Additional Information on State Testing During the Ordered School-Building Closure
This page was originally produced 4/2/20;
5/19/20 updates below in gray boxes.
Ohio's ordered school-building closure and subsequent emergency legislation addressing the coronavirus pandemic-related issues (House Bill 197 of the 133rd General Assembly) have substantial impacts on state testing for the remainder of the 2019-20 school year. During this time of crisis, Ohio’s schools and educators should be focused on addressing the health and safety needs of their students while making a good faith effort, within available capabilities, to support continued learning outside of school.
The U.S. Department of Education has provided states the ability to seek one-year waivers from the Every Student Succeeds Act's testing and accountability requirements. The Ohio General Assembly subsequently passed emergency legislation canceling the spring administration of Ohio's State Tests. This includes Ohio's State Tests, end-of-course exams, the Alternate Assessment for Students with Significant Cognitive Disabilities and the Ohio English Language Proficiency Assessment.1
Accordingly, the Ohio Department of Education sought and received a federal waiver for the 2019-2020 school year.
This document provides information regarding testing requirements for Ohio's State Tests, the ACT and SAT, Ohio Graduation Tests, WorkKeys, Advanced Placement (AP) and International Baccalaureate (IB) tests, Northwest Evaluation Association (NWEA) Measures of Academic Progress for dropout prevention and recovery schools, preschool assessments and requirements for chartered nonpublic schools and home-school students.
Many questions still exist regarding the status and details for next year (the 2020-2021 school year). The Ohio Department of Education will provide updates as they become available and as we achieve a better understanding of the future impact of the current crisis.
2019-2020 Testing Windows
The emergency state legislation and subsequent federal waiver allows Ohio to waive most state testing requirements for the 2019-2020 school year. Schools are not required to administer Ohio’s State Tests in the spring of 2020. This includes the Alternate Assessment for Students with Significant Cognitive Disabilities and Ohio English Language Proficiency Assessment.
Spring testing. State testing will not take place during Ohio’s ordered school-building closure. The spring administration windows for Ohio’s State Tests previously scheduled to begin at the end of March through early May will not be opened.
Spring tests that were in progress — the Alternate Assessment for Students with Significant Cognitive Disabilities, Ohio English Language Proficiency Screener, Ohio English Language Proficiency Assessment, and Ohio Graduation Tests — were halted as of March 17 with the ordered school-building closure.
Due to the ongoing coronavirus (COVID-19) health crisis, the summer administration of the 2020 Ohio State Tests has been cancelled. This cancellation encompasses the grade 3 English language arts test and all high school end-of-course tests.
Starting May 26, 2020, testing locations that are open may begin administering the online Ohio Graduation Tests (OGT). The OGT testing window for school year 2019-2020 will close July 31, 2020. The OGT testing window for school year 2020-2021 is scheduled to open Sept. 1, 2020-July 30, 2021.
The Department will continue to provide updates on state testing
as they become available.
Third-Grade Paper Test Administration Option Notice for 2020-2021
Ohio Revised Code Section 3301.0711(G)(4) allows districts the option of paper test administration for the third-grade state assessments. Local school boards or governing bodies must submit certified resolutions to the Ohio Department of Education that indicate their choice to administer paper tests rather than online tests. The statute currently establishes May 1 as the deadline for the submission of the resolution, which impacts test administration for the following school year. To provide additional time for this local decision during the coronavirus-related ordered school-building closure, the Ohio Department of Education is extending this deadline to July 1, 2020, for test administration during the 2020-2021 school year.
. For most districts participating in the state-sponsored ACT, students completed testing before the ordered school-building closure. The Ohio Department of Education is exploring fall opportunities for districts and students that were scheduled to test in spring but were unable to do so. Tentative dates for fall testing are Sept. 22, Oct. 6 and Oct. 22. Any fall state-sponsored ACT test administrations will be conducted in paper format only. The Ohio Department of Education will provide more information on options for additional testing as soon as possible.
