Potential New Child and Adult Care Food Program Sponsor

Updated January 2015
FY 2015 for the Child and Adult Care Food Program (CACFP) began October 1, 2014. Training for potential new CACFP sponsors for FY 2015 will now be completed online rather than coming to an in-person 2-day training session. The Office for Child Nutrition is currently in the final planning stages of this online training  and consequently it is not yet available. Continue to check this website for instructions for beginning and completing the CACFP application process and obtaining approval to participate. When finalized and available, the new process will include an online survey, submitting documentation for financial viability approval, completing and passing online training, completing online application and having an on-site pre-approval visit. Once available, the online training component will remain live, with no scheduled opening and closing dates, and no registration requirements for participants.


If you have questions, please contact Natasha Ewing, Administrative Professional II at 614-728-1109 or Natasha.Ewing@education.ohio.gov or Sheri Roe, Education Program Specialist at 614-466-9516 or Sheri.Roe@education.ohio.gov.


To Participate in the Child and Adult Care Food Program:

All potential new sponsors must provide documentation they are financially viable to participate in the Child and Adult Care Food Program (CACFP). Financial documents that will be requested during the application process will include at a minimum (additional information may also be requested):

  • Balance Sheet utilizing a accrual or modified accrual accounting principles;
  • Income or Financial Statement of Activities for the same time frame as the balance sheet;
  • If potential new sponsor is a non-profit agency, a copy of the last submitted 990 Form;
  • Non-profits must have an independent board of directors.

The CACFP is funded through the United States Department of Agriculture and administered by the Ohio Department of Education to provide reimbursement to sponsor organizations for serving healthy meals and snacks to children and adults enrolled in day care.

The goal of the CACFP is for sponsoring organizations to serve well-balanced meals and encourage good eating habits in all CACFP settings. Participation in the CACFP must help ensure the delivery of benefits to the neediest children or adult day-care participants in your community. The CACFP is available for eligible child-care centers, outside-school-hours programs, adult day-care centers and emergency shelters serving children. All program funds come from tax dollars, all funds musts be spent on food-related costs for the CACFP and all participating agencies must account for how these funds are used.

Who does the program serve?

  • Children through age 12 in child-care settings;
  • Children of migrant workers, through age 15, in child-care settings;
  • Functionally impaired adult participants or adults age 60 and older in a nonresidential adult day-care setting;
  • Children ages 13 to 18 in educational enrichment programs in eligible facilities (after school at-risk snack program); and
  • Children age 18 and younger residing in emergency shelters.

What kinds of meals are served?

CACFP facilities follow a meal pattern established by the USDA:


consists of a serving of fluid milk, fruit or vegetable, and a grain or bread.

Lunch and dinner:

require fluid milk, grain or bread, meat or meat alternate, and two servings of fruits or vegetables.


include two of the four components: fluid milk, fruit or vegetable, grain or bread, or meat or meat alternate.

Types of Center-based CACFP Facilities:

Many different facilities operate the Child and Adult Care Food Program, all sharing the common goal of providing nutritious meals and snacks to participants.

Child Care Centers:

Licensed or approved public or private nonprofit child-care centers, Head Start programs and some for-profit centers serving meals to children.

Outside-School-Hours Care Center:

Licensed child-care center caring for school-age children that provides meals, snacks and enrichment activities to children through the age of 12.

Youth Development Program:

Nonprofit community-based program that may or may not be licensed to care for school-age children 6-12 years of age. Program can provide meals and snacks and includes enrichment activities.

After-School, at-Risk Programs:

Centers in low-income communities provide snacks and enrichment activities to school-aged children and youth during the school year.

Emergency Shelters:

Emergency shelters provide meal service to homeless children.

Adult Day Care Centers:

Public, private nonprofit and some for-profit adult day care facilities provide structured, comprehensive services to functionally impaired, nonresidential adults.

How does CACFP work?

CACFP reimburses participating centers for serving nutritious meals according to the USDA meal patterns. The Ohio Department of Education, Office for Child Nutrition approves sponsoring organizations and independent centers to operate the program locally. The Ohio Department of Education also provides training, monitors the program, and provides guidance and assistance to assure that sponsors and centers are meeting program requirements.

Key Sponsor Responsibilities

  • Maintain program eligibility;
  • Serve meals that meeting program requirements;
  • Keep daily records of participants and number of meals served;
  • Collect household-size and income information on Income Eligibility Forms; and
  • Comply with all regulations and instructions relating to the CACFP.

CACFP is an equal opportunity provider and employer.

Last Modified: 1/20/2015 11:16:27 AM