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Ohio Department of Education Topic News

EMIS Newsflash – November 26, 2014

11/26/2014

SOES Module in ODDEX Now Live
Earlier today, the SOES module within the ODDEX system was enabled for properly authorized traditional district, community school, and STEM school users. Districts may now begin reviewing their resident students enrolled in a community school or STEM school. Comments on a student may be shared between entities to resolve any issues.
 
If data on a student needs to be updated, the school must update the data in their local system and resubmit the appropriate collection (SOES Beginning of Year Student or Student Contact) in the Data Collector. Some community schools have yet to submit initial Student Contact information. For these schools, the address information (and possibly the student name as well) will be blank within the SOES module. Initial student enrollment information is based on the latest data submitted to ODE as of the morning of Tuesday, November 25. Updates to enrollment information based on newly submitted data will begin next week.
 
If you are not able to access the SOES module within ODDEX, please check with your ODES administrator to make sure you have the proper SOES roles assigned.
 
If there are other issues with the system, please submit a helpdesk ticket through your ITC. 
 
FY14 March (D) Collection Extended
The 2014 March (D) Collection Request has been reopened through Tuesday, December 2. A small number of districts were provided with additional followup students; these students should be reported to ODE by the 2nd. In addition, any district with a known issue in their latest 14D submission may correct their data with a new submission. No other districts need to submit during this reopen.
 
New FY15 Beginning of Year Student (S) Collection Request
A new FY15 S Beginning of Year Collection Request is now available for Traditional Districts, JVSDs, ESCs, and State Supported Schools. Please refer to the FY15 S Beginning of Year Release Notes attached to this e-mail for pertinent information about the collection request.
 
New FY15 Five Year Forecast (P) Optional Collection Request
A new FY15 Optional Five Year Forecast (P) Collection Request was made available on November 7, 2014. Please refer to the FY15 P Optional Release Notes attached to this e-mail for pertinent information about the collection request.
 
New SOES Student Contact Collection Request - V2
A new SOES Student Contact Collection Request was made available on November 11, 2014. This collection is specific to Community Schools. Please review the SOES Student Contact Release Notes attached to this e-mail for pertinent information concerning this collection request.
 
K-3 Literacy & TGRG Data Appeals Process
Data that districts and community schools reported to the Ohio Department of Education during the FY15 Retention and the FY13 and FY14 Yearend Supplemental II data submission windows for EMIS played a critical role in generating the K-3 Literacy and Third Grade Reading Guarantee measures on the Ohio School Report Card. 
 
Because of the potential impact of reporting errors on the educational opportunities available to Ohio’s students, the department has designed a formal process to ensure that all districts can appeal and correct substantive reporting errors. Examples of substantive reporting errors related to the K-3 Literacy and Third Grade Reading Guarantee measures include reading diagnostic results, reading improvement and monitoring plan (RIMP) program data, and retention status codes.
 
Districts may utilize this appeals process to alert the department to a K-3 Literacy or Third Grade Reading Guarantee data reporting error and to request the opportunity to correct the error. More information about the Data Appeals process and a link to the 2014 K-3 Literacy & TGRG Retention Data Appeals Application can be found on the department’s website.
 
All complete applications must be submitted to DataAppeals@education.ohio.gov by Friday, Dec. 5, 2014.  All applications require the signatures of the district superintendent, treasurer, EMIS Coordinator, and, for community schools, the authorizer’s representative.