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Ohio Department of Education Topic News

​Early Learning Assessment Updates

11/6/2017

Thank you for your continued efforts to support the early care and education of Ohio’s youngest learners. As the November 14 deadline approaches, we want to provide you with some considerations for closing down the Early Learning Assessment (ELA) fall assessment window.
 
ELA Deadline Approaching – November 14
 
The purpose of the ELA is to determine the current developmental level of children. As such, results are required to be reported at a minimum of twice per year for ECE and PSE funded children. The following table outlines the assessment windows.
 
Fall Aug 15 - Nov 14
Required for reporting;
scores due in EMIS and EAS by Dec. 31, 2017
Winter Nov 15 - Feb 14
Ongoing for best practice
Spring Feb 14 - May 14
Required for reporting;
scores due in EMIS and EAS by June 29, 2018
Summer May 15 - Aug 14 
Ongoing for best practice
 












Learn more by reading this FAQ: What Ohio programs are required to use the ELA?
 
Considerations for teachers and program administrators:
 
If your ODE-licensed preschool has not loaded students, teachers and enrollment information in the KReady system for teachers to enter ELA ratings for preschool children, please use the Bridge form for the fall reporting window. We strongly recommend getting the KReady system set up locally for use during the spring administration window. If you are in need of assistance with learning how to use the KReady system for your students or your programs, please send an email to ELAHelp@education.ohio.gov and someone from the office will get in touch with you to provide targeted technical assistance.
 
Confirm all data has been entered for each preschool student in KReady or the Bridge form for the fall reporting window
 
Currently, only ODE-licensed preschool programs are eligible to use the Ready for Kindergarten online system (KReady) for entering data for the ELA. All other preschool programs in Ohio are eligible to administer the ELA using paper and pencil scoring and reporting using the Bridge Form. This ELA Reporting Decision Tree should help with understanding who is required to report and where. ELA data can come from the KReady system, or the Bridge Form for those not using the system.
 
The Last SKB Rating entered in KReady or the Bridge form is the final rating
 
Teachers using the KReady system can enter as much data for each SKB as necessary to have longitudinal and trend data for monitoring growth and development. The last rating entered for an SKB is what is taken as the score for each SKB within a learning progression to get the overall LP score.
 
What to do when a Learning Progression score is “N”
 
Sometimes a teacher is unable to determine a score for an SKB for a child. When a teacher is not able to determine a score for a child on a skill, knowledge or behavior, the teacher will enter an “N” score in the Bridge form or KReady system. A score of “N” will then be calculated at the Learning Progression level within the KReady system Learning Progression score report or Bridge form.
 
When submitting assessment data to EMIS or EAS, programs are required to enter a reason code anytime a Learning Progression score of “N” is reported. A list of the allowable reason codes, and an explanation of what they mean, can be found in the EMIS manual for assessments here. The reason codes are closer to the end of the manual under the Score Not Reported section.
 
Currently, there is no column on the Bridge Document that is available to record reason codes and we ask you not to alter the document to include these reason codes. Changes to the Bridge Document will inaccurately report data. As a result, programs must develop an internal communication process to assure that teachers are accurately reporting reason codes for “N’ score items to their EMIS coordinator or the individual responsible for uploading student data in EAS.
 
Only one reason code can be reported for each Learning Progression and score of “N”. If multiple Learning Progressions are scored as an “N”, a different reason code can be selected for each “N” score.
 
Considerations for Data Managers:
 
The Data Manager Guide is for those designated as a site Data Manager and responsible for reporting data specific to the Early Learning Assessment. The Data Manager Guide provides overview information and how-to steps for the use of the KReady System for collecting and reporting student assessment data. 
 
Initiate and approve Transfer requests as needed in KReady
 
If your program is using the KReady system for the fall administration and reporting window, it is recommended that data managers load the student file using the Bulk Loader one more time between now and the end of the administration window. The enrollments file need to be loaded if new students have been added to a program and the program t needs to assign the students to the new teachers. The templates for adding students and the enrollment file can be found here. Directions for uploading the student data file can be found in the ELA Data Manager Guide
 
Clean up data in KReady or the Bridge form
 
Please confirm that all data has been entered in the KReady system or Bridge form for each student. The most reliable way to verify that all students have complete scores is to look at the SKB Report. Data managers and administrators can run these reports and identify whether all students have scores entered for all SKBs. As a reminder, each PSE and ECE funded child must have a rating for 24 SKBs to receive an overall score for the 10 required Learning Progressions.
 
