Forms and Program Information for Traditional Public Schools
This page contains miscellaneous guidelines, forms, training courses and data tools to assist traditional public school administrators (predominately treasurers) with the performance of their daily duties and with finance-related reporting.
Administrative Cost Reimbursement Program
Annual reimbursement is provided to each chartered nonpublic school for the actual mandated service administrative and clerical costs incurred during the preceding school year.
The Auxiliary Services Program is authorized under 3317.06 and 3317.024 of the Ohio Revised Code. Payments are made on a per pupil basis to the public school district where the non-public school is located. The public school district, upon requests from the non-public school, provides 1) textbooks, 2) diagnostic, therapeutic, and remedial personnel services, and 3) educational equipment to the non-public school students.
Calamity Day Waiver
Calamity Days - Makeup Plans
Catastrophic Aid is a supplemental payment to districts, joint vocational schools, and community schools for special educational students in categories two through six. This reimbursement is available to the financially responsible district for any child in category two, three, four or five whose educational and related expenses exceed $27,375, and any child in category six whose expenses exceed $32,850.
The Catastrophic Cost web-based application system is currently closed. The system is expected to open in January of 2015 for applications for reimbursement of FY2014 expenses. All applications for reimbursement must be submitted through this web-based tool. School treasurers will be contact by their Area Coordinator when the application system is open.
Count Week Waiver
Pursuant to Revised Code 3323.14, when a school district educates a special needs student who is not a resident of the district, that district may charge the district of residence “excess costs”. Excess costs are defined as the cost to educate the student minus the amount of State and local funds received for educating the student. Districts incurring excess costs may seek reimbursement after the end of the fiscal year by filing an “SF-6” application and providing supporting documentation. The Ohio Department of Education will certify the amount of state and local funds received, calculate the excess cost amount, then transfer that amount from the district of residence to the educating district.
The new web-based excess cost reimbursement application system is now available to all traditional public school districts. All applications for excess costs reimbursement must be submitted by the educating district and approved by the resident district through this system. The paper form SF-6 will no longer be accepted. To access the new system login to your SAFE account and select "School Finance", then select "Excess Costs". Links to the User Manual and Student Upload spreadsheet are below. In early January, the system will be opened for joint vocational school districts and county boards of developmental disabilities, as well as expanded for use to file preschool tuition. If you cannot find what you need in the User Manual and need assistance, contact your school finance area coordinator.
Mobile Units Funds
Funds are available for the repair and/or relocation or replacement of Auxiliary Service mobile units upon demonstration of need and approval from the Department of Education.
Open Enrollment allows a student to attend school tuition free in a district other than the district where his or her parents reside. State dollars follow the student as directed by the EMIS data submitted during the first week of October.
Post-Secondary Enrollment Options Program A program established to permit high school students in grades nine through twelve to earn college and high school graduation credit through the successful completion of college courses. Please refer to the Post Secondary Enrollment Option Program page for additional details and the Forms and Program Information page for additional documentation.
Tuition is an amount of money paid to a school district to offset the district’s cost of educating a student who is a legal resident of another school district. Tuition substitutes for the local tax dollars received by a school district to educate students who reside in that district. The tuition amount for each school district is set annually by the Ohio Department of Education and is paid by the parents or the school district where the parents reside.
Last Modified: 12/18/2014 11:04:07 AM