Parent of Current EdChoice Student FAQs

Transfers and Moving Questions

Renewal Questions

Sibling Questions

Absences

Withdrawals, Expulsions and Complaints

Other Questions


Transfers and Moving Questions

    Does my child have to stay at the private school he is currently attending on EdChoice to keep his scholarship?

    No. The EdChoice scholarship is transferable at any time during the year. If you withdraw your child from his current private school, you have 30 calendar days to get him enrolled at another participating private school before his scholarship is terminated.

    If you want to change your child’s school, it is your responsibility to get him enrolled at another participating school. The student must first be accepted at another participating private school before the scholarship will be transferred to the new school.

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    We moved two months after school started this year. Can my child keep his EdChoice scholarship?
    Yes. As long as you still live in Ohio, your child can keep receiving the scholarship for the current school year if you move. However, you will only be able to renew the scholarship for the following school year if your child would be assigned to attend an EdChoice-designated school in the new public school district.

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    I renewed my child’s scholarship at his current private school but have since decided to have him attend another school next year. What do I need to do?

    If you renewed your child’s scholarship at one school but will have him attend another school, you need to have the school that you plan for your child to attend submit a Transfer Request Form to the Ohio Department of Education so that your child can be switched over to the new school.

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    We are moving from one side of the city to the other in late June. However, we will still be living within the same public school district (e.g., Cincinnati, Toledo, Euclid, etc.). Can my child keep his scholarship for next year?
    Yes. Students who are already receiving EdChoice may live anywhere within the entire public school district and still be eligible to renew the scholarship. However, if a family moves outside of the public school district before the scholarship has been renewed, it is possible that the student will not be able to renew his scholarship. Please provide the private school with current proof of address any time that you move to a new residence.

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    At the start of the school year, we lived in the Columbus Public SD, which is where my child became eligible for the scholarship. In December though, we moved outside of the Columbus Public SD. Can my child renew his scholarship for next year?

    It depends on what public school your child would be assigned to in the new public school district. If he would be assigned to attend an EdChoice-designated school, then yes, he can renew the scholarship. However, if he would not be assigned to attend an EdChoice-designated school, then he cannot renew the scholarship.

    If you move outside of the district in the middle of the school year, your child can keep his scholarship for the rest of the current school year. However, renewal for next year would depend on what public school he would be assigned to in the new district.

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    I want to transfer my child to another private school for the rest of this school year. What do I need to do?

    First, get your child accepted and enrolled at another participating private school. Once the new school has accepted him, have them submit a Transfer Request Form to the Ohio Department of Education. To maintain the scholarship, students have 30 calendar days from withdrawing from the former school to get transferred to another participating private school.

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    We moved and have a new address. Who do I need to notify about this?
    Please notify your child’s private school when you move and provide them with current proof of address.

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    I transferred my child to another private school before the scholarship payment check arrived at the former private school. Do I still need to return to the former private school to sign the scholarship check?

    Yes. If your child attends a participating private school for any length of time on the EdChoice scholarship, then the school will be paid for that time. If you withdraw your child from the school, you are still responsible for returning to the school to sign any scholarship checks that come for your child. Failure to do so may result in you being billed for the tuition for the time your child was at the school and/or any other processes exercised by the private school for late tuition payment.

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Renewal Questions

    Is the EdChoice scholarship renewable?

    Yes, the EdChoice scholarship is renewable through 12th grade as long as the student meets the requirements for renewal:

    • Student still lives in the public school district in which he/she became eligible;
    • If student has moved to a different public school district, the student would be assigned to attend an EdChoice-designated school in the new school district;
    • Student took all required achievement assessments for their grade level (these tests will be taken in April or May); and
    • Student did not have more than 20 unexcused absences during the school year.

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    My child is currently receiving an EdChoice scholarship. Do I have to renew the scholarship for the next school year?
    Yes, you must renew your child’s scholarship each year.

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    When do I renew my child’s scholarship?

    The EdChoice scholarship should be renewed during the EdChoice application period, which is usually between February and mid-April of each year. Check the EdChoice website (http://edchoice.ohio.gov) or call your child’s private school to find out the exact dates. You should also receive a letter in January of each year from the EdChoice Scholarship Program that includes the dates of the scholarship renewal period and the EdChoice Scholarship Renewal Form.

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    What is the process for renewing my child’s scholarship?

    If you plan to have your child attend the same private school for the next school year, make sure that you complete the school’s reenrollment process. After your child has been accepted to remain at the school for next year, complete and sign the EdChoice Scholarship Renewal Form and submit it, along with proof of current address, to your child’s private school. If necessary, you will also be required to take any legal documentation regarding name changes, custody or guardianship.

