COVID-19 EDUCATION INFORMATION: Educator Evaluation Systems FAQs

This FAQ applies to all educators regarding the coronavirus-related school-building closure and how it will affect educator evaluations for the 2019-2020 school year. When the term educator is used, it is intended to include teachers, counselors and administrators. This document should be considered informational only and should not be construed as supplanting existing collective bargaining agreement language, House Bill 197 or the Ohio Revised Code.

EDUCATOR EVALUATIONS 2019-2020

2019-2020 OHIO TEACHER EVALUATION SYSTEM 1.0

OHIO TEACHER EVALUATION SYSTEM 2.0


EDUCATOR EVALUATIONS 2019-2020

    1. The educator’s evaluation components were completed before March 14, 2020. How does this evaluation apply?
    Evaluations completed before the coronavirus-related school-building closure order may be used in the evaluation process. Districts are not prevented from using evaluations completed prior to March 14, 2020, in employment decisions. 

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    2. The educator’s evaluation components were completed after March 14, 2020. How does this evaluation apply?
    Evaluations completed after the coronavirus-related school-building closure may be used in the evaluation process. Local district boards may collaborate with any bargaining organizations representing employees when determining if evaluations completed after the order will be used in employment decisions.  

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    3. If a district elects to complete evaluations after March 14, 2020, does this mean it must be a districtwide decision or can this be on a case-by-case basis?
    Local districts have discretion to complete evaluations on a case-by-case basis. However, given the flexibility provided to districts and the ability to work with bargaining organizations, districts may make broader, systemic determinations. For instance, a district may decide to only complete evaluations for teachers who are eligible for continuing contract status. Alternatively, the district may decide to only complete evaluations that were in progress and had reached a certain point. Districts should strive to be fair and consistent when making these local decisions. Districts should be mindful that teachers who do not receive evaluations are afforded the rights established under Ohio Revised Code Section 3319.11. Likewise, districts also should be mindful that administrators who do not receive evaluations are afforded rights under Ohio Revised Code Section 3319.02

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    4. If an educator’s evaluation was not completed in 2019-2020, will this impact the individual’s contract status with the district?
    This is a local determination. The district should work with its legal counsel and may collaborate with bargaining organizations to determine contract status. A teacher for whom an evaluation was not completed during the 2019-2020 school year is afforded rights established under Ohio Revised Code Section 3319.11. Likewise, districts also should be mindful that administrators who do not receive completed evaluations are afforded rights under Ohio Revised Code Section 3319.02

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    5. If a district elects not to complete an educator’s evaluation for the 2019-2020 school year due to the coronavirus health crisis, what will happen to the educator’s rating and evaluation cycle?
    A “COVID-19” option has been added under the “Exemption” tab within Ohio Teacher and Principal Evaluation Systems (eTPES) and Ohio Evaluation System (OhioES). Evaluators can select this exemption option for any 2019-2020 evaluations that were not completed due to this reason. In this situation, the educator will maintain the rating and evaluation cycle that were in place at the start of the 2019-2020 school year when school begins in the fall of 2020. For example, an accomplished teacher in year two of a less frequent evaluation cycle during 2019-2020 would again be accomplished in year two of a less frequent evaluation cycle in the fall of 2020 IF the COVID-19 option was used to close the evaluation. 

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    6. If a district does not complete evaluations this year and uses the COVID-19 exemption, what happens to the evaluation evidence collected up to this point?
    It is important to remember the purpose of the evaluation process is to foster educator professional growth. The evidence collected during the 2019-2020 evaluation process will not be used for evaluation purposes if evaluations are exempt due to the COVID-19 option. However, the evidence collected from observations and professional conversations should continue to be used for teacher self-reflection and can provide direction for Professional Growth Plans or Improvement Plans created for the 2020-2021 school year.  

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    7. Are the deadlines for the Educator Evaluation Systems for 2019-2020 being extended?

    Yes, for teachers. Subject to each specific collective bargaining agreement, if the employee is a teacher, the district will have until May 22 (typically May 1) to complete the teacher evaluation and must provide a written report of the results of the evaluation to the teacher by May 29 (typically May 10). 

    Evaluation deadlines for administrators remain unchanged. 

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    8. Will the OhioES and eTPES platforms remain open for evaluation data entry this spring?
    Yes. Both systems, OhioES and eTPES, will remain open until June 15 to enter and finalize evaluation data. 

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2019-2020 OHIO TEACHER EVALUATION SYSTEM 1.0

    9. What is the definition of a completed evaluation?

    To be considered complete, evaluators using Ohio Teacher Evaluation System 1.0 must have all required components of the evaluation completed. The following components are standard for a complete evaluation, but additional requirements set forth in law or contained in a collective bargaining agreement may be necessary for some evaluations. 

    Full Evaluation Cycle required components include: 

    • Professional Growth Plan or Improvement Plan; 

    • Two formal observations; 

    • At least two walkthroughs; 

    • Student growth measures for OTES 1.0; 

    • Final Summative Conference. 
       

    Less Frequent Evaluation Cycle required components include: 

    • Professional Growth Plan or Improvement Plan; 

    • One observation; 

    • One conference; 

    • Student growth measures for OTES 1.0. 

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    10. What flexibility is afforded to districts that choose to complete the remaining components of the evaluation after March 14, 2020?
    The manner in which all remaining required components are completed is a local decision. Completing remaining components may be done virtually. This decision may be made in collaboration with teachers and their bargaining organizations. 

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    11. Will value-added data be used in Ohio Teacher Evaluation System 1.0 completed teacher evaluations for 2019-2020?
    Yes. Value-added data that was generated from state assessments administered in the 2018-2019 school year and was reported in the fall of 2019 will be used in completed evaluations for the 2019-2020 school year. Because state assessments will not be administered in the spring of 2020, there will not be sufficient data to generate value-added for the 2020-2021 school year. Therefore, value-added data will not be available for use in 2020-2021 educator evaluations.   

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    12. How will a district calculate an educator’s student growth measures in Ohio Teacher Evaluation System 1.0 if the district chooses to complete 2019-2020 evaluations after March 14, 2020?
    Vendor assessments and Student Learning Objectives may be completed virtually if the district deems it is possible or practicable to do so. Districts are encouraged to collaborate with teachers and their bargaining organizations in making this determination. Because of the remote learning environment in place, districts should consider the reliability of this data due to student access to connectivity and the potential lack of consistency in administration procedures. Districts also may explore the use of shared attribution.  

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    13. The district understands that value-added from 2018-2019 must be used if 2019-2020 evaluations are completed. However, can other student growth measures, such as Student Learning Objectives and vendor assessments, be exempted or waived due to the coronavirus health crisis if all other required components of the evaluation process are completed?
    No. House Bill 197 does not give the Department discretion to waive specific required components of the evaluation process, such as student growth measures. Districts that choose to complete evaluations for teachers without the required student growth measures (excluding value-added) must be aware those teachers will be on a full evaluation in 2020-2021. The COVID-19 exemption only allows for a district to determine if it wants to exempt an entire evaluation. 

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    14. If a district using Ohio Teacher Evaluation System 1.0 chooses to complete evaluations, can the district choose to exempt some or all teachers from student growth measures for the 2019-2020 school year?

    It depends. Any teachers receiving 2018-2019 value-added data in the fall of 2019 must use it for the purpose of evaluation. For those teachers without value-added data, there is an option within eTPES to exempt a teacher on a full evaluation cycle from student growth measures. Some possible reasons for exemption can be found here (p. 151). If districts choose to complete evaluations without student growth measures, excluding value-added, these evaluations will be completed based on performance only. As a result, the educator will be placed on a full evaluation cycle in 2020-2021.  

    Because teachers on a less frequent evaluation cycle are required to have student growth measures, the option to exempt student growth measures does not exist. If a district elects to exempt student growth measures for teachers on a less frequent evaluation cycle, those teachers must first be placed back on a full evaluation cycle within eTPES. The full evaluation cycle has additional requirements pertaining to observations and walkthroughs but unlocks the option to exempt student growth measures. Districts also may explore the same student growth measure options as those teachers on a full evaluation cycle.  

    Regardless of a teacher’s rating in 2019-2020, if the evaluation is completed without student growth measures, the teacher will be placed on a full evaluation cycle in the fall of 2020.  

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    15. Under the Ohio Teacher Evaluation System 1.0, can data from 2018-2019 Student Learning Objectives or vendor assessments be applied to an educator’s 2019-2020 evaluation to complete the student growth measures portion of the evaluation?
    No. Student Learning Objectives and vendor assessment data must be from the current school year. 

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    16. An individual’s Ohio Teacher Evaluation System 1.0 evaluator credential will expire before 2019-2020 evaluations can be completed. How should the evaluator proceed?
    If the credential is displaying as valid in eTPES or OhioES, the evaluator may complete evaluations. The online Ohio Teacher Evaluation System 1.0 credential platform for the National Institute for Excellence in Teaching remains open and can be accessed by clicking the link.  

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OHIO TEACHER EVALUATION SYSTEM 2.0

    17. When must a district update the local teacher evaluation policy to conform to the Ohio Teacher Evaluation System 2.0 Framework?
    Regardless of a district’s timeframe to implement the Ohio Teacher Evaluation System 2.0, Ohio Revised Code Section 3319.111 requires the board of education of each school district to update the teacher evaluation policy to conform to the Ohio Teacher Evaluation System 2.0 Framework by July 1, 2020. However, to allow adequate time for consultation with teachers when updating these policies, the superintendent of public instruction has extended the date for local board policy adoption to Sept. 1, 2020. 

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    18. When must districts implement Ohio Teacher Evaluation System 2.0?
    Districts required to implement the Ohio Teacher Evaluation System 2.0 in the 2020-2021 school year now have the discretion to determine their readiness to implement in the 2020-2021 school year or delay for one year until 2021-2022. It is recommended this decision be made in collaboration with teachers and their bargaining organizations.  

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    19. If a district is implementing the Ohio Teacher Evaluation System 2.0 in 2020-2021, does that mean all teachers will move to a full evaluation cycle next year?

    If a district completed the 2019-2020 evaluations and submitted them through eTPES or OhioES as required, those educators will continue their evaluation cycles as anticipated; 

    OR 

    If a district did not complete evaluations per the COVID-19 exemption in 2019-2020, those educators will maintain their evaluation cycle status from the BEGINNING of the 2019-2020 school year at the start of the 2020-2021 year. 

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    20. Can an individual who possesses a current Ohio Teacher Evaluation System 1.0 evaluator credential evaluate teachers if the district moves to the Ohio Teacher Evaluation System 2.0 in the fall?
    No. Evaluators must be credentialed under the Ohio Teacher Evaluation System that is being implemented by the district for the 2020-2021 school year. Please see the OTES 2.0 Training and Credentialing FAQs.

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    21. How will evaluator credential training be completed for districts implementing the Ohio Teacher Evaluation System 2.0 in the 2020-2021 school year?
    Ohio’s educational service centers (ESCs) have been trained and stand ready to deliver the Ohio Teacher Evaluation System 2.0 credential training. These face-to-face trainings will be scheduled and led by ESCs as soon as it is deemed safe to do so. In the interim, the Department is exploring other training options. Further information is forthcoming.    

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Last Modified: 5/8/2020 1:50:45 PM