Catastrophic Cost Reimbursement

The catastrophic cost program is open March 16 - April 30, 2020 for use by traditional school districts, community schools and JVSD’s to submit reimbursement requests for costs exceeding the threshold to educate preK-12 students, including any student in Grade 23, with disabilities in Categories 2-6 during the 2018-19 school year.  For traditional school districts, in most cases the students are those who reside in and are educated by that school district.  However, if another school district or career tech center educates the student and files excess cost against the resident school district, that district may request catastrophic cost reimbursement of the excess cost filed against it if the cost exceeds the threshold.  In addition, traditional districts, which enrolled nonresident students with disabilities for whom tuition and excess cost could not be charged to the district of residence pursuant to RC 3313.64(F), may request catastrophic cost reimbursement for those students.

Changes for requesting catastrophic cost reimbursement have been made to the program and a new Catastrophic Cost Manual and detailed calculation spreadsheet have been added to the materials on this page.  Applications must use the calculation spreadsheet will include only that spreadsheet as initial support documentation.  District personnel will upload the calculation spreadsheet as a multiple line item document.  After the area coordinator reviews the information submitted, he or she will determine if any additional support documentation is needed to approve the application.

FY19 costs from all funds may be reported when requesting catastrophic cost reimbursement, whereas only costs from the General Fund may be reported for excess cost. Since the program automatically populates the regular education teacher cost, administrative cost and staff support cost as a per capita cost from the General Fund, you may override those costs with supporting documentation if some or all the costs were from funds other than the General Fund by entering specific costs for those categories.

The deadline for filing requests for catastrophic cost reimbursement is April 30, 2020.  Please submit your requests as soon as possible to give school finance area coordinators and Office of Exceptional Children staff adequate time to review and approve the applications.  Our goal is to approve applications in time for the reimbursements to be paid before the end of the FY19 fiscal year, but every application (over 14,000 statewide last year) must be individually reviewed and approved, which is a time-consuming task.

Catastrophic Aid is available as a supplemental payment to districts, joint vocational schools, and community schools for special educational students in funding categories 2-6.  This reimbursement is available to the financially responsible district or school for any child in categories 2,3,4, or 5 whose educational and related expenses exceeded $27,375, and any child in category 6 whose expenses exceeded $32,850 in the prior fiscal year.

All applications for reimbursement must be submitted through this web-based tool within the OH|ID Account.  The User Manual and spreadsheet for uploading students and their costs are below. 


Enrollment dates 07/01/2018 - 06/30/2019
Program open date 03/16/2020
Deadline to submit application 04/30/2020


Last Modified: 3/16/2020 1:24:45 PM