    If you plan to have your child attend a different private school for the next school year, your child must first be accepted by the new private school. After your child has been accepted by the new school, you must supply that school with a completed EdChoice Scholarship Renewal Form, your child’s birth certificate, and proof of current address. After that, the new private school will be able to renew your child’s scholarship application through the online application system.

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    What are the eligibility requirements for renewing the scholarship?

    Scholarships can be renewed if the following is found to be true:

    • Student still lives in the public school district in which he/she became eligible; • If student has moved to a different public school district, the student would be assigned to attend an EdChoicedesignated school in the new school district;
    • Student took all required state achievement assessments for their grade level (these tests will be taken in April or May); and
    • Student did not have more than 20 unexcused absences during the school year.

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    Where should I send my renewal paperwork?

    All scholarship renewal paperwork should be sent or taken to the private school you plan for your child to attend next year.

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    Does renewing the scholarship automatically mean that my child is reenrolled at the private school?

    No, it does not. It is your responsibility to make sure that you do whatever is needed to reenroll your child at the private school. The private school cannot submit a renewal application for your child until he has been reenrolled for the next school year.

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    Is the deadline to apply for the scholarship the same as the deadline to renew the scholarship?

    Yes. Both renewal students and new applicants have the same deadline, which is usually in a specified date in mid-April of each year. The scholarship application/renewal period is usually from February through mid-April each year. Check the EdChoice website (http://edchoice.ohio.gov) for the exact dates of the scholarship application/renewal period.

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    My child is currently in the last grade level of his current school. Will his scholarship follow him to his next school next year?

    Yes, the scholarship can follow your child to his new school if you complete the renewal process correctly. If your child is currently in the last grade level at his/her private school (for example, an 8th-grader at a school that only serves grades K-8), you should begin to look for another school for the upcoming school year immediately. Although your child is an EdChoice student, this does not mean that your child will be enrolled automatically at another participating private school. It is your responsibility to get your child enrolled into another participating private school.

    To find a new school, check the list of participating private schools.

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Sibling Questions

    I have another child who will be eligible for an EdChoice scholarship next year. Does she get any priority since my other child is already in the program?
    No. There is no sibling priority with the EdChoice Scholarship Program. Each student is considered individually, not as part of a family. Although some private schools accept students based on sibling priority, this does not have anything to do with whether or not the student will receive an EdChoice scholarship.

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    Are my other children automatically eligible for the scholarship since I already have a child in the program?
    No. The eligibility of your other children depends on whether they are currently attending an EdChoice-designated school or would be assigned to an EdChoice-designated school for the next school year. The list of EdChoice- designated schools is updated each year, which affects whether or not your other children are eligible for the scholarship.

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    I have five other children who will be eligible for the scholarship next year. Can I put in applications for all of them?
    Yes. There is no limit to the number of children per family that can apply for an EdChoice scholarship. However, you must submit a separate EdChoice scholarship request or renewal form for each student.

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    I have three children who are currently receiving EdChoice scholarships. Do they all have to attend the same private school?
    No. Children of the same family can attend different private schools if the parent prefers.

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Absences

    My child was absent from school yesterday due to illness. Do I need to do anything?

    Absence due to illness may be excused if an appropriate note is provided. EdChoice’s absence policy regarding illness is the following:

    • If a student is absent from school due to illness for 3 days or fewer, the parent needs to provide the school with a written parent note that includes the days the student was absent and the reason(s) why.
    • If a student is absent from school due to illness for more than 3 consecutive days, then parent needs to provide the school with a written doctor’s note that includes the days the student was absent and the reason(s) why.

    If your child is absent from school due to illness, it is considered an unexcused absence if you do not provide the school with either a written note from you or from your child’s doctor (depending on the number of days student is absent). Students with more than 20 unexcused absences during the school year WILL NOT be able to renew their scholarships.

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    My car broke down. Therefore, I was unable to take my child to school yesterday. Is this an excused absence?
    No. Transportation issues ARE NOT excused absences. If the private school is in session and you are unable to get your child to school due to transportation problems (e.g., car breaks down, you miss the bus, etc.), then that is an unexcused absence.

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    The weather is really bad today, so I’m not going to make my child go to school. The school is in session though. Is this an excused absence?
    No. On bad weather days, always call the school to find out if it is open or not. If it is open, then students should be in attendance. Bad weather is not an excused absence. However, parents should exercise good judgment in determining whether or not to send their child to school in bad weather.