If any scores are missing, we encourage data managers to communicate with the teacher associated with the specific student to provide any necessary support to ensure all data is entered in the system by Nov. 14 by 11:59 p.m. If teachers need more time to enter ratings based on evidence of student growth and development from the fall administration window, please determine your timelines locally.
 
Data Managers pulling the Learning Progression score report from the KReady system will select an End Date in the parameters for generating the SKB or LP reports. Therefore, although the administration window ends on Nov. 14, teachers could still enter data after that date to include evidence and ratings that were determined during the administration window. Programs need to locally determine their timeline for entering relevant data thus ensuring that the last data point entered for each SKB is an accurate reflection of the child’s growth and development prior to running the final report that will be sent to EMIS or EAS.
 
For district leaders/administrators and data managers within the Ready for Kindergarten Online system, this how-to document provides directions for how to access the ELA LP report to review the ratings of the 10 required learning progressions in Ohio.

For programs using the Bridge form, we encourage you to use local communication methods for ensuring that the data on your Bridge forms is accurate prior to reporting student data in EMIS or EAS.
 
ELA Technology Update:
Enhancements have been made to the Early Learning Assessment (ELA) technology and professional development based on teacher and provider feedback, which include the following:
 
Expanded Web Functionality
  • Provides the full functionality of the ELA App within the Ready for Kindergarten Online system, as the ELA App functionality can be accessed within a web browser**
  • Eliminates the need to download the ELA App on a PC, Mac or Chromebook, however, you still have this option
 
There are three ways to access the ELA App:
 
  1. To access the enhanced application features on a device (iPad, Chromebook, etc.), please delete your current app and re-download the updated version.
     
  2. To access the Web-based App through the online system, log in at kready.org; click on the Early Learning Assessment 2017-2018 Data Collection, click the Open button for the Web App
     
  3. Access the ELA App within a browser at http://ela.kready.org
 
**Use Chrome or Firefox as the preferred browser. **
 
Observation Date Function
 
  • Enables teachers/providers to record the date and time of any observation
 
Notes Feature
  • Supports teacher/provider workflow for collecting informal observations
  • Enables teachers/providers to record ongoing observational notes that can be attached to ratings later
  • Supports teachers/providers to make notes often without having to determine a rating right away
  • Reduces data entry time, as notes can be captured for multiple children and skills, knowledge and behaviors (SKBs)
  • Allows teachers/providers to review evidence from multiple observations when rating, making ratings more accurate and meaningful
 
Ongoing Assessment Considerations:
 
The purpose of the ELA is to determine the current developmental level of each child served. Comprehensive Curriculum Assessments must be done annually for all children. Preschool programs rated by SUTQ that have indicated they are using the full ELA as their comprehensive assessment are required to assess all children and have documentation. Children served with PSE or ECE funds must have 10 learning progression ratings reported to EMIS twice annually.
 
Follow a continuous formative assessment timeline
 
The assessment of young children is ongoing. The child should be at the center of all decision-making. The ELA is tool to support this ongoing formative assessment. This ongoing formative assessment allows the teacher to form an understanding of the child’s learning and development and will assist them in planning future learning opportunities throughout the school year. Programs should follow local curriculum and assessment policies related to monitoring student growth and development in all domains aligned to the Early Learning and Development Standards (ELDS)
 
The Ohio ELA must be utilized to meet ECE and PSE reporting requirements, and can be utilized as a comprehensive assessment to meet Step Up to Quality (SUTQ) program standards. The SUTQ program standards require that programs select and adopt a comprehensive curriculum. They must also link curriculum, assessment and progress-monitoring with the ELDS in all domains. Programs may use whatever comprehensive curriculum they choose, so long as they take the necessary effort to evaluate evidence of student growth and development against the performance levels delineated in the Skills, Knowledge, and Behaviors (SKBs) for the required 10 Learning Progressions in the ELA for PSE and ECE funded children.
 
Ohio’s Early Learning Assessment (ELA) is directly aligned to the Ohio’s Early Learning and Development Standards (ELDS) and is required to be used for assessment and progress-monitoring twice annually for any Preschool Special Education (PSE) and Early Childhood Education (ECE) grant funded children. The Ohio ELA is a comprehensive assessment and may be used in its entirety in any preschool program. 
 
For more information 
First, check out the department’s Early Learning Assessment Website
 
Questions about the Early Learning Assessment:
ELAHelp@education.ohio.gov.
 
Contact Information:
Elizabeth.Sailer@education.ohio.gov
Kimberly.Davis@education.ohio.gov 
 
Help Desk:  www.ohio-k12.help or  844-K12-OHIO (844-512-6446) to submit a ticket for technical assistance.