Educator Evaluation Systems

Educator Evaluation Systems

A Guide for Restart


During the coronavirus-related (COVID-19) ordered school-building closure, the focus was on completing educator evaluations as evaluation data still was being collected for many teachers, administrators and school counselors. Moving to remote learning and supporting students in this setting impacted decisions around completion of 2019-2020 educator evaluations. Now, as districts begin to plan for reopening, the information on this webpage is intended to help educators plan for 2020-2021 evaluations and implementation of the Ohio Teacher Evaluation System (OTES) 2.0.

The temporary changes in House Bill 197 and House Bill 164 of the 133rd General Assembly impact teacher and principal evaluations. These changes, made in the context of the COVID-19 state of emergency, grant districts flexibility around educator evaluations for the 2020-2021 school year. A frequently asked questions section has been added here.  
 

Updating Local Evaluation Policies for the OTES 2.0

The Ohio Department of Education is providing flexibility in accordance with recently passed legislation regarding the deadline for the revision of district board of education policies to conform to the OTES 2.0. Current law requires the board of education of each school district to update the teacher evaluation policy to conform to the OTES 2.0 Framework by July 1, 2020. To allow adequate time for consultation with teachers when updating these policies, the date for district board policy adoption has been extended to Sept. 1, 2020.
 

Implementing OTES 2.0

Districts required to implement the OTES 2.0 (Ohio Revised Code 3319.111) have the discretion to determine their readiness to implement in the 2020-2021 school year or delay for one year until 2021-2022. It is recommended this decision be made in collaboration with teachers.
 

Educator Evaluations for the 2020-2021 School Year

A school district board of education may not use Value-Added, high-quality student data or any other student academic growth data to measure student learning attributable to a teacher or principal while conducting evaluations. Rather, a district board may use only the other factors and components that do not pertain to student learning attributable to the educator. However, a district board may consider as part of the educator evaluation how a teacher or principal collects, analyzes and uses student data, including student academic growth data, to adapt instruction to meet individual student needs or improve practice.
 
For questions or concerns, please contact the Ohio Department of Education’s Office of Educator Effectiveness by phone at (614) 387-0416 or email to evaluation@education.ohio.gov.
 

 


Reset and Restart Educator Evaluation Systems FAQs 

The following frequently asked questions apply to all educators regarding evaluations for the 2020-2021 school year. When the term educator is used, it is intended to include teachers, counselors and administrators. This document should be considered informational only and should not be construed as supplanting existing collective bargaining agreement language, Ohio Revised Code, or House Bill 197 and House Bill 164 of the 133rd General Assembly. 


2020-2021 Educator Evaluations

1. If a district elected not to complete an educator’s evaluation for the 2019-2020 school year due to the COVID-19 health crisis, what happens to the educator’s rating and evaluation cycle in 2020-2021?
If a district chose to use the COVID-19 exemption for 2019-2020 incomplete evaluations, those educators maintain the rating and evaluation cycle that were in place at the start of the 2019-2020 school year when school begins in the fall of 2020. For example, an accomplished teacher in year two of a less frequent evaluation cycle during 2019-2020 would again be accomplished in year two of a less frequent evaluation cycle in the fall of 2020 IF the COVID-19 exemption was used to close the evaluation. 

2. If a district did not complete 2019-2020 evaluations and used the COVID-19 exemption, what happens to the evaluation evidence that was collected?
It is important to remember the purpose of the evaluation process is to foster educator professional growth. The evidence collected during the 2019-2020 evaluation process was not used for evaluation purposes if evaluations were exempt due to the COVID-19 option. However, the evidence collected from observations and professional conversations should be used for teacher self-reflection and can provide direction for Professional Growth Plans or Improvement Plans created for the 2020-2021 school year.

3. How will a teacher’s 2020-2021 evaluation cycle and rating be affected if a teacher’s 2019-2020 evaluation was completed without student growth measures?
House Bill 164 allowed an evaluation of a teacher on a less frequent cycle to be completed without a student growth measure. If a district board chose to complete an evaluation for a teacher without student growth measures, the board may continue to evaluate that teacher on the less frequent evaluation cycle. The teacher will remain at the same point in the teacher’s evaluation cycle and will retain the same evaluation rating for the 2020-2021 school year as for the 2019-2020 school year. For example, an accomplished teacher in year two of a less frequent evaluation cycle during 2019-2020 would again be accomplished in year two of a less frequent evaluation cycle in the fall of 2020 even if the evaluation is completed without student growth measures. 

4. Will student growth measures be required components in 2020-2021 educator evaluations?
No. A school district board of education may not use Value-Added, high-quality student data or any other student academic growth data to measure student learning attributable to a teacher or principal while conducting evaluations. Rather, a district board may use only the other factors and components that do not pertain to student learning attributable to the educator. However, a district board may consider as part of the educator evaluation how a teacher or principal collects, analyzes and uses student data, including student academic growth data, to adapt instruction to meet individual student needs or improve practice.
 
5. How do evaluators ensure they do not include student academic growth data to measure student learning attributable to a teacher or principal?
To ensure student academic growth data is not used to measure student learning attributable to a teacher or principal, evaluators should do one of the following as applicable: 
  • Use only the teacher and principal performance evaluation rubrics for the Ohio Principal Evaluation System (OPES) and OTES 1.0. 
  • Not include the “Evidence of Student Learning” component on the teacher performance evaluation rubric for OTES 2.0.
 
6. How do House Bill 197 and House Bill 164 impact teacher evaluation cycles in 2020-2021?
Flexibility granted by temporary state law may impact some teachers’ evaluation cycles. Please see the COVID-19 Impact on OTES 1.0 Cycles or the COVID-19 Impact on OTES 2.0 Cycles for further information.
 

OTES 2.0

7. When must districts implement OTES 2.0?
Districts required to implement the OTES 2.0 in the 2020-2021 school year now have the discretion to determine their readiness to implement in the 2020-2021 school year or delay for one year until 2021-2022. It is recommended this decision be made in collaboration with teachers and their bargaining organizations.
 
 
8. When a district transitions to OTES 2.0, will all teachers move to a full evaluation cycle the first year of implementation?
No. Transitioning to OTES 2.0 will not require all teachers to be fully evaluated the first year. Teachers generally will move ahead as expected in their evaluation cycles. However, flexibility granted by the temporary state law may impact a teacher’s evaluation cycle. See COVID-19 Impact on OTES 2.0 Cycles for further information.
 
9. Can an individual who possesses a current OTES 1.0 credential evaluate teachers if the district moves to the OTES 2.0?
No. Evaluators must be credentialed under the OTES (1.0 or 2.0) that is being implemented by the district.
 
10. How is evaluator credential training for the OTES being delivered in light of the current COVID-19 public health crisis?
Ohio’s educational service centers have been trained and stand ready to deliver the OTES credential trainings. OTES 1.0 credential training is available in STARS. To register for OTES 2.0 credential trainings, please contact the local educational service center. Both 1.0 and 2.0 trainings are being offered remotely for the current time. Face-to-face trainings will be scheduled and led by educational service centers as soon as it is deemed safe to do so. Please contact a regional educational service center for additional information.
 

Last Modified: 7/16/2020 3:35:48 PM