Procurement with Food Service Management Companies

Per the United States Department of Agriculture (USDA) federal school meal program regulations, Local Educational Agencies (LEAs) that contract with Food Service Management Companies (FSMCs) must:

  • limit an LEAs use of nonprofit school food service account funds to costs resulting from proper procurements and contracts;
  • ensure that allowable costs paid from the nonprofit school food service account be net of all discounts, rebates, and applicable credits;
  • send to the Ohio Department of Education (ODE) all bid,  contract and contract renewal procurement documents of FSMC services in advance of document signature execution.

To assist LEAs in preparing bid and contract documents, ODE provides samples within the CRRS System. The same documents may be used for both the bid proposal and final contract. As a reminder, all bid and contract documents must be approved by ODE before publishing/distributing and signing, respectively. 

Please note, USDA has recently published policy memo SP 17-2012 Procurement Questions and Answers to Assist in the Implementation of the final rule titled Nutrition Standards in the National School Lunch and School Breakfast Programs. Please review the policy memo for further direction on conducting a bid or contract renewal process for school year 2012-2013 based on the new meal pattern changes.

Last Modified: 3/21/2018 8:41:18 AM