Career-Technical Education

Issued April 29, 2020
Updated May 21, 2020, to reflect the rescission of the Stay at Home Order.

On March 12, 2020, Governor Mike DeWine ordered all Ohio’s public, community and private K-12 school buildings to be closed to students due to the ongoing coronavirus health crisis. On April 20, 2020, Governor DeWine announced schools would remain closed through the end of the school year.
The career-technical education community is uniquely impacted by the ordered school-building closure as many programs require time in laboratories, access to specialized equipment that cannot be used remotely and/or other licensing requirements for successful program completion. Following is a summary of updates related to the Department’s response to the coronavirus health crisis and its impact on the career-technical education community.
 
WEBXAM ALTERNATIVE
WebXam is an online testing portal used by career-technical education programs for end-of-course testing. WebXam is the primary means of evaluating students’ technical skill attainment and district career-technical education pathway program performance. WebXam proficiency also is used to provide secondary students with college credits through the Career-Technical Assurance Guide (CTAG) credit program. WebXam currently is not available due to both the ordered school-building closure and waiving of state assessment requirements for the current school year by the Ohio General Assembly in Am. Sub. House Bill 197 (133rd General Assembly).
Both the Ohio departments of Education and Higher Education recognize that an alternative measure is needed for the WebXam. The agencies worked collaboratively to approve the temporary use of student course grades in lieu of the traditional end-of-course WebXam assessments. This change is in effect for all students enrolled in career-technical education courses in the 2019-2020 academic year.
For the 2019-2020 school year, the following rules will be used as the alternative to calculate WebXam scores for all students enrolled in career-technical education courses:
  • Advanced score: A grade of A in the career-technical education course will equate to an Advanced score on the WebXam.
  • Proficient score: A grade of B or C (or a “Pass” if graded on a Pass/Fail scale) in the career-technical education course will equate to a Proficient score on the WebXam.
  • Not proficient: A grade of D or F (or a “Fail” if graded on a Pass/Fail scale) will equate to a Not Proficient score on the WebXam.
Proposed All Student End-of-Course Exam
FY 2020 Course Grade
WebXam Score Reported
A
A – Advanced
B
P – Proficient
C
P – Proficient
D
N – Not Proficient
P (on P/F scale)
P – Proficient
F (on P/F scale)
N – Not Proficient
 
For the 2019-2020 school year, students will not have the opportunity to retake any previously attempted WebXams. To ensure students who planned to retake WebXams this year can continue to have the opportunity to earn CTAG credit, districts may report student grades from the aligned career-technical education course in lieu of the traditional WebXam assessment for any student leaving school with a diploma in the 2019-2020 school year, regardless of when that assessment was taken. The grade reported must be the grade earned in the course aligned to the end-of-course test the student planned to retake. All other students will have the ability to retake end-of-course assessments next school year.
To access the WebXam alternative, schools will provide the Center on Education and Training for Employment (CETE) with student grades for courses associated with WebXams. CETE then will convert those grades into the appropriate WebXam ratings and send the school file to each school’s Information Technology Center. Schools then will download the files for entry into the Ohio Department of Education’s Education Management Information System (EMIS). Information on reporting in CETE is available on the Department’s Career-Technical Education Assessment System webpage.

Further information on EMIS reporting is available on the Current EMIS Manual homepage.
 
CAREER-TECHNICAL ASSURANCE GUIDE (CTAG) CREDIT
At the recommendation of Superintendent of Public Instruction Paolo DeMaria and Chancellor Randy Gardner, the Ohio departments of Education and Higher Education, along with other stakeholders, developed a temporary policy change for Career-Technical Assurance Guide (CTAG) credit. This temporary change ensures students who are unable to complete the WebXams associated with their secondary career-technical courses still will receive postsecondary credit. The CTAG guidance document provides instruction on these measures and may be used as a resource by secondary career-technical education institutions, Ohio Technical Centers and institutions of higher education to learn about what statewide articulated career-technical credit transfer opportunities are available to students to access CTAG credit.
Additional information is forthcoming regarding how this CTAG policy will fit into the Career-Technical Articulation Verification system (CTAV) process. The CTAV initiative is intended to facilitate postsecondary career-technical transfer credit opportunities by allowing the electronic exchange of data between the Ohio departments of Education and Higher Education. Please contact Matthew Winkle, associate director of the Office of Career-Technical Education, with any additional questions or suggestions.
 
