Potential New Child and Adult Care Food Program Sponsor

Future training dates for Potential New Child and Adult Care Food Program Sponsors is forthcoming. At this time, there are no scheduled trainings for new sponsors.

When registering, be sure to list your correct email address so that our office can make contact with you.  If you are able to register through your online SAFE account for one of the 52 slots you will get an automatic email confirmation.  Please note that this will be a temporary confirmation.  Briana Smith, of our Office for Child Nutrition, will make additional email contact with each person in order to obtain more business information so that our office can determine if your agency is eligible to attend this training.  A final email confirmation containing directions and fiscal forms will be sent by Briana Smith to persons who have been put on the final registration list.

In order to sign up for trainings, you must register through the online SAFE account system.  The SAFE account is a system developed for school systems and thus you will need to know the name of school district in association to your residence.  When asked to select a group description, please click “parent/community leader”.  Prior to registration opening, it is recommended that you go online and open your SAFE account and complete your Stars Profile.

To register, you will first have to open a SAFE account and complete a STARS profile.  Click on this link for step by step directions.  Once the SAFE account and STARS profile is completed, you can then follow the directions after the slide of “Using STARS to Register for Training” to log back into your SAFE account and register for the CACFP training

Registration is limited to 1 person per agency and to the first 52 persons to register.  If training is full, continue to complete registration info to get placed on a wait list. The Office for Child Nutrition will be contacting each registrant to discuss agency eligibility for participation after which final confirmation will be sent along with directions and fiscal forms to complete and mail back or bring with you to the training. Note: Center must be in operation in order to attend training.

For those persons unable to register for April training, the next Potential New Sponsor Training will be conducted in August or September. Continue to check this website periodically for additional information.

If you have questions, please contact Natasha Ewing, Administrative Professional II at 614-728-1109 or Natasha.ewing@education.ohio.gov


To Participate in the Child and Adult Care Food Program:

All potential new sponsors must provide documentation they are financially viable to participate in the CACFP. Financial documents that will be requested during the application process will include at a minimum (additional information may also be requested):

  • Balance Sheet utilizing a accrual or modified accrual accounting principles;
  • Income or Financial Statement of Activities for the same time frame as the balance sheet;
  • If potential new sponsor is a non-profit agency, a copy of the last submitted 990 Form;
  • Non-profits must have an independent board of directors.

The CACFP is funded through the United States Department of Agriculture and administered by the Ohio Department of Education to provide reimbursement to sponsor organizations for serving healthy meals and snacks to children and adults enrolled in day care.

The goal of the CACFP is for sponsoring organizations to serve well-balanced meals and encourage good eating habits in all CACFP settings. Participation in the CACFP must help ensure the delivery of benefits to the neediest children or adult day-care participants in your community. The CACFP is available for eligible child-care centers, outside-school-hours programs, adult day-care centers and emergency shelters serving children. All program funds come from tax dollars, all funds musts be spent on food-related costs for the CACFP and all participating agencies must account for how these funds are used.

Who does the program serve?

  • Children through age 12 in child-care settings;
  • Children of migrant workers, through age 15, in child-care settings;
  • Functionally impaired adult participants or adults age 60 and older in a nonresidential adult day-care setting;
  • Children ages 13 to 18 in educational enrichment programs in eligible facilities (after school at-risk snack program); and
  • Children age 18 and younger residing in emergency shelters.

What kinds of meals are served?

CACFP facilities follow a meal pattern established by the USDA:


consists of a serving of fluid milk, fruit or vegetable, and a grain or bread.

Lunch and dinner:

require fluid milk, grain or bread, meat or meat alternate, and two servings of fruits or vegetables.


include two of the four components: fluid milk, fruit or vegetable, grain or bread, or meat or meat alternate.

Types of Center-based CACFP Facilities:

Many different facilities operate the Child and Adult Care Food Program, all sharing the common goal of providing nutritious meals and snacks to participants.

Child Care Centers:

Licensed or approved public or private nonprofit child-care centers, Head Start programs and some for-profit centers serving meals to children.

Outside-School-Hours Care Center:

Licensed child-care center caring for school-age children that provides meals, snacks and enrichment activities to children through the age of 12.

Youth Development Program:

Nonprofit community-based program that may or may not be licensed to care for school-age children 6-12 years of age. Program can provide meals and snacks and includes enrichment activities.

After-School, at-Risk Programs:

Centers in low-income communities provide snacks and enrichment activities to school-aged children and youth during the school year.

Emergency Shelters:

Emergency shelters provide meal service to homeless children.

Adult Day Care Centers:

Public, private nonprofit and some for-profit adult day care facilities provide structured, comprehensive services to functionally impaired, nonresidential adults.

How does CACFP work?

CACFP reimburses participating centers for serving nutritious meals according to the USDA meal patterns. The Ohio Department of Education, Office for Child Nutrition approves sponsoring organizations and independent centers to operate the program locally. The Ohio Department of Education also provides training, monitors the program, and provides guidance and assistance to assure that sponsors and centers are meeting program requirements.

Key Sponsor Responsibilities

  • Maintain program eligibility;
  • Serve meals that meeting program requirements;
  • Keep daily records of participants and number of meals served;
  • Collect household-size and income information on Income Eligibility Forms; and
  • Comply with all regulations and instructions relating to the CACFP.

CACFP is an equal opportunity provider and employer.

Last Modified: 6/30/2014 9:38:38 AM