Auxiliary Services FAQ

On March 12, 2020, Governor Mike DeWine ordered all Ohio's public, community and private K-12 school buildings to be closed to students due to the ongoing coronavirus state of emergency. As a result, remote practices are being used as the primary means to educate students. The ordered school-building closure and other measures taken in response to the coronavirus health crisis affect the use of Auxiliary Services funds and the delivery of specialized services to nonpublic students. Districts are encouraged to continue to work collaboratively with their nonpublic school colleagues so clear lines of communication are maintained regarding the use of Auxiliary Services funds. Here are a few of the commonly asked questions surrounding the use of Auxiliary Services funds during this ordered school-building closure. For additional Auxiliary Services funds uses, please consult the Department's website.

Auxiliary Services During the Ordered School-Building Closure


Auxiliary Services During the Ordered School-Building Closure

    Can Auxiliary Services funds be used to buy materials and equipment for use in future years?
    Yes. Additionally, because FY20 was the first year of Ohio’s biennial budget, there is no requirement to return any unspent Auxiliary Services funds at the end of the current fiscal year. Any unspent funds at the end of this school year automatically will carry over into next year. As a reminder, textbooks, materials and equipment, which are not consumable and are reusable in future years, must be inventoried. This will allow the Ohio Department of Education to review expenditures.

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    Should Auxiliary Services continue during the school-building closure period?

    During the ordered school-building closure, school buildings are closed to students, but schools are making a good-faith effort to provide educational services. Therefore, the same efforts should be made to provide specialized services, such as Auxiliary Services, to nonpublic students during this time. Schools should consider the exact nature and duration of the services provided during this period on a case-by-case basis.

    If the same or similar services that are being provided with Auxiliary Services funds are continuing to be provided to public district students during the time of ordered school-building closure, those same programs authorized through Auxiliary Services also should be provided.

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    Can Auxiliary Services funds be used to purchase mobile devices (laptops) for use by students at home?

    Yes. Parents of the student may be loaned computer hardware and related equipment, including desktop computers and workstations; laptop computers, computer tablets and other mobile handheld devices; operating systems and accessories; software; and any equipment designed to make classroom features accessible to a student who is physically unable to attend classroom activities due to hospitalization or other circumstances. Related to the purchase of computer hardware, auxiliary services funds also may be used to purchase instructional materials such as digital texts, instructional software, downloadable instructional applications (apps), learning management software and related technolog

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    Should staff who are not providing services during the school-building closure period be paid with Auxiliary Services funds?
    Nonpublic schools and districts should honor and maintain existing contracts and purchase orders. Employees paid through Auxiliary Services should be treated in the same manner as other employees doing the same or similar work. Districts should continue to communicate and work collaboratively with their nonpublic school colleagues.

    If the contract or purchase order only pays for services rendered or an hourly rate after services have been provided and no services are provided (in person or remotely), then no payment would be made. Schools are encouraged to explore all options, including new flexibilities for related services personnel to provide services electronically or via telehealth communication

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    Can Auxiliary Services funds be used to purchase internet connectivity service for use by students at home?
    Yes. The purchase of internet connectivity is allowable for students in order to support access to instructional materials. This would include the purchase of mobile hotspots or payment for internet service. Many internet service providers are offering free service for a limited time to students. Contact local internet service providers to identify and participate in such offers. Connectivity can be a benefit to the instruction of students during this period.

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Last Modified: 4/21/2020 11:18:06 AM