Forms and Program Information for Traditional Public Schools

This page contains miscellaneous guidelines, forms, training courses and data tools to assist traditional public school administrators (predominately treasurers) with the performance of their daily duties and with finance-related reporting.

Administrative Cost Reimbursement Program

Annual reimbursement is provided to each chartered nonpublic school for the actual mandated service administrative and clerical costs incurred during the preceding school year.

Calamity Day Waiver

Calamity Days - Makeup Plans

Catastrophic Costs

Catastrophic Aid is available as a supplemental payment to districts, joint vocational schools, and community schools for special educational students in funding categories two through six. This reimbursement is available to the financially responsible district or school for any child in categories two, three, four or five whose educational and related expenses exceeded $27,375, and any child in category six whose expenses exceeded $32,850 in the prior fiscal year.

The Catastrophic Cost web-based application system will be closing at midnight on May 29th.

All applications for reimbursement must be submitted through this web-based tool.  The User Manual and spreadsheet for uploading students and their costs are below.  District-wide per capita costs for regular teacher salary and benefits, staff support, and administration will automatically appear on the student application once uploaded.  Districts can edit these costs and provide supporting documentation if an alternative amount should be used for any of these three cost items.

Count Week Waiver

Excess Costs

Pursuant to Revised Code 3323.14, when a school district educates a special needs student who is not a resident of the district, that district may charge the district of residence “excess costs”.  Excess costs are defined as the cost to educate the student minus the amount of State and local funds received for educating the student.  Districts incurring excess costs may seek reimbursement after the end of the fiscal year by filing an excess costs application and providing supporting documentation.  The Ohio Department of Education will certify the amount of state and local funds received, calculate the excess cost amount, then transfer that amount from the district of residence to the educating district.

The new web-based excess cost reimbursement application system is now available to all traditional public school districts, joint vocational school districts, and county boards of developmental disabilities.  All applications for excess costs reimbursement must be submitted by the educating district and approved by the resident district through this system.  The paper form SF-6 will no longer be accepted.  To access the new system login to your SAFE account and select "School Finance", then select "Excess Costs".  Links to the User Manual and Student Upload spreadsheet are below.  If you cannot find what you need in the User Manual and need assistance, contact your school  finance area coordinator.

School Aged

Non School AGED (MRDD, JVS, Pre K)

Mobile Units Funds

Funds are available for the repair and/or relocation or replacement of Auxiliary Service mobile units upon demonstration of need and approval from the Department of Education.

Open Enrollment

Open Enrollment allows a student to attend school tuition free in a district other than the district where his or her parents reside. State dollars follow the student as directed by the EMIS data submitted during the first week of October.


Tuition is an amount of money paid to a school district to offset the district’s cost of educating a student who is a legal resident of another school district. Tuition substitutes for the local tax dollars received by a school district to educate students who reside in that district.  The tuition amount for each school district is set annually by the Ohio Department of Education and is paid by the parents or the school district where the parents reside.

Last Modified: 12/18/2015 8:12:37 AM