National ACT Administrations
. ACT rescheduled the April 4, 2020, national test date to June 13 across the U.S. All students registered for the April 4 test date received an email from ACT informing them of the postponement and instructions for free rescheduling to June 13 or a future national test date. This summer there also is a national test scheduled for July 18. Click here
for updates and frequently asked questions maintained by ACT.
State-sponsored SAT. For many districts participating in the state-sponsored SAT, students completed testing earlier in spring. For districts that were unable to test, the Ohio Department of Education is exploring options for additional SAT opportunities (for districts that chose that option). Fall testing dates are tentatively scheduled for Sept. 23 and Oct. 14 with make-up testing Oct. 28. Any fall state-sponsored SAT test administrations will be conducted in paper format only. The Ohio Department of Education will provide more information on options for additional testing as soon as possible.
National SAT Administrations. The College Board canceled the May 2 and June 6, 2020, SAT and SAT Subject Tests administration. The College Board plans to provide weekend national SAT administrations every month through the end of the calendar year, beginning in August. This includes a new administration in September and the previously scheduled tests on August 29, October 3, November 7 and December 5. Click here for updates and frequently asked questions maintained by the College Board. To help students keep their college readiness skills sharp during school closures, the College Board and Khan Academy provide free resources online, including full-length practice tests and personalized learning tools.
Some Ohio schools were scheduled to administer the PSAT 8/9 and/or PSAT 10 by March 13. If schools were able to test and can safely return answer sheets and test materials by April 30, schools will receive student scores as planned. Other schools were scheduled to test between March 16-30. The College Board paused administration of these tests. Schools are asked to store test materials in secure locations. The College Board indicated all testing fees will be waived if a school is unable to test.
Advanced Placement (AP) Exams
The College Board is providing AP exams that students can take at home online with a computer, tablet or smartphone. Each student will also have the option to write responses by hand and submit a photo. If a student does not have internet access or a device, he or she should contact the College Board via this link for assistance and complete the form by April 24.
The full AP exam schedule provides dates and times for the various subject exams, which begin May 11 and end May 22. AP test information provides detailed information on the structure and format of the tests.
Students can access free, live AP review lessons delivered by AP teachers from across the country. These classes also are available on demand so teachers and students can access them any time. Find details on the College Board’s Updates for Students webpage.
For questions about AP fee reimbursement, contact firstname.lastname@example.org.
International Baccalaureate (IB)
The exams scheduled April 30-May 22 for the International Baccalaureate diploma program and career-related diploma program candidates will not be held. More information is available directly on International Baccalaureate’s Coronavirus update page.
Career-Technical Education Assessments
Ohio’s emergency legislation waived requirements to complete WebXams for the 2019-20 school year. To manage the impact of lack of access to WebXam, in consultation with other stakeholders, the Ohio Department of Education determined that student course grades can be used for those purposes in lieu of the traditional end-of-course WebXam assessments. This change is in effect for all students enrolled in a career-technical education course in the 2019-2020 academic year and may be extended further, depending on future actions taken in response to the coronavirus pandemic.
For the 2019-2020 school year, the following rules will be used as the alternative to calculate WebXam scores for all students enrolled in a career-technical education course for the spring of 2020:
Advanced score: A grade of “A” in the course will equate to an Advanced score on the WebXam.
Proficient score: A grade of “B” or “C“ (or a “Pass” if graded on a Pass/Fail scale) will equate to a Proficient score on the WebXam.
Not proficient: A grade of D or F (or a “Fail” if graded on a Pass/Fail scale) will equate to a Not Proficient score on the WebXam.
For questions regarding career-technical educational assessments, please contact email@example.com.
During the ordered school-building closure, ACT has inactivated the WorkKeys assessment program. Once the building closure period ends, the WorkKeys assessments will be reactivated as feasible. Students in the class of 2020 will not need this for graduation due to the temporary graduation flexibility included in Ohio’s emergency legislation. However, students in future classes will have access to these tests when they are reactivated.