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    What types of absences can be excused?

    Please refer to the EdChoice Absence Policy to determine which absences may be excused with proper documentation.

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    How many absences can students have and still be able to renew their scholarship?
    To renew the EdChoice scholarship each year, students cannot have more than 20 unexcused absences per school year. There is no limit on the number of excused absences that a student can have to maintain the scholarship. However, excessive absences, whether excused or unexcused, are likely to affect the student’s enrollment and progression at the private school. Parents should be aware of the private school’s attendance policy.

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    My child missed a week of school because we went on vacation. I took a note to the school. Are these excused absences?

    No, they are not excused absences. Providing a note does not mean that the absence is excused. It depends on what type of absence it is as to whether or not it can be excused. Please refer to the EdChoice Absence Policy to determine which absences can be excused.

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Withdrawals, Expulsions and Complaints

    My child was expelled from his current private school. Will he lose his scholarship?
    No. Expelled students have 30 calendar days from their last date at the school to be accepted and enrolled in another participating private school before the scholarship would be terminated.

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    I’m planning to withdraw my child from his current private school in a few days. Will he be able to keep his scholarship?

    It depends on where he will be attending school. If the student returns to a public school or a community school, then he will lose his scholarship. If the student goes to another participating private school, then he will be able to keep his scholarship as long as he gets enrolled at the new school no more than 30 calendar days after leaving the first school and the new school submits a Transfer Request Form to the Ohio Department of Education.

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    I was not satisfied with my child’s current private school and decided to pull him out. Do I still have to sign the scholarship checks at that school?
    Yes. Regardless of your level of satisfaction with your child’s private school, it is still owed tuition for the time that your child attended and you are responsible for signing any remaining scholarship payment checks that arrive there. Failure to do so may result in you being billed for the tuition due and/or any other processes in place at the private school for late tuition payment.

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    I want to complain about something at my child’s private school. What do I need to do?
    First, speak with the school’s principal. If the issue does not get resolved at that point, then speak with the superintendent or a higher administrator at the school. After that, your next option would be to contact the school’s accrediting organization or governing board. If none of these channels work, you can then call the Ohio Department of Education.

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    I am not satisfied with the private school my child is currently attending through EdChoice. Can I transfer him to another school?

    Yes, you can transfer your child to another participating private school at any point during the year. Your child must first be accepted by the new school and then the new school needs to submit a Transfer Request Form to the Ohio Department of Education so that your child can be transferred to the new school. To maintain the scholarship, the student must be enrolled in and attending another participating private school no more than 30 calendar days after withdrawing from his former school.

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Other Questions

    The private school my child is attending does not have many of the services my child received in public school (e.g., transportation, free lunch, special education, etc.). Aren’t they required to provide these services?

    No. You need to contact your public school district to see if your child is eligible for transportation services. Some private schools do not provide free lunch, special education, or other services. It is your responsibility to 1) find a private school that provides the services that your child needs, and 2) inform the private school of any special circumstances regarding your child so that the school will know whether or not it can meet the needs of your child.

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    My sixth grader was absent during one of the days on which the Ohio Achievement Assessments were being given at the private school. Will he be able to renew his scholarship?
    No. Students in grades 3-8 are required to take all parts of the Ohio Achievement Assessments given for their grade level. Tenth grade students are required to take all parts of the Ohio Graduation Tests. Schools should have makeup dates available during the testing period for students who miss taking the assessments the first time they are given. Unless the student was absent due to a severe illness or medical condition that can be documented and verified by a doctor, the student will not be able to renew his scholarship.

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    My child is being held back into the same grade level next year. Can he still renew his scholarship?
    Yes. Students who are being held back a grade level can keep their scholarships as long as they meet all of the requirements for renewal.

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    My child received low scores on his Ohio Achievement Assessments this year. Can he still renew his scholarship?
    Yes. There is no particular score that EdChoice students are required to get on the achievement assessments; they are just required to take them each year.

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    The public school that made my child eligible for EdChoice three years ago is no longer on the list of eligible schools. Will my child now lose his scholarship?
    No. Once a student is receiving the EdChoice scholarship, the public school that made him eligible in the first place is no longer a factor and does not affect his eligibility anymore. As long as the student meets all of the scholarship renewal requirements each year, he will be able to renew his scholarship through the 12th grade.

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    My child was erroneously awarded a scholarship. Can it be taken away?
    Yes. Program regulations specify that if it is determined that a student is awarded a scholarship based on incorrect or false information, the scholarship can be terminated immediately.

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Last Modified: 11/14/2013 9:31:16 AM