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Ohio Department of Education Topic News

EMIS Newsflash – March 5, 2021

3/5/2021

New EMIS Coordinator Training
In April, we are offering additional New EMIS Coordinator training. This training builds on that provided in August/September and is geared towards end of year EMIS reporting. Note that the August/September training is not a requirement to participate in these sessions. We strongly recommend that all EMIS coordinators with 3 or fewer years of experience with EMIS reporting attend. Though we have designed the April training with new EMIS coordinators in mind, these trainings are open to EMIS coordinators at all levels as well as to other district staff and administration who may be interested.

These sessions will be provided via Microsoft Teams. Each topic will be offered once with a recording to be posted after all sessions have concluded. We encourage you to invite other district staff with whom you work and who are involved with EMIS data or reporting to join you in watching these trainings.

Prior registration via STARS is required. Search for keyword “EMIS” within the STARS application to locate the trainings. A Teams meeting invitation will be emailed to each registrant once registration for the session has closed. Additional information on using STARS can be found online.

Session Information
Registration is now open; it will close two days prior to a scheduled session. This information is also available online.

EMIS Communications & Resources
Monday, April 12; 1-3 p.m.
This session will review the main ways in which EMIS communicates information with the field. This session will also look at the different types of EMIS documentation—from the EMIS Manual to Release Notes—and explain the purpose of each. EMIS coordinators at all levels as well as district staff and administration involved with reporting or reviewing EMIS data will find this session useful.
 
End of Year EMIS Reporting
Tuesday, April 13; 9-11:30 a.m.
This session will provide information and tools to assist with finalizing EMIS data reporting requirements for FY21. It will include a review of each data set and point out key records/elements in each collection. EMIS coordinators of all levels as well as other staff members who will be involved with submitting data will find this session useful.
 
Data Collector
Thursday, April 15; 9-11 a.m.
The Data Collector is the tool by which districts submit their EMIS data to the Department. This is also where districts will find a number of reports provided to assist them in reviewing their data. EMIS coordinators of all levels as well as other staff members who will be submitting data or reviewing reports will find this session useful.
 
EMIS Reports
Friday, April 16; 9-11 a.m.
This session will review the different levels of reports provided to districts. We will review individual reports in order to explain the anatomy of a report and how to use them. EMIS coordinators at all levels as well as district staff and administration involved in reviewing EMIS data will find this session useful.
 
Ohio District Data Exchange (ODDEX)
Tuesday, April 20; 1-3 p.m.
ODDEX is the primary application for a number of smaller modules districts use for data verifications and exchanges. The modules include everything from enrollment data to assessment data to tuition information. This session will look at each module, focusing on overall function and newer modules. EMIS coordinators at all levels as well as district staff and administration who review or use EMIS data will find this session useful.
 
Data Review & Appeals
Thursday, April 22; 9-10 a.m.
This session will review the FY21 EMIS Data Reviews and Data Appeals requirements and processes. EMIS coordinators of all levels as well as district administrators who will be responsible for signing off on these processes will find this session useful.
 
Secure Data Center (SDC)
Thursday, April 22; 1-3 p.m.
This session will review best practices for utilizing the reports in the Secure Data Center (SDC) to assist with closing out FY21 EMIS reporting in preparation for the Local Report Card. An overview of the new SDC will also be provided. EMIS coordinators of all levels as well other staff members who will be involved in reviewing report card data will find this session useful.