NWEA Measures of Academic Progress (MAP) for Dropout Prevention and Recovery Schools
NWEA has suspended testing for the spring Measures of Academic Progress test for all Ohio dropout prevention and recovery schools. Once the suspension is lifted and user accounts are re-engaged, all historical MAP data and reports will be accessible again. Please note that locally procured NWEA MAP assessment functionality is not interrupted for traditional school districts and community schools that are not dropout prevention and recovery schools.
Preschool assessments are required for children in Ohio’s public preschool program, Early Childhood Education program and Preschool Special Education program. The following are changes for the two required preschool assessments.
Early Learning Assessment. Due to the significant reduction in the number of school days, the Early Learning Assessment spring 2020 administration is not required for any Ohio Department of Education-funded preschool program. While not required, programs may optionally choose to complete the assessment with some, or all, of their students, and this information may be reported in EMIS or the Enterprise Application System.
Child Outcomes Summary (COS) Form. The Child Outcomes Summary process requirement, which must be completed and reported for preschool students with disabilities upon entrance into special education annually and at exit is changed as follows:
- For children entering Preschool Special Education during this time of ordered school-building closure, school personnel should be making good faith efforts to complete eligibility determination processes, as guided by the Considerations for Students with Disabilities During Ohio's School-Building Closure document. To complete the entry Child Outcomes Summary, the following options are available:
- If the child is coming from Part C and schools have access to the data, use the Exit Child Outcomes Summary Form information from Early Intervention (Part C);
- When planning for the evaluation to determine eligibility, aligned to the guidance document referenced above, evaluation data could be used in completing this Child Outcomes Summary;
- If an evaluation cannot be completed due to a school-building closure, the Child Outcomes Summary process can be completed whenever the evaluation can be completed.
For a child who has an annual Child Outcomes Summary process due now, the Child Outcomes Summary process does not need to be completed. The annual Child Outcomes Summary process will not be required during the ordered school-building closure. Therefore, there is no expectation to complete or report an annual Child Outcomes Summary process for children whose annual Child Outcomes Summary is due during the school-building closure. Programs may, at their discretion, complete or report an annual Child Outcomes Summary process if so desired.
For a child who is due to exit Preschool Special Education now, the Child Outcomes Summary process should be completed with information already available or accessible virtually, by telephone or other safe means. Resources to help with this include the Reference Guide and Checklist. Scores for a child based on the Child Outcomes Summary process can be entered at any time between now and when school starts for the 2020-2021 academic year.
Kindergarten Readiness Assessment
The Kindergarten Readiness Assessment currently is required for all kindergarten students in public and community schools and optionally available for students in chartered nonpublic schools. Based on recommendations made by stakeholders, the Ohio Department of Education has been working toward a revised, streamlined assessment, including a shorter test and shorter administration timeframe for fall 2020. These plans still are in progress and communications about new testing materials, available training and timeframe are forthcoming. For school districts that have not yet reported fall 2019 Kindergarten Readiness Assessment scores into EMIS, the reporting deadline to submit scores is April 24, 2020. If it is not possible to submit scores by that date, please contact ELSR@education.ohio.gov.
Chartered Nonpublic Schools Testing Requirements
Ohio’s emergency legislation eliminates requirements to administer Ohio’s State Tests, end-of-course exams, the Alternate Assessment for Students with Significant Cognitive Disabilities and the Ohio English Language Proficiency Assessment.
In addition, Sections 17(A)(1) and 17(A)(2) of HB 197 specify that any chartered nonpublic school that has chosen to administer alternative assessments under Sections 3313.619 and 3301.0711 of the Revised Code that has not administered such assessments by March 17, 2020, shall not be required to administer them. These alternative assessments include alternative high school tests, as well as alternative standardized assessments for grades 3-8.
Section 17(A)(5) of HB 197 allows a student in the EdChoice (Traditional and Expansion), Jon Peterson, or Cleveland scholarship programs to renew scholarships for the 2020-2021 school year despite not taking state tests in the 2019-2020 school year.
For questions about chartered nonpublic schools, contact Chartered.firstname.lastname@example.org.
