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Home > Finance & Funding > Grants Administration

Submit FY20 Applications in a Timely Manner

Submit FY20 applications in a timely manner to ensure the earliest Substantially Approved Date. Grantees cannot enter into obligations prior to their established date.
 

Final Expenditure Reports Submission

Final expenditure reports (FER) can be submitted as early as July 1 if all outstanding obligations have been paid. FERs are due no later than Sept 30.
 

Contact Information

BRIAN JONES, EXECUTIVE DIRECTOR

Federal & State Grants Administration
Ohio Department of Education
Grants.Management@education.ohio.gov

Regional Contacts

Grants Management Region Map

Click on map for regional contacts. 

Mission Statement

Through the most efficient and innovative means available, the Office of Federal and State Grants Administration will assist local constituencies in establishing effective fiscal management for grants including acting as a centralized liaison between Department program functions and key educational stakeholders and providing expert technical assistance and monitoring to ensure grant fiscal provisions are met. Read full mission statement

General Information

These pre-application materials will assist you in properly setting up and managing your grant. Many grants are maintained in the Continuous Comprehensive Improvement System (CCIP). In order to access CCIP, you must have a OH|ID account. Information on OH|ID accounts and other information to get you started with successfully managing your grant are below. 

OH|ID Account Sign-up (For CCIP Access)
OH|ID Account Sign-up Help
OEDS-R (Assigning roles)
General Assurances
USAS Manual
How to obtain an IRN

Managing Your Grant

Below are guidance documents, forms and instructional videos to assist in managing your grants.

Guidance Documents and Forms
Indirect Costs
Internal Controls
Transferability/schoolwide Pool PCR Instructions
Transferability Excel Worksheet

Paper Grant Forms
Budget Grid
Final Expenditure Report (FER)
Project Cash Request (PCR)

 
Informational Videos
Video Sections

Application Submission
Budget Revisions
Contacts
Expenditure Summary by Object
Grants Management Tips
Grant Requirements
Obligation of Expenses
Period of Availability & Liquidation
Project Cash Requests
Substantially Approved Date
Tracking and Coding Expenditures
Reviews and Supporting Documentation

Grants Manual

The goal of creating the grants manual is to provide grantees with a one-stop location to find information needed to manage their grant(s). The manual contains federal, state, and department guidance in addition to important how-to information.  Instructions on how to complete a project cash request and final expenditure report can be found in the manual.

Grants Manual (Complete Version)
 
Frequently Used Grants Manual Sections

Medicaid in Schools Program

Access updates, rules and requirements as well as a list of participants for the Medicaid Schools Program

The Ohio Medicaid Schools Program