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EMIS Newsflash – March 24, 2016

3/24/2016

FY15 Early Learning Assessment (A) Collection Closes Tonight
This is a reminder that the FY15 Early Learning Assessment (A) Collection Request will close tonight, Thursday, March 24, 2016, at 11:59 pm.   

FY16 Federal Child Count Report
Reminder:  Tomorrow (Friday, March 25, 2015) is the last day to submit data that will be used for the FY16 Federal Child Count Report.  ODE will use data submitted through 11:59 pm for the FY16 Federal Child Count report; any data submitted after March 25 will not be included in the Federal Child Count report. 

Funding Data Review Window Now Open
Starting today and continuing through Wednesday, April 6, 2016, treasurers and superintendents are required to review funding data from EMIS and SOES/ODDEX and complete the “FY 2015 EMIS Data Review for Funding Report” form in SAFE, per Ohio Revised Code 3317.03 (B).

Districts/community schools should use the following reports from the FY15 Final #3 adjustments (as applicable) to aid in reviewing their data:

• FY15 Final #3 Detail FTE Reports
• FY15 Final #3 Detail CTE FTE Reports
• FY15 Final #3 Fatal Error Reports
• FY15 Flags in SOES/ODDEX

Examples of EMIS data covered by this FY15 funding data review window include, but are not limited to, course, calendar, attendance, LEP, disability, disadvantagement, grade level, sent to/how received, percent of time, and withdrawal reason. Examples of SOES/ODDEX data covered by this FY15 funding appeals window include, but are not limited to SOES/ODDEX issues/flags and enrollment.

Please note that the “FY 2015 EMIS Data Review for Funding Report” form can initially be filled out and saved by either the superintendent, treasurer, EMIS coordinator, or superintendent designee. However, the form must reflect a “Treasurer Approved” status before the superintendent has the ability to approve and officially submit it to the department.

For more information about the funding data review window, timeline and completion process for both treasurers and superintendents, click here. For questions regarding the data review process, please contact the Office of Data Quality.

Funding Data Appeal Window Now Open
Starting today and continuing through Wednesday, April 6, 2016, treasurers and superintendents may alert the department to a data reporting concern and request an opportunity to make corrections using the “FY 2015 Data Appeal for Funding Report” form in SAFE.

Examples of EMIS data covered by this FY15 funding data appeal window include, but are not limited to, course, calendar, attendance, LEP, disability, disadvantagement, grade level, sent to/how received, percent of time, and withdrawal reason. Examples of SOES/ODDEX data covered by this FY15 funding appeals window include, but are not limited to SOES/ODDEX issues/flags and enrollment.

Please note that the “Data Appeal for Funding” form can initially be filled out and saved by either the superintendent, treasurer, EMIS coordinator, or superintendent designee. However, the form must reflect a “Treasurer Approved” status before the superintendent has the ability to approve and officially submit it to the department. The form can only be submitted once, so all appealed issues must be included on the same form.

For more information about the funding data appeal window, timeline and completion process for both treasurers and superintendents, click here. If you have any questions regarding the data appeals process, please contact the Office of Data Quality.