Home-schooled Student Reporting
For Districts and Superintendents: Section 17(L) of H.B.197 prohibits a school district from requiring the parent of a home-school student to submit the results of a “standardized achievement assessment” as a condition for continuing to provide home education to a student. This prohibition reflects the reality that assessments (e.g., nationally normed, standardized achievement tests, Ohio state tests) could not be administered in the spring of 2020 due to public health orders issued in response to the COVID-19 pandemic. Consistent with the legislation, and irrespective of a parent’s previous assessment reporting choices, if a parent indicates that he or she is unable to submit either the “results of a nationally normed, standardized achievement test” (OAC 3301-34-04(B)(1)) or an “alternative academic assessment of the child's proficiency mutually agreed upon by the parent and the superintendent” (OAC 3301-34-04(B)(3)), the superintendent should not require an academic assessment report from a parent and should issue a letter of excuse as long as all other information submitted to the superintendent is determined to be in compliance with regulatory requirements.
For parents who choose to demonstrate a home-school student’s achievement through a written narrative (OAC 3301-34-04(B)(2)), a superintendent should evaluate the written narrative by taking into consideration the impact of the COVID-19 pandemic on the student’s academic progress for the 2019-2020 school year. In accordance with the authority in section 17(I) of H.B. 197, the Superintendent of Public Instruction has extended the deadline in Ohio Administrative Code section 3301-34-04 to submit the written narrative for the 2019-2020 school year. The extended deadline to submit the written narrative is December 1, 2020. A superintendent should issue a letter of excuse that specifies the narrative will be provided by December 1, 2020.
(This information will be updated if additional changes are made to home school subsequent notification requirements by either the State Board of Education or the Ohio General Assembly.)
Section 17(L) of recently enacted H.B.197 makes a short-term change to reporting requirements for parents of home-schooled students for 2019-2020. Typically, parents must submit to the local superintendent, at the time of subsequent notification, an academic assessment report for the child for the previous school year2. The report can be in one of three formats: the results of a nationally normed, standardized test; a written narrative indicating that a portfolio of samples of the child’s work has been reviewed by a specified individual and that the child’s academic progress meets the child’s abilities; or an alternative academic assessment of proficiency mutually agreed upon by the parent and the superintendent.
Section 17(L) of H.B. 197 exempts the requirement to provide the results of a “standardized achievement assessment” to the resident district as a condition of the district continuing to allow the student to be home schooled in the 2020-2021 school year. This exemption applies to the first and third of the three options (OAC 3301-34-04(B)(1) or (B)(3)). Parents should express to the superintendent of their school district of residence that they are exempted from the requirement due to the inability to have students tested.
Parents who choose to utilize the written narrative option
(OAC 3301-34-04(B)(2)) may use remote or virtual methods to obtain the written narrative so as to avoid any risk to the health or safety of students or others involved in the process. Additionally, the deadline to submit the written narrative has been extended pursuant to authority granted to the State Superintendent of Public Instruction (H.B. 197, Section 17(I)) until December 1, 2020. District superintendents have been instructed to issue a modified letter of excuse that indicates the narrative will be provided by December 1, 2020. Upon the receipt of the narrative, and if the narrative complies with regulatory requirements, the superintendent may issue a permanent letter of excuse for the current school year.
(This information will be updated if additional changes are made to home school subsequent notification requirements by either the State Board of Education or the Ohio General Assembly.)
For questions about homeschooled students, please contact HomeEdRules@Education.Ohio.gov
The Ohio Department of Education will update EMIS information and related reporting windows to address these changes. More specifics on updated EMIS reporting will be forthcoming.
Please contact the Ohio Department of Education at email@example.com
for questions about Ohio's testing system including Ohio State Tests, Ohio English Language Proficiency Screener and Assessment, Ohio Graduation Tests, SAT, ACT, WorkKeys and NWEA Measures of Academic Progress.
1 Section 17(A), House Bill 197, 133rd General Assembly.
2 Ohio Administrative Code 3301-34-04
Last Modified: 5/19/2020 4:21:20 PM