Educator Evaluation Systems: Resources for Return

A Guide for the 2021-2022 School Year

The Ohio Department of Education applauds Ohio's educators as they work to deliver high-quality teaching and provide responsive services to support Ohio's students during one of the most challenging times of their generation. As learning configurations (including fully remote, hybrid and in person modes) may change during the year, decisions about educator evaluation processes may be impacted. Schools and districts are challenged to keep students, their families and community safe, while at the same time ensuring educators and students continue to grow. Information in this document is intended to help educators plan for 2021-2022 evaluations. 

The temporary changes in House Bill 197, House Bill 164 and House Bill 404 of the 133rd General Assembly impact teacher, principal and school counselor evaluations. These changes, made in the context of the COVID-19 pandemic, grant districts flexibility around educator evaluations for the 2021-2022 school year. Please see the frequently asked questions section below for additional support.

IMPLEMENTING OTES 2.0

Districts required to implement the OTES 2.0 Framework (Ohio Revised Code 3319.111) were granted the discretion to determine their readiness to implement in the 2020-2021 school year or delay for one year until 2021-2022. Districts that chose to delay implementation for the 2020-2021 school year are now required to implement the OTES 2.0 in the 2021-2022 school year. Any districts that were not required to implement the OTES 2.0 in the 2020-2021 school year will implement OTES 2.0 upon expiration of the collective bargaining agreement entered into prior to Nov. 2, 2018.

implementing OPES 2.0

Districts implementing OTES 2.0 may elect to implement OPES 2.0 in the 2021-2022 school year. Districts not choosing to implement OPES 2.0 in 2021-2022 will implement OPES 2.0 in 2022-2023.

EDUCATOR EVALUATIONS FOR THE 2021-2022 SCHOOL YEAR 

A school district board of education may not use value-added, high-quality student data, any other metric used to evaluate positive student outcomes or any other student academic growth data to measure student learning attributable to a teacher, principal or school counselor while conducting evaluations. Rather, a district board may use only the other factors and components that do not pertain to student learning attributable to the educator. However, a district board may consider as part of the educator evaluation how a teacher, principal or school counselor collects, analyzes and uses student data, including student academic growth data or positive student outcomes data, to adapt instruction to meet individual student needs or improve practice. 
If a district board of education in the 2021-2022 school year completes an evaluation for a teacher on a less frequent evaluation cycle in OTES 1.0 without student growth measures, the board may continue to evaluate that teacher every three or two years, respectively. The teacher on a less frequent cycle whose evaluation is completed without a student growth measure shall remain at the same point in the teacher’s evaluation cycle and shall retain the same evaluation rating for the 2020-2021 and 2021-2022 school year as for the 2019-2020 school year. Teachers on the less frequent cycle evaluated under OTES 1.0 in 2020-2021 were afforded an extra year on the less frequent cycle due to flexibility granted in House Bill 404. Schools and districts may choose to allow teachers to continue on this additional year in 2021-2022 OR place these teachers back in full evaluation.

For questions or concerns, please contact the Office of Educator Effectiveness by emailing evaluation@education.ohio.gov


COVID-19 EDUCATION INFORMATION: Educator Evaluation Systems FAQs

This FAQ regarding the COVID-19 health crisis and how it affects educator evaluations for the 2021-2022 school year applies to all educators. When the term educator is used, it is intended to include teachers, school counselors and administrators. This document should be considered informational only and should not be construed as supplanting existing collective bargaining agreement language, the Ohio Revised Code, House Bill 197, House Bill 164 or House Bill 404 of the 133rd General Assembly. 

EDUCATOR EVALUATIONS 2021-2022

1. If an educator’s evaluation is not completed, will this impact the individual’s contract status with the district?
This is a local determination. The district should work with its legal counsel and may collaborate with bargaining organizations to determine contract status. A teacher for whom an evaluation is not completed is afforded rights established under Ohio Revised Code Section 3319.11. Likewise, districts also should be mindful that administrators who do not receive completed evaluations are afforded rights under Ohio Revised Code section 3319.02

2. Does a teacher on the less frequent evaluation cycle who has a completed evaluation move ahead in the evaluation cycle?
  • House Bill 404 impacts decisions for teachers on the less frequent cycle with completed evaluations under OTES 1.0. These teachers will remain at the same point in the evaluation cycle and retain the same evaluation rating for the 2020-2021 and 2021-2022 school years as for the 2019-2020 school year. Please note, a completed evaluation of a teacher on the less frequent cycle must include one observation and one conference. Teachers on the less frequent cycle evaluated under OTES 1.0 in 2020-2021 were afforded an extra year on the less frequent cycle due to flexibility granted in House Bill 404. Schools and districts may choose to allow teachers to continue on this additional year in 2021-2022 OR place these teachers back in full evaluation.
  • Under OTES 2.0, teachers on the less frequent evaluation cycle who have a completed evaluation may move ahead in the evaluation cycle. For example, a teacher with an Accomplished rating in year 2 of the less frequent evaluation cycle who has a completed evaluation in 2020-2021 would move ahead to Accomplished year 3 in 2021-2022.
3. What are the completion deadlines for the Educator Evaluation Systems for the 2021-2022 school year?
  • Evaluation deadlines for teachers, school counselors and administrators remain unchanged. Subject to each specific collective bargaining agreement, if the employee is a teacher, the district will have until May 1 to complete the teacher evaluation and must provide a written report of the results of the evaluation to the teacher by May 10.
  • If the employee is an administrator, in any school year that the employee’s contract of employment is not due to expire, at least one evaluation shall be completed in that year. A written copy of the evaluation shall be provided to the employee no later than the end of the employee’s contract year as defined by the employee’s annual salary notice. In any school year that the employee’s contract of employment is due to expire, at least a preliminary evaluation and at least a final evaluation shall be completed in that year. A written copy of the preliminary evaluation shall be provided to the employee at least sixty days prior to any action by the board on the employee’s contract of employment. The final evaluation shall indicate the superintendent’s intended recommendation to the board regarding a contract of employment for the employee. A written copy of the evaluation shall be provided to the employee at least five days prior to the board’s acting to renew or not renew the contract.
4. When will eTPES and OhioES platforms close for 2021-2022 evaluation data entry?
Both systems, eTPES and OhioES, will remain open until June 15, 2022, to enter and finalize evaluation data.  As a reminder, all evaluations must either be completed or closed with an exemption.

5. Will student growth measures be required components in 2021-2022 teacher and principal evaluations?
No, a school district board of education shall not use value-added, high-quality student data or any other student academic growth data to measure student learning attributable to a teacher or principal while conducting evaluations. Rather, a district board shall use only the other factors and components that do not pertain to student learning attributable to the teacher or principal. However, a district board may consider as part of the educator evaluation how a teacher or principal collects, analyzes and uses student data, including student academic growth data, to adapt instruction to meet individual student needs or to improve practice.
 
6. Will student metrics be required in 2021-2022 school counselor evaluations?
No, a school district board of education shall not use any metric used to evaluate positive student outcomes to measure student learning attributable to a school counselor while conducting evaluations. Rather, a district board shall use only the other factors and components that do not pertain to student learning attributable to the school counselor. However, a district board may consider as part of the evaluation how the school counselor collects, analyzes and uses student data, including positive student outcomes data, to adapt instruction to meet individual student needs or to improve the school counselor’s practice.
 

7. How do evaluators ensure they do not include student academic growth data or student metrics to measure student learning attributable to a teacher, principal or school counselor?
To ensure student academic growth data or student metrics are not used to measure student learning attributable to a teacher, principal or school counselor, evaluators should do one of the following as applicable:   

  • Use only the teacher and principal performance evaluation rubrics for Ohio Principal Evaluation System (OPES) 1.0 and Ohio Teacher Evaluation System (OTES) 1.0.   
  • Not include the “Evidence of Student Learning” component on the Teacher Performance Evaluation Rubric for Ohio Teacher Evaluation System 2.0. 
  • Not include the “Metric(s) of Student Outcomes” component of the Ohio School Counselor Evaluation System rubric.
8. What flexibility already exists in the Ohio Teacher Evaluation System process​?
There has always been some flexibility allowed when implementing OTES. For instance, schools have flexibility in defining what an observation or walkthrough might look like in their own unique education setting. Additionally, there is no requirement for a rating on each standard area (OTES 1.0) or component (OTES 2.0) on the rubric. The Department encourages teachers and evaluators to collaborate on the use of flexibility options. All educators should clearly understand any local flexibility provided and how the evaluation process will work in each school's unique education setting. To help guide these conversations, the Department has posted a document titled “Impact of Education Settings on Teacher Evaluations” .
 
9. How do HB 197, HB 164 and HB 404 impact teacher and school counselor evaluation cycles in  2021-2022​?
Flexibility granted by statute may impact some teacher and school counselor evaluation cycles. 
Please see the updated Impact on Educator Evaluation Systems Cycles. HB 404 Impact on OTES 1.0 Cycles ChartHB 404 Impact on OTES 2.0 Cycles Chart and HB 404 Impact on OSCES Cycles Chart .

OHIO TEACHER EVALUATION SYSTEM 1.0

10. What is the definition of a completed evaluation?
To be considered complete, evaluators using Ohio Teacher Evaluation System 1.0 must have all required components of the evaluation completed. The following components are standard for a complete evaluation, but additional requirements set forth in law or contained in a collective bargaining agreement may be necessary for some evaluations.

  • Full Evaluation Cycle  includes components that must be met annually for teachers on a full evaluation cycle. These required components include:  
    • Professional Growth Plan or Improvement Plan;  
    • Two formal observations;  
    • At least two walkthroughs;  
    • Student growth measures are prohibited for OTES 1.0 for SY22; and 
    • Final Summative Conference. 
  • Less Frequent Evaluation Cycle  is an option that is available to districts. This cycle requires full evaluation of teachers rated skilled every two years and full evaluation of teachers rated accomplished every three years. In a year the teacher is not fully evaluated, the less frequent evaluation required components include:  
    • Professional Growth Plan or Improvement Plan;  
    • One observation;  
    • One conference; and 
    • Student growth measures are prohibited for OTES 1.0 for SY22.
11. Can a teacher or school counselor with a completed Skilled or Accomplished evaluation in 2021-2022 begin the less frequent evaluation cycle the following year?
Yes, if a district opts to use the less frequent evaluation cycle, the educator would be eligible to begin the less frequent cycle.

12. Can a school or district move a teacher or school counselor on the less frequent evaluation cycle to a full evaluation cycle?
Yes, a school or district retains the option, subject to a collective bargaining agreement, to move a teacher or school counselor to a full evaluation cycle.

13. An individual’s Ohio Teacher Evaluation System 1.0 evaluator credential will expire before 2021-2022 evaluations can be completed. How should the evaluator proceed?
If the district is implenting OTES 1.0 in 2021-2022, the evaluator would need to recredential to complete teacher evaluations in eTPES. Evaluators must be credentialed in the system the district is implementing. The online Ohio Teacher Evaluation System 1.0 credential platform is Insight Advance. Further information about re-credentialing is available on the Credentialed Evaluators web page.

OHIO TEACHER EVALUATION SYSTEM 2.0

14. When must districts implement Ohio Teacher Evaluation System 2.0?
Districts required to implement the Ohio Teacher Evaluation System 2.0 in the 2020-2021 school year were given the discretion to determine their readiness to implement in the 2020-2021 school year or delay for one year until 2021-2022. Districts that chose to delay implementation for the 2020-2021 school year will now be required to implement the Ohio Teacher Evaluation System 2.0 in the 2021-2022 school year. Remaining districts that were not required to implement during the 2020-2021 school year or delayed until the 2021-2022 school year will implement OTES 2.0 upon expiration of the collective bargaining agreement entered into prior to Nov. 2, 2018.
 
15. When a district transitions to Ohio Teacher Evaluation System 2.0, will all teachers move to a full evaluation cycle the first year of implementation?
No. Transitioning to OTES 2.0 will not require all teachers to be fully evaluated the first year. Teachers will generally move ahead as expected in their evaluation cycle. However, flexibility granted by statute may impact a teacher’s evaluation cycle. 

16. Can an individual who possesses a current Ohio Teacher Evaluation System 1.0 credential evaluate teachers if the district moves to the Ohio Teacher Evaluation System 2.0?
No. Evaluators must be credentialed under the Ohio Teacher Evaluation System (1.0 or 2.0) that is being implemented by the district.
 
17. How will evaluator credential training be delivered considering the current coronavirus public health crisis?
Ohio Teacher Evaluation Systems 1.0 and 2.0 along with Ohio Principal Evaluation System 1.0 and 2.0 credential trainings are available in STARS. Ohio School Counselor Evaluation System credential training is offered through local Educational Service Centers (not in STARS). Educational Service Centers are offering these trainings both remotely or in person based on current regional safety conditions. Please contact a regional Educational Service Center for additional information.

OHIO PRINCIPAL EVALUATION SYSTEM 2.0

18. When must districts implement Ohio Principal Evaluation System 2.0?
A district may choose to use OPES 2.0 in 2021-2022 if the district is also implementing the Ohio Teacher Evaluation System (OTES) 2.0, however, districts are not required to implement OPES 2.0 in 2021-2022.
 
19. Can an individual who possesses a current Ohio Principal Evaluation System 1.0 credential evaluate administrators if the district moves to the Ohio Principal Evaluation System 2.0?
No. Evaluators must be credentialed under the Ohio Principal Evaluation System (1.0 or 2.0) that is being implemented by the district. Districts choosing to use OPES 2.0 will make the selection in the OhioES setup. All principal/assistant principal evaluators must have a valid OPES 2.0 credential to be able to conduct OPES 2.0 evaluations.

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Last Modified: 8/16/2021 8:01:24 AM