School Finance Newsletter

School Finance Newsletter

June 2017


Administrative Cost

The Administrative Cost Reimbursement Application opens on Thursday, May 18, 2017, at 8 a.m. Please do not enter data until the close of the school year for your school. The application can be found in your SAFE account. The application period closes on Monday, July 31, 2017, at 11:59 p.m. If you have any questions, please contact your area coordinator.

CCIP PCR Deadline

The state’s accounting system will stop processing payments in mid-June for routine fiscal year-end closing procedures. Therefore, the Department must adjust its timetable to approve payment cash requests before the fiscal year ends. To ensure timely payment, submit project cash requests to the Office of Grants Management by Tuesday, June 13, 2017, at noon. 
At this time, you can only generate an advance request for the month of June. The June cash request can include advance funds to cover expenses beginning June 1, 2017, through July 15, 2017.  Please outline how you will expend the funds and the expected liquidation date in the Justification of Need section of the cash request. The Department may return or delay cash requests that do not provide sufficient details. To receive approval consideration, advance requests must be for immediate needs for the time frame designated. If you do not meet these guidelines, we will return your request unapproved and it may not be paid until after July 1. 
The Office of Grants Management will process project cash requests as quickly as possible. To expedite the process, please attach support documentation if the advance or total reimbursement amount is greater than 10 percent of the allocation. If we do not receive a cash request by the deadline, the Department does not guarantee payment before the statewide shutdown. This means we will process the payment when the state accounting system is back online. In addition, the large volume of requests received during this time period may result in delays for some payments, which is due to a shortage in state appropriation (spending authority). We will process payments that did not meet the deadline or cannot be issued due to lack of appropriation after July 1. We review and process payments in the order we receive them.