School Finance Newsletter

School Finance Newsletter

August Newsletter



Internal Control Questionnaire (District/Organization Level) – August Update

The Ohio Department of Education is finalizing its efforts to provide districts and organizations with a self-evaluation tool to assist in establishing, reviewing and maintaining an effective internal control infrastructure. The tool will be available in an electronic format within the FORMS application within the Department’s SAFE secure web portal. Districts and organizations can expect additional information regarding the release of this tool and its functionally in the September School Finance Newsletter.
The tool’s goal is to assist management in evaluating the current internal control structure, preparing for an audit and assisting in meeting compliance with the federal regulation 2 CFR §200.303. Once the tool is completed, management will be able to identify areas where internal controls could potentially be enhanced. It also will allow for management to annually review the results to determine what changes have occurred or where updates and/or changes need to be made. The questionnaire covers five areas including: control environment; risk assessment; control activities; information and communication; and monitoring. Each section has key questions that entities need to consider regarding the internal control structure. The tool’s questionnaire was designed to allow districts/organizations to answer and document the results of the internal control review and update as applicable on an annual basis. Since the tool was created to assist entities in reviewing and assessing their own internal controls, the results of the tool will not be evaluated by the Department.  


Department announces new director of Field Services and Pupil Transportation
Stephen W. Puchta recently was named director of the Department’s Field Services and Pupil Transportation. He will provide support to area coordinators throughout the state, as well as preservice instructors across Ohio’s eight regions. In addition, Puchta will attend regional meetings, present seminars and provide consultation, while keeping abreast of issues and updates in the related areas.  
Puchta has been at the Department as a program administrator since February 2017. He brings 42 years of public school education experience, including the positions of teacher, principal, special education coordinator, superintendent and, most recently, director of Transportation for Anthony Wayne Local Schools in Lucas County for eight years.

Auxiliary Services Final Expenditure Report for FY18

The form for submitting each public district’s final expenditure report (FER) for Fiscal Year 2018 Auxiliary Services funds now is available in the SAFE account and is accessible through the link for NPDS. Non-religious, nonpublic schools that received their FY18 funds directly will need to complete the FER no later than Nov. 15, 2018.
Please contact your area coordinator if you have questions.

FY19 Payment Schedule for Auxiliary Services and Administrative Cost

Auxiliary Services
Aug. 9, 2018 (estimated)
Nov. 8, 2018 (estimated)
Feb. 14, 2019 (actual)
Administrative Cost Reimbursement
Nov. 15, 2018
Feb. 21, 2019
April 18, 2019
Please contact your area coordinator if you have questions.


The deadline to update the parental and court order information on a tuition application is Aug. 16, 2018. The deadline to place a flag or escalation on a tuition application is Sept. 4, 2018.
                                                      Period 1                     Period 2
Enrollment Dates                        7/1/17 – 12/31/17       1/1/18 – 6/30/18
Deadline to create new tuition application
                                                   Jan. 15, 2018              July 15, 2018
Deadline to update an existing tuition application
                                                   July 18, 2018               July 18, 2018
Deadline to submit data appeals request
                                                     July 27, 2018             July 27, 2018
Deadline to update parental and court order information on tuition applications
                                                     Aug. 16, 2018            Aug. 16, 2018
Deadline to place flag or escalation on tuition applications
                                                    Sept. 4, 2018               Sept. 4, 2018