WORK-BASED LEARNING AND REMOTE LEARNING IN CAREER-TECHNICAL EDUCATION PROGRAMS
Work-based learning experiences are critical to traditional career-technical programs, as well as family and consumer sciences, job training coordination and career-based intervention. Local education agencies must make decisions as to whether to recognize work-based learning during the ordered school-building closure based on the unique circumstances of each case.
Continuing work-based learning experiences during Ohio’s ordered school-building closure is a local decision. Districts should collaborate with parents and/or caregivers and employers to determine the appropriateness of work-based learning experiences. Special consideration should be given to ensure students’ safety and attentiveness to social distancing guidelines. If the business in which the student is working is considered an “essential business” pursuant to the governor’s order, work-based learning might be appropriate. Whether the student is an actual employee of the business may be a factor as well.
Districts should be aware the needs of the student and/or employer may have changed given the current circumstances. The Ohio Department of Education encourages districts to revisit the established learning agreement to discuss alternative methods of delivery or remote approaches to working that may allow students to continue work-based learning in a changing environment. The Ohio Department of Education recognizes the need to be creative and flexible as districts work to ensure students safely have opportunities to meet work-based learning expectations.
In some cases, high-quality remote learning for career-technical education may be recognized for work-based learning. Ultimately, the determination to award work-based learning credit through high-quality remote learning is a local decision that should be made in partnership with the student, parents and/or caregivers, school leadership and the employer. The Department has prepared a Remote Learning Resource Guide to assist educators in providing excellent education during this unprecedented time.
 
CAREER-TECHNICAL STUDENT ORGANIZATION REGIONAL AND STATEWIDE COMPETITIONS 
With the governor’s April 20 announcement of the extension of the ordered school-building closure through the end of the school year, all in-person Career and Technical Student Organization events through May 31, 2020, were cancelled or postponed.  
Updates on summer programming opportunities will be shared with teachers through Career and Technical Student Organization communication channels.  
Career and Technical Student Organization programming-related questions can be directed to the following staff in the Office of Career-Technical Education:  
For information about other Career and Technical Student Organizations, please contact the respective governing board directly. 
 
INDUSTRY-RECOGNIZED CREDENTIALS 
Earning industry-recognized credentials is a major benefit of career-technical education programs. However, students’ ability to earn industry-recognized credentials is being impacted by the coronavirus health crisis. The Office of Career-Technical Education is working with the various credentialing bodies and vendors that offer industry-recognized credentials and encouraging them to create flexibility when possible. The credentialing bodies and vendors are responding by offering a variety of different approaches to credentialing students during this period.  
The Industry Credential Vendor Flexibility information guide provides support to the education community and ensures the best outcomes for students seeking industry-recognized credentials. The information guide details the flexibility given by credentialing bodies and vendors regarding deadlines, timelines, proctoring of exams and other requirements for each industry-recognized credential on the Department’s approved list. Teachers can use this information to instruct and guide students who were in the process of earning industry-recognized credentials at the time of the ordered school-building closure.  

PERKINS V – COMPREHENSIVE LOCAL NEEDS ASSESSMENT AND LOCAL APPLICATION 
Perkins V requires local recipients to engage stakeholders through the completion of the Comprehensive Local Needs Assessment and Local Application. The Department encourages eligible applicants to use electronic communication options to secure this engagement. The Department recognizes electronic communication can be challenging and issued a memo urging eligible applicants to prioritize stakeholder review and feedback to a targeted set of data elements outlined within the memo.  
The deadline for the Comprehensive Local Needs Assessment and Local Application submission was extended from May 1 to June 30, 2020. The Department issued additional guidance regarding the key portions of the Comprehensive Local Needs Assessment that, when submitted, would constitute a “substantially approvable” Comprehensive Local Needs Assessment and Local Application to allow uninterrupted Perkins funding.  
 
OHIO HIGH SCHOOL EQUIVALENCE AND ADULT DIPLOMA PROGRAMS  
The ordered school-building closure may impact the ability of students to earn a High School Equivalency diploma due to the closure of testing sites. Students wishing to take a high school equivalence exam should contact their preferred Testing Centers prior to scheduling tests.  
The 22+ Adult High School Diploma Program and Adult Diploma Program also are impacted by the ordered school-building closure. The Adult Diploma Programs information document includes guidance and deadline updates regarding these programs. 

Last Modified: 5/28/2020 8:46:11 AM