News

Ohio Department of Education Topic News

EMIS Newsflash – June 13, 2019

6/13/2019

FY19 Spring Early Learning Assessment (A) Collection, v3
FY19 Final Staff and Course (L) Collection, v2

Please refer to the Release Notes for details regarding these newly posted collection requests.
 
Confirm or Submit Your District Profile Link
The following message appeared in EdConnection on Monday, June 10.
 
The Ohio Department of Education offers school districts, community schools and Career Technical Planning Districts the opportunity to submit links to webpages that describe their unique qualities and successes. The links appear on districts’ annual Ohio School Report Cards. Any district that intends to set up a profile page for this year’s report card must submit a URL for that link by June 30. 
 
Visitors use these profile websites to learn more about their districts’ characteristics and accomplishments. Last year, districts submitted web links through Cherwell, but district profile links now reside in the Ohio Educational Directory System (OEDS). This will allow districts to update their web addresses as needed.
 
Users can access the links by logging in to OEDS through the OH|ID portal (formerly SAFE) and viewing the Organization Identity box under the header, District’s Profile Page. Superintendents should review their links now to make sure they are correct and that the web content associated with them is still relevant. Districts can make changes to the information in OEDS any time during the year.
 
Districts and community schools can submit their links for 2019 profile pages now. Submitting a link continues to be optional for all districts and community schools. Only web addresses are needed by June 30 for profile pages for this year’s report cards. The design of district profile webpages does not have to be completed by that date. The Department will release Ohio School Report Cards in mid-September, and districts should complete their webpages by then.
 
For questions, please email Marianne Mottley or call (614) 995-9944.
 
SDC Release Notes as of June 13, 2019
For a complete list of SDC reports and statuses, see Secure Data Center – Status of Reports.
  • Local Report Card dashboard report is now available for Dropout Recovery.
  • New Reports for Analysis reports are now available for K-3 Literacy and Tests Results
    • K-3 Literacy
      • District Diagnostic Report – Customizable will display results by grade level for students taking the reading diagnostic in a given school year.  
      • School Diagnostic Report – Customizable will display results by grade level for students taking the reading diagnostic in a given school year.  
    • Test Results
      • District End of Course Improvement Overview will display the parts of the numerator, denominator and the rate for the End of Course Improvement Indicator.
      • District End of Course Improvement Detail will display student, subject and performance level for assessments included in the End of Course Improvement Indicator.
      • School End of Course Overview will display the parts of the numerator, denominator and the rate for the End of Course Improvement Indicator.
      • School End of Course Improvement Detail will display student, subject and performance level for assessments included in the End of Course Improvement Indicator.
SDC Unavailable Monday, June 24 and Tuesday, June 25
The Secure Data Center (SDC) will be closed on Monday, June 24 and is not scheduled to be re-opened until Wednesday, June 26. Reports for Analysis and Local Report Card dashboard reports will be unavailable at this time.
 
Files Recently Distributed
A CTE related file was released yesterday. The file name and description have been included below as it has not previously been released. File descriptions for all files can be found on our website.
 
2019_RPTCRD_Chronic_Absenteeism_<file date>.xls
Report Card Chronic Absenteeism 
This file contains four tabs for public districts (DIST_SUMMARY, DIST_DETAIL, BLDG_SUMMARY, and BLDG_DETAIL) and two tabs for STEM schools and community schools (ORG_SUMMARY and ORG_DETAIL).
 
The DIST_SUMMARY and BLDG_SUMMARY/ORG_SUMMARY tabs include the CHRONIC_ABSNT_NUMER, which is the sum of all student FTEs for those students who had at least 100 possible attendance hours and were absent for at least 10% of those hours. They also include the CHRONIC_ABSNT_DENOM, which is the sum of all student FTEs for those students who had at least 100 possible attendance hours, and the CHRONIC_ABSNT_PCT, which is the overall chronic absenteeism percentage. These tabs also include the same data for the 2017-2018 school year (CHRONIC_ABSNT_NUMER_LY, CHRONIC_ABSNT_DENOM_LY, and CHRONIC_ABSNT_LY) to show the year-to-year change in the chronic absenteeism percentage.
 
The DIST_DETAIL and BLDG_DETAIL/ORG_DETAIL tabs contain SSID-level data for the 2018-19 school year. They include total attendance hours (ATTND_HOURS_COUNT), absent and unauthorized absent hour counts (ABSNT_HOURS_COUNT, UNAUTH_ABSNT_HOURS_COUNT), total absent hours (TOTAL_ABSNT_HOURS), total possible attendance hours (TOTAL_HOURS), absent percentage (ABSNT_PCT), and the student’s FTE (STDNT_BASE_FTE).
 
NOTE: Students who are accountable at a building in another district (e.g. for special education services) are included in the home district’s BLDG_DETAIL tab showing the receiving district’s building IRN. These students are factored into the calculation for the accountable building, but are not included in the receiving district’s BLDG_DETAIL tab. This is a result of how the files are generated.