Coaching Permits

Pupil Activity Permits are required for individuals who will direct, supervise or coach a student activity program that involves athletics, routine or regular physical activity or activities with health and safety considerations. Applicants must complete requirements and apply for a three-year permit through the Ohio Department of Education’s Office of Educator Licensure.

Requirements for obtaining or renewing a permit

  1. Contact the school or district where you wish to coach and confirm your acceptance as a coach or activity director. Also, notify the school or district that you will be submitting your permit application request online; the superintendent or his or her designee will need to electronically sign your application.
  2. Complete the National Federation of State High School Associations fundamentals of coaching class. (This is a one-time training required of all coaches; the district must verify completion).
  3. Have a current, valid certificate of an approved cardio-pulmonary resuscitation (CPR) training course. The district must verify completion.
  4. Have a background check on file at ODE. 

  5. Complete one of the training programs below on first aid for coaches. (Note that having a medical license (M.D., D.O, D.C., R.N., EMT, A.T.C.) fulfills the first aid training requirement.)      

    • Ohio Department of Education Approved Pupil Activity Program. You may search for a program  during a given time span by entering a beginning and ending date here.

    • Nationally approved programs: Approved Red Cross (First Aid Health and Safety for Coaches) or American Sport Education Program (Sport First Aid - Fourth Edition), or National Federation of State High School Association (First Aid for Coaches or First Aid Health and Safety for Coaches). Submit proof of completion in Step 3 of the online application.

    • College or university coursework completed within the past three years related to first aid or athletic training. Applicant or university must send ODE an official transcript.

  6. Complete one approved course on concussion training through the Ohio Department of Health website. These courses are free and may be completed online in about an hour. You will need to upload your certificate of completion as you submit your permit application request online.The courses are: 

  • NFHS training program “Concussion in Sports – What you Need to Know;” 

  • National Centers for Disease Control and Prevention program “Heads Up – Concussion in Youth Sports Online Training Program;”

  • National Alliance for Youth Sports Concussion Training. 

Getting started with the online application

First-time permit

  • Following the instructions here, create a SAFE account.
  • Access the SAFE account once it is set up and confirmed.
  • Click on ODE CORE under Web applications.
  • On the My Information – UPDATE screen, make sure your email address is entered accurately and completely.
  • Use the drop-down menu on the top bar at right to return to the CORE dashboard.
  • Select APPLY – New Applications.
  • Open the + symbol next to Permits and select Pupil Activity/Coaching Permit.
  • Click on Apply.
  • Follow the instructions below under “three steps for completing all applications” below.

Renewal of a permit

  • Access your SAFE account. If you need a SAFE account, set one up here. If desired, see instructions here.
  • Once logged into SAFE, click on ODE.CORE under Web applications.
  • On the My Information – UPDATE screen, make sure your email address is entered accurately and completely.
  • Use the drop-down menu on the top bar at right to return to the CORE dashboard.
  • Select RENEW to enter the My Credentials section.
  • Select the permit you wish to renew.
  • Use the Select Action drop-down menu to select Renew, then click on Apply.
  • Follow the instructions under “three steps for completing all applications” below.

Three steps for completing all applications

After Logging into your SAFE account and beginning the application, please complete the three steps below.

Step 1: Verify that Pupil Activity Permit appears here. Then click on “save application and next.” (You will not need to enter any data under the teaching fields, endorsement and limitation headings here.)

Step 2: Select Organization – here you will need to designate the school district where you are going to coach. You may search for the district in the Name box, but it is easier and more accurate if you enter the district’s information retrieval number (IRN). You may search for the district’s IRN here. Next, complete the answers to questions on this screen, including how you completed the first aid requirement. If you met the first aid requirement by completing an ODE-approved pupil activity program, selection option 1; you will not need to upload a certificate in step 3.

Step 3: Application Documents – This is where an applicant uploads certificates of completion  for certain training courses (see #5 and 6 under requirements above).

At the final screen, your three-year pupil activity permit will be highlighted. Click on Select and Pay. Follow the prompts until you can submit your electronic check or credit card payment. The payment due is $45.

To Check the Application Status

  1. Log into your SAFE account.
  2. From the SAFE menu, click on ODE.CORE.
  3. Select My Applications - STATUS.
  4. Under Status, your application will say one of the following:
  • Waiting for Approver Signature – signifies that the application is awaiting review and approval by the e-signer at your district. If approved, your application will move forward in the review process.
  • Pending review – means that ODE’s Office of Educator Licensure is reviewing the application.

Additional Information













Last Modified: 4/9/2015 4:22:06 PM