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Ohio Department of Education Topic News

EMIS Newsflash – September 4, 2018

9/4/2018

FY18 Financial (H) Supplemental Collection, v4
FY19 Beginning of Year Student (S) Collection, v1
Please refer to the Release Notes for details regarding these new collection requests.
 
SDC Now Open
The SDC is now open for review of many of the reports related to the 2018 Report Card data.
 
SDC Release Notes
SDC release notes are posted in a separate SDC Release Notes document on ODE’s website here. The website provides a list of SDC reports, a high level description of whether or not each report is ready for district review, and any important additional details about the status of the report, including any known issues associated with the report as of the last date the website is updated.  
 
SDC Release Notes will also continue to be included in the EMIS Newsflashes that go out when the SDC is open.
 
SDC Release Notes as of September 4, 2018
  • None
 
EMIS Data Review Forms Now Past Due
Completion of the FY 2018 Data Review for Report Card Part I and Part II is now past due. If your district has not yet submitted both of these data reviews, the Department still expects the forms to be completed. Superintendents are to signify whether the data are accurate when completing the 2018 Report Card Data Review forms in the Forms application in SAFE. ITCs received a list of districts that have not completed one or both data reviews.
 
For more information, see the EMIS Data Review & Verification webpage and past EMIS Newsflashes (Report Card Part 1 on July 16 and Report Card Part 2 on Aug. 10) in addition to a summary of each data review below:
 
FY18 Data Review for Report Card Part 1
Impacted Organizations:
Traditional districts, community schools, STEM, JVSDs
Required to Approve:
Superintendent (Instructions)
Collections Included (as applicable):
Spring End of Course State Assessment Collection FY18 (2018AGESP)
Spring State Assessment Grades 3-8 Collection FY18 (2018AGNSP)
Fall 3rd Gr ELA and Reading Collection FY18 (2018AGNFL)
End of Year Student Collection (FY18) (2018S3TRD)
SOES End of Year Student Collection (FY18) (2018SBODE)
 
FY18 Data Review for Report Card Data Part 2
Impacted Organizations:
Traditional districts, community schools, STEM, JVSDs
Required to Approve:
Superintendent (Instructions)
Collections Included (as applicable):
Spring OGT Assessment Collection FY18 (2018AGXSP)
Spring Alternate Assessment Collection FY18 (2018AALTS)
Other Accountability Assessments FY18 (2018ANACC)
Calendar Collection - Final FY18 (2018CFINL)
Final Staff and Course Collection FY18 (2018L2FNL)
OELPA Assessment Collection FY18 (2018AGFSP)
 
Please keep in mind the EMIS Data Review & Verification forms are considered part of EMIS reporting as described in ORC 3301.0714 and superintendents are legally required to review and certify the quality of data, as noted in Ohio Administrative Code 3301-14-01 (G). Failing to complete the process may also trigger progressive sanctions outlined in OAC 3301-17.
 
For answers to questions about data review and verification forms, please contact the Office of Data Quality.

Files Recently Distributed
Files were copied out to the data collectors last week. Please see the file names below. File descriptions have been included as these have not previously been released. File descriptions can also be found on our website.
 
2018_CTPD_TECH_ACHIEV_<file date>.XLS
CTPD Report Card Technical Component Grade
These reports are being distributed to the CTPD Lead Districts.
 
The file contains all of the variables that factor into the CTE Technical Achievement measure:
CTPD Technical Assessment Participation Percent, CTPD Technical Assessment Attain Percent, Flag indicating if the CTPD Technical Assessment Attain Percent is demoted based on the CTPD Technical Assessment Participation Percent, CTPD Technical Assessment Adjusted Percent, CTPD Technical Attainment Points, CTPD Indicator Met Percent, CTPD Technical Achievement Grade
 
2018D_CTE_IC_<file date>.XLS
  • CTPD ANY INDUSTRY CREDENTIAL: report is a file by CTPD and JVSD that shows the percent of students who obtained at least one industry credential and who left secondary education in FY16. This report contains ctpd irn, ctpd any ic den, ctpd any ic num, ctpd any ic percent, jvsd any ic den, jvsd any ic num and jvsd any ic percent.
  • CTPD_12PTS_INDUSTRY_CREDENTIAL: report is a file by CTPD and JVSD that shows the percent of students who obtained at least 12 industry credential points. This report contains reporting ctpd irn, ctpd 12pts ic den, ctpd 12pts ic num, ctpd 12pts ic percent, jvsd 12pts ic den, jvsd 12pts ic num and jvsd 12pts ic percent.