Forms and Program Information for Traditional Public Schools
This page contains miscellaneous guidelines, forms, training courses and data tools to assist traditional public school administrators (predominately treasurers) with the performance of their daily duties and with finance-related reporting.
Calamity Day Waiver
Calamity Days - Makeup Plans
Count Week Waiver
The Economically Disadvantaged Entity: Self-Report Survey can be found in the Compliance System. This survey must be completed by October 31, 2017.
Economically Disadvantaged Instructions
As required by Ohio law, ORC 3317.25, at the end of each fiscal year, each city, local, exempted village, or joint vocational school district, community school and STEM school shall submit a report to the Department of Education describing the initiative or initiatives on which the district's or school's economically disadvantaged funds were spent during that fiscal year. If you need further guidance on the economically disadvantage student spending categories, please click here.
Pursuant to Revised Code 3323.14, when a school district educates a special needs student who is not a resident of the district, that district may charge the district of residence “excess costs”. Excess costs are defined as the cost to educate the student minus the amount of State and local funds received for educating the student. Districts incurring excess costs may seek reimbursement after the end of the fiscal year by filing an excess costs application and providing supporting documentation. The Ohio Department of Education will certify the amount of state and local funds received, calculate the excess cost amount, then transfer that amount from the district of residence to the educating district.
The new web-based excess cost reimbursement application system is now available to all traditional public school districts, joint vocational school districts, and county boards of developmental disabilities. All applications for excess costs reimbursement must be submitted by the educating district and approved by the resident district through this system. The paper form SF-6 will no longer be accepted. To access the new system login to your SAFE account and select "School Finance", then select "Excess Costs". Links to the User Manual and Student Upload spreadsheet are below. If you cannot find what you need in the User Manual and need assistance, contact your school finance area coordinator.
Non School AGED (MRDD, JVS, Pre K)
Mobile Units Funds
Funds are available for the repair and/or relocation or replacement of Auxiliary Service mobile units upon demonstration of need and approval from the Department of Education.
Open Enrollment allows a student to attend school tuition free in a district other than the district where his or her parents reside. State dollars follow the student as directed by the EMIS data submitted during the first week of October.
Tuition is an amount of money paid to a school district to offset the district’s cost of educating a student who is a legal resident of another school district. Tuition substitutes for the local tax dollars received by a school district to educate students who reside in that district. The tuition amount for each school district is set annually by the Ohio Department of Education and is paid by the parents or the school district where the parents reside.
The new web-based tuition application system is now available. You must complete all SF-14 and SF-14H applications through this system. To access the new system, log in to ODDEX
and select "Tuition" from the program list. If you need additional assistance, contact your school finance area coordinator.
The SF-14PD is under revision. Do not submit the form used for the 2016-17 school year. Please read the filing information below. Contact your area coordinator for assistance.
ODDEX Tuition Information and Guidance
Division (C)(4) of Section 3313.64 of the Revised Code provides for the total cost of educating children to which Division (C)(4) applies to be paid to the educating district on a per diem basis. Recent changes to Division (C)(4), effective September 30, 2017, permit school districts to receive payment for the cost of educating students both with and without disabilities. Children to whom Division (C)(4) applies (1) reside in a home (as defined in Division (A)(4) of Section 3313.64 of the Revised Code) that is not
a foster home, not
a home maintained by the department of youth services and not
a detention facility established under section 2151.41 of the Revised Code or a juvenile facility established under section 2151.65 of the Revised Code; (2) receive educational services at the home in they reside pursuant to a contract
between the home and school district providing those services.
If a district chooses to file School Finance Form 14PD for students with disabilities pursuant to Division (C)(4), the district shall not file to receive tuition payments for those students through ODDEX and shall not file to receive excess cost payments for those students. Likewise, districts filing School Finance 14PD for students without disabilities shall not file to receive tuition payments through ODDEX. Districts choosing to file the SF-14PD must access the tuition program in ODDEX and select the flag “Not Claiming Tuition” for all these students to prevent receiving both tuition and per diem (SF-14PD) payments.
Districts must continue to file the SF-14PD twice annually for the reporting periods of July 1 through Dec. 31 and Jan. 1 through June 30. The Department will post the revised form and instructions on its website before December 31, 2017, and districts will receive an email notification when that occurs.
district of residence change (DRC)
Last Modified: 10/12/2017 3:15:23 PM