day prior to the session. The email invitation will include full instructions for participating in the session, as well as any handouts.

Additional information on using STARS can be found online.

August 2020 ITC EMIS Training dates. Note that all five of these are the same training. Please register for only one session.
Date Time Registration Deadline (12 p.m.)
Tuesday, 8/11/20 1:00 – 3:00 pm 8/7/20
Thursday, 8/13/20 9:00 – 11:00 am 8/11/20
Monday, 8/17/20 1:00 – 3:00 pm 8/13/20
Wednesday, 8/19/20 9:00 – 11:00 am 8/17/20
Friday, 8/21/20 9:00 – 11:00 am 8/19/20
Special Education Data Checks
The following message was recently sent to the Exceptional Children mailing list. It’s being shared here for your information.
There’s still time for school districts and community schools to check and verify their 2019-2020 special education data reported through the Education Management Information System (EMIS). During the End of Year Student Collections, district EMIS coordinators receive weekly reports alerting them to data that may be incomplete, inaccurate, or noncompliant with federal or state requirements. Known as General Issues Reports, these checks are designed to help districts prevent reporting errors before the data become final.
Final end of year data are used to calculate a series of special education indicators for each district’s annual Special Education Profile. Addressing General Issues Reports now can help districts prevent required actions for their next profile. These data checks include:
  • Transition from early intervention to preschool (Indicator 12)
  • Preschool outcomes (Indicator 7)
  • Discipline discrepancies (Indicator 4) and disproportionality
  • Initial evaluation timelines (Indicator 11)
  • Secondary transition planning (Indicator 13)
Data checks related to preschool transition conferences are especially important this year, as timely transition from early intervention services to preschool (Indicator 12) is now calculated based on the IEP begin date rather than the IEP meeting date.
Please see Level 2 Report Explanation: General Issues Data Reports for detailed descriptions of each data check. Questions about General Issues Reports can be directed to the district’s EMIS coordinator or Information Technology Center. These reports will continue until the end of the appeals window for end of year data.
The Department appreciates districts’ efforts to report complete and accurate data for students with disabilities.