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Ohio Department of Education Topic News

EMIS Newsflash – May 25, 2017

5/25/2017

CTE Assessment Data to Check for Appeals
Last week, the appeal window for March (D) reporting was extended until next Friday, June 2. Based on questions we have received at the Department, we believe there may be some confusion related to the reporting of some assessments that are used for CTE accountability. The confusion relates specifically to the reporting of Industry Credentials (GW) and Industry Assessments (GU), including cases where these assessments may be taken in place of CTE Technical Assessments (GY).
 
What to report as an Industry Credential (GW)
Please note that current EMIS reporting instructions are that only students who earn an Industry Credential should be reported to EMIS with a GW Record. If a student attempts to earn a credential but is not successful, then no GW Record should be reported for that credential. If you reported unearned credentials to the Department during the regular March (D) reporting window, you need to file a data appeal to let us know that this needs to be corrected. Once the appeal is granted, you would remove the extra GW Record(s) from your data to be collected, and then recollect and submit a new D data set.
 
What to report as an Industry Assessment (GU)
Although Industry Assessments were generally removed from EMIS reporting, they are still able to be reported in March (D) reporting if needed. Most Industry Assessments that are used within accountability transitioned to be Industry Credentials and can be reported in that way. However, there are a few program areas where an Industry Assessment can be used in place of giving the student a CTE Technical Assessment (GY). Since both passes and non-passes on GY assessments are included in accountability, districts will still need to report non-passing attempts on some Industry Assessments (GU) since the non-pass cannot be reported on the GW. If the pass was reported on the GW, it will still be used as a replacement for the CTE Technical Assessment. If you did not report a non-passing attempt on an Industry Credential to the Department during the regular March (D) reporting window, you need to file a data appeal to let us know that this needs to be corrected. Once the appeal is granted, you would add any needed GU Record(s) to your data to be collected, and then recollect and submit a new D data set. Note that for some districts, the Student Information System (SIS) may no longer support the GU assessment type. In these cases, the district will need to use the Flat File Editor to add the GU Records to the extract from the SIS.
 
If you have questions on how to request an appeal, please contact the Office of Data Quality. If you have questions on the CTE related assessment data that does or does not need to be reported, please work with your ITC and submit an EMIS helpdesk ticket as needed.