Preschool Licensing and School Age Child Care Licensing
Child Day Care Program Licensing Draft Rules (OAC 3301-37) December 3, 2013
The five year rule revision process for Child Day Care Program Licensing rules is currently underway. Please take this opportunity to read the proposed rules and provide your feedback. Stakeholder input allows for important issues to receive attention prior to finalizing the rules.
Comment forms may be emailed to ELSR@education.ohio.gov or mailed to:
Ohio Department of Education
Office of Early Learning and School Readiness
25 South Front Street, MS 208
Columbus, Ohio 43215-4183
ATTENTION: Rules Review
Search for Licensed Preschool Programs or School-Age Child Care (SACC)
This online search tool serves as a directory of preschool programs and school-age child care licensed by the Ohio Department of Education.
Search for a licensed Preschool Program or School-Age Child Care (SACC).
Licensing Guide and Forms for Preschool and School-Age Child Care (SACC) Programs
ODE is responsible for licensing:
Preschool programs (birth-age 5 not in Kindergarten) operated by public schools, educational service centers, boards of developmental disabilities, and chartered nonpublic schools with multiple grades above kindergarten (Rules; Printer-Friendly Rules)
School-age child care (5yrs- 14yrs) programs operated by public schools, educational service centers, community schools, boards of developmental disabilities, and chartered nonpublic schools with multiple grades above kindergarten (Printer-Friendly Rules)
To “operate” a program means being directly responsible for the day to day planning, organizing, and managing of the program. That is, “fiscal agent” and “location” do not determine jurisdiction.
A preschool or SACC program operated by an entity that is not listed above should contact the Ohio Department of Job and Family Services (1-877-302-2347) for program licensing information.
Guide for Program Operation
Obtaining and/or Changing a Preschool and/or SACC Program License
Summary of various processes involved in preschool and SACC licensing:
TO GET A LICENSE
Initial License (12-Month Provisional)
A program must submit an initial application when one of the following circumstances occurs:
A preschool or SACC program is starting operation for the first time (under Sections 3301.52 to 3301.59 of the Ohio Revised Code) ,
An ODE licensed preschool and/or SACC program is moving to a new address that does not have a current license,
A preschool program is moving to a site that only has a SACC license, or
A SACC program is moving to a site that only has a preschool license.
When a program applies for a new license, it will receive a pre-license on-site review prior to children attending the program. If in compliance with the rules, the program will receive a twelve-month license.
To access the application forms:
To Prepare for a Site Visit
Changes in Times of Operation
Please e-mail the OEL&SR Licensing Team at OEL_SRLicensing@education.ohio.gov if changes to your program involve hours or days of operation only (i.e., the classroom locations have not changed). This change does not require a special form.
Changes in Classroom Spaces Within Existing Building
When a district/diocese operating a program changes classroom information within the same licensed facility. An addendum form is completed when a program is:
Adding an Infant-Toddler classroom (Note: In this case, a copy of the building approval document must be submitted with the addendum form, and a site visit will be scheduled).
Moving a preschool and/or SACC classroom within the licensed facility, and/or
Deleting a preschool and/or SACC classroom,
Adding a SACC classroom within the facility that is already licensed for SACC,
Adding a preschool classroom within the facility that is already licensed for preschool,
Note 1: A pre-approval visit by an on-site reviewer is not required to make space changes at an already licensed facility unless the space will serve infant/toddler-age children.
Note 2: When a program moves to a site that is not currently licensed, a new application must be completed (see Initial License instructions above.)
Changes in License Information
Sometimes information printed on a license may need changed as follows:
There is a new Superintendent/CAO,
The name of the building or facility changed
The above changes need to be indicated by the Ohio Educational Directory System (OEDS) manager in your district. After OEDS is updated to reflect changes as listed above, please notify the OEL&SR Licensing Team at OEL_SRLicensing@education.ohio.gov or call 614-466-0224 and request a copy of your amended license from a licensing team member.
If a program will no longer serve preschoolers and/or SACC children at the licensed facility (i.e., the operating district is closing a licensed facility), the program must fax a copy of the facility’s preschool and/or SACC license to OEL&SR at 614-728-2338. The licensed programs (preschool and/or SACC) that will be closed must be circled on the faxed license and the word “close” should be written on the license copy.
Upon receipt of the faxed license, the OEL&SR licensing team will e-mail official forms and instructions to the Superintendent/CAO prior to the closure of the license, and the program contact(s) will be copied.
Moving a program to a new address not currently licensed by your district requires a new license application. If a program will be operated by a different district at the same address, a new license application must be submitted for the new district operating the program.
Resources for Licensing of Preschool and SACC Programs
Any of these sample forms may be used or adapted for program use. Programs may also create their own forms related to requirements.
Last Modified: 12/4/2013 4:21:10 PM