Forms and Program Information for Traditional Public Schools

This page contains miscellaneous guidelines, forms, training courses and data tools to assist traditional public school administrators (predominately treasurers) with the performance of their daily duties and with finance-related reporting.


Calamity Day Waiver

Calamity Days - Makeup Plans

Catastrophic Costs

Count Week Waiver

Economically Disadvantaged

The Economincally Disadvantaged Entity: Self-Reporty Survey can be found in the Compliance System.  This survey must be completed by October 31, 2017.

Economically Disadvantaged Instructions

As required by Ohio law, ORC 3317.25, at the end of each fiscal year, each city, local, exempted village, or joint vocational school district, community school and STEM school shall submit a report to the Department of Education describing the initiative or initiatives on which the district's or school's economically disadvantaged funds were spent during that fiscal year. If you need further guidance on the economically disadvantage student spending categories, please click here.

Excess Costs

Pursuant to Revised Code 3323.14, when a school district educates a special needs student who is not a resident of the district, that district may charge the district of residence “excess costs”.  Excess costs are defined as the cost to educate the student minus the amount of State and local funds received for educating the student.  Districts incurring excess costs may seek reimbursement after the end of the fiscal year by filing an excess costs application and providing supporting documentation.  The Ohio Department of Education will certify the amount of state and local funds received, calculate the excess cost amount, then transfer that amount from the district of residence to the educating district.

The new web-based excess cost reimbursement application system is now available to all traditional public school districts, joint vocational school districts, and county boards of developmental disabilities.  All applications for excess costs reimbursement must be submitted by the educating district and approved by the resident district through this system.  The paper form SF-6 will no longer be accepted.  To access the new system login to your SAFE account and select "School Finance", then select "Excess Costs".  Links to the User Manual and Student Upload spreadsheet are below.  If you cannot find what you need in the User Manual and need assistance, contact your school  finance area coordinator.

School Aged

Non School AGED (MRDD, JVS, Pre K)

Mobile Units Funds

Funds are available for the repair and/or relocation or replacement of Auxiliary Service mobile units upon demonstration of need and approval from the Department of Education.

Open Enrollment

Open Enrollment allows a student to attend school tuition free in a district other than the district where his or her parents reside. State dollars follow the student as directed by the EMIS data submitted during the first week of October.


Tuition is an amount of money paid to a school district to offset the district’s cost of educating a student who is a legal resident of another school district. Tuition substitutes for the local tax dollars received by a school district to educate students who reside in that district.  The tuition amount for each school district is set annually by the Ohio Department of Education and is paid by the parents or the school district where the parents reside.

The new web-based tuition application system is now available. You must complete all SF-14 and SF-14H applications through this system. To access the new system, log in to ODDEX and select "Tuition" from the program list.   If you need additional assistance, contact your school finance area coordinator. 

Tuition Manual
ODDEX Tuition Information and Guidance

timeline for online tuition applications
Period 1: Student enrollment from July 1, 2016 – Dec. 31, 2016
     Initial Data Load: March 20 – April 28, 2017
     Review and Flag Resolution Period: May 1 – May 31, 2017

Period 2: Student enrollment from Jan. 1 – June 30, 2017
     Initial Data Load: May 1 – July 15, 2017
     Review and Flag Resolution Period: Aug. 1 – 31, 2017

Cover Letter
Sample Contract
Instructions and Form

district of residence change (DRC)

DRC Form

Last Modified: 9/5/2017 11:05:50 AM