School Finance Newsletter

School Finance Newsletter



Expenditure ranking update

ODE is preparing to add expenditure data to the online report card of each school district, community school, and STEM school.  Data from FY2013 was submitted by schools by Sept. 30, and schools were given a short window in October to make adjustments. In December, ODE put each school’s draft data, including overall expenditures per pupil, expenditures by category, revenue by funding source, and ranking by percent of spending on classroom instruction into the Secure Data Center (SDC).  

The department’s communication to superintendents, treasurers, and EMIS coordinators noted that some entities had “flagged” data as statistical analysis identified data outliers, which may indicate incomplete or erroneous data. Schools were asked to review their data and notify ODE of any issues. Due to feedback from districts, the department has made revisions to the draft data, which will be put on the SDC. ODE had temporarily shut down the SDC for maintenance issues in early January; districts will be notified when access is restored.

You will be notified shortly before the expenditure rankings and data will be published on the public web site. The department anticipates that an additional opportunity to correct any incomplete/erroneous data will be provided after that.


Payment calculators available

As a reminder, payment calculators are available for traditional school districts, joint vocational school districts, community schools, and educational service centers in the finance payment section of the ODE website. These calculators allow users to input their own projections for variables such as overall enrollment and special education enrollment, and see the resulting payment. 


New catastrophic special education cost system available soon

A new web-based system is under development that will be used to submit FY13 catastrophic special educations costs for reimbursement.  The new system is expected to be available by March 1, and will be accessible through a SAFE account. Your School Finance area office will notify and assist you once the new system becomes available. In the meantime, districts and schools should identify costs and prepare supporting documents as in the past. Below are links to a worksheet and instructions to assist in gathering appropriate education costs for your students. 


Consent might be needed for bond issues

The consent of the Tax Commissioner and the Superintendent of Public Instruction is required before a school district can place a bond issue on the ballot if the district's net indebtedness, including the proposed bond issue, would be greater than 4 percent of the district's tax valuation. If the net indebtedness exceeds 9 percent, a Special Needs designation is required.

The 2014 deadline schedule and other pertinent documents can be found here.