School Treasurer License

The equivalent of an approved program for the school treasurer license shall include the following educational and field experience components:

Educational Requirements

  • A baccalaureate degree in business, three semester hours in school law, and three semester hours in school finance, OR
  • A baccalaureate degree in a non-business area, nine semester hours in accounting, three semester hours in school law, and three semester hours in school finance.

Field Experience Requirements

Option 1

The field experience component may be met through completion of a 300-hour internship in a school treasurer’s office, under the direct supervision of a licensed school treasurer.

The 300-hour internship should be an individualized, mutually developed series of experiences reflective of the results of an assessment of the educational needs of the intern as related to the role, functions and responsibilities of the treasurer.

The 300 hours of field experience should be well distributed over the following:

  1. Overview of Treasurer and Business Office Responsibilities (10 hours)
    • Review of statutory duties
    • Relationship with board of education
    • Role and relationship with superintendent and other administrators
    • Relationship with other offices and officials
  2. Financial Management (20 hours)
    • Basic banking depository requirements
    • Investments
    • Bonds and notes
  3. Fund Accounting (50 hours)
    • Processing accounts payable and receivable
    • Receipts
    • Billing and invoices
    • Purchase orders and encumbrances
    • Petty cash and change funds
    • Student activity funds/management
    • Internal accounting controls
  4. Financial Reporting (50 hours)
    • Budget and appropriations
    • Financial forecasting and fiscal analysis
    • General purpose financial statements, cash reporting
    • GAAP
  5. Purchasing and business functions (80 hours)
    • Bidding and purchasing procedures
    • Employee contracts
    • Payroll processing/distribution/reports
    • Employee benefits (type, enrollment & claims)
    • Salary schedules
  6. Legal/Legislation (50 hours)
    • Ohio compliance functions
    • Fiscal certificates
    • Legal notices
    • Short and long-term borrowing
    • FMLA, ADA, FLSA, Workers’ Compensation
  7. Administrative and other duties (20 hours)
    • Board secretary-minutes and role at board meetings
    • Member of administrative team/role with policy team
    • Record retention/destruction
    • Collective bargaining (public sector)
  8. Other areas, if appropriate, to the particular district and its needs (20 hours)

Option 2

In place of a supervised 300-hour school treasurer internship, it is possible to utilize two years of  significant, global fiscal officer responsibility in an organizational setting.

This experience must be at the level of either chief or assistant (deputy) fiscal officer, and must be  representative of the broad range of functions, and areas of responsibility must include at least four (4) of the following:

  • Accounting and financial reporting
  • Forecasting and planning
  • Budgeting and appropriations
  • Cash and asset management
  • Finance and investments
  • Supervision of payroll procedures
  • Compliance functions including tax payments and filings
  • Office management

Requirements for Renewal

CURRENTLY EMPLOYED

The professional license is valid for five years and may be renewed by individuals currently employed in a school or school district upon verification that the following requirements have been completed since the issuance of the license to be renewed:

  • Six (6) semester hours of coursework related to the area of licensure, OR
  • Eighteen continuