Expenditures Information

For information related to:

  • Project Cash Requests (PCR) -

    A Project Cash Request (PCR) is a form submitted by the grantee to request grant funds for allowable expenses.  The PCR reports total cash basis expenditures that have been paid between the grants substantially approved date and the fiscal information as of date.  Expenses are reported by object and amounts must coincide with the entities financial records.  The reported cash basis expenditure amounts are linked to the most current approved budget and grantees are only permitted to report up to 110% of the approved budget amounts in each object.  The cash on hand or negative balance is calculated by totaling the expenditures paid-to-date and subtracting cash received to-date.   Advances may be requested to meet immediate cash needs and must be liquidated in accordance with cash management guidelines.  The PCR form is submitted electronically via the Comprehensive Continuous Improvement Plan (CCIP) or for paper applications, the PCR is submitted to the fiscal management mailbox at fiscal.management@education.ohio.gov

  • Final Expenditure Reports (FER) -

    A Final Expenditure Report (FER) is a form submitted by the grantee to demonstrate how grant funds were expended during the grants period of availability (substantially approved date through grant end date).  The substantially approved date is July 1st or the date the grantee submits the application to the Department in substantially approvable form, whichever occurs later.  The grant end date, for most awards, is June 30th.  Allowable expenses that were obligated during the grants period of availability and paid before or during the liquidation period (July 1st – September 30th) should be reported on the FER.  Expenses are reported by object and amounts and must coincide with the entities financial records.  The reported cash basis expenditure amounts are linked to the most current approved budget and grantees are only permitted to report up to 110% of the approved budget amounts in each object.  The FER form is required to be submitted in accordance with state and federal guidelines.  Failure to submit the FER will result in a hold being placed on current year funding until the FER is submitted.  The FER form is submitted electronically via the Comprehensive Continuous Improvement Plan (CCIP) or for paper applications, the FER is submitted to the fiscal management mailbox at fiscal.management@education.ohio.gov

Please refer to Grants Management for more information on Project Cash Requests and Final Expenditure Reports.

Last Modified: 6/4/2015 10:37:13 AM