EMIS began sending out December Child Count (DCC) Reports this week.
These counts are the basis for Ohio’s amount of federal funding. Last year
several LEAs did not review their December counts and were surprised
when their allocations were affected. Please work with your EMIS
coordinator to check the counts for accuracy. If there appear to be
problems with the counts, your EMIS coordinator should contact the ITC.
Please be aware that deadlines for special education data reports to the
federal government do not always coincide with EMIS reporting periods.
Even if ODE’s closing dates for the EMIS fall reporting period would be
delayed, the federal reporting deadlines are firm. ODE is required to
provide counts to the federal government based on the data as it exists in
EMIS the third week in January.
While you are checking the data that contributes to the December count, it
would be a good time to make sure that for every student with a special
education category and an IEP, an ETR has been reported within the past
three years. An additional useful check would be that for every student with
an ETR reported this year, the consent and referral dates have also been
Comment on the draft Operating Standards for
Children with Disabilities until January 18, 2012
At this time, the Ohio Department of Education is reviewing the Operating
Standards for Ohio Educational Agencies Serving Children with Disabilities
and collecting public comments and feedback. The feedback of the disability
community stakeholders is an important part of this process. Feedback and
comments may be entered on the first draft until January 18, 2012. This is
the first round of comment and there will be additional
opportunities throughout the next few months.
Please review the drafts on the ODE website and use the online form to
submit comments here.
Eye exam data collection due by end of school year
ODE is required by state law (SB 316) to collect and report data about
comprehensive vision exams for students with IEPs. The information must
be reported by the end of the school year, beginning in 2012-2013.
Superintendents are encouraged to keep accurate data by maintaining a
record of eye exams throughout the school year.
Although the data collection mechanism to fulfill the reporting requirement
has not yet been identified, the Office for Exceptional Children has created
an optional data collection tool that districts may want to use to begin
collecting and maintaining this information now, rather than waiting until
the end of the year.
Required AASCD test administrator training begins
The new Alternate Assessment for Students with Significant Cognitive
Disabilities (AASCD) will be administered Feb. 25 – March 29, 2013 and will
require training for test administrators before the testing period. The
training sessions will be conducted by the State Support Teams (SSTs).
Training dates and locations are in STARS.
Ohio Awarded SPDG Grant
It is with great enthusiasm that the Office for Exceptional Children (OEC)
announces that Ohio has been awarded the State Personnel Development
Grant (SPDG) for 2012 through 2017. The newly awarded grant will enable
OEC to continue the Ohio Improvement Process (OIP) process as developed
in the current SPDG and enhance the development and expansion of the
teacher-based team (TBT) component. We are excited about the parent-
professional partnership component of the SPDG project that will focus on
developing shared understanding and respect and meaningfully involving
and learning from parents in the design of integrated services as part of the
OIP. The project addresses all disability conditions, K through 12th grade,
and will involve partner districts in providing feedback on the expansion
and refinement of statewide professional development/technical assistance
(PD/TA) that is applicable to all districts. This project will expand
development of a replicable five-step TBT process in 16 districts per cohort
(one district per each SST region or four districts per quadrant of the state)
for each of the initial three years of the grant. Aligned and district-wide use
of the TBT five-step process will be achieved through a combination of
centralized and quadrant-level face-to-face PD/TA for District Leadership
Teams (DLTs), Building Leadership Teams (BLTs) and principals; intensive
follow-along process coaching with opportunities for feedback and
correction; and development of TBT members as peer coaches to build the
capacity of teams to continue to learn.
To learn more about the SPDG Grant, visit the SPDG webpage on the ODE
License Renewal for Ohio Speech-Language
Pathologists and Audiologists
The license to practice speech-language pathology or audiology in Ohio for
all speech-language pathologists and audiologists will expire on December
31, 2012, and must be renewed prior to that date. (Please see Ohio
Revised code section 4753.09; Ohio Administrative Code rules 4753-3-10
and 4753-5-01). Renewal notices were sent to all current license holders in
August of 2012.
In order to provide services in the public schools, including community
schools, a speech-language pathologist and/or audiologist must also hold a
current license issued by the Ohio Board of Speech-Language Pathology
and Audiology in addition to the ODE Pupil Services Licensure.
If this license is not renewed:
1. The local education agency (LEA) will be out of compliance with
special education laws if the speech-language pathologist or
audiologist provides services to children on an expired license. The
Ohio Administrative Code requires that related services personnel,
including speech-language pathologists and audiologists, have a
current state-approved license (see OAC 3301-51-09(H)(2)) when
providing services to students. The LEA could be liable for
2. In order to receive reimbursement for Medicaid, the services must
be provided by service providers with a current license. In an audit,
Medicaid checks licensure status of service providers, including
gaps in licensure.
3. Penalties for late renewal are substantial. The fee for late renewal is
$150 in addition to the $120 renewal fee. Furthermore, all late
renewal applications will be audited for compliance with continuing
If you have any questions please contact Bernadette Laughlin at
Bernadette.Laughlin@education.ohio.gov or (614) 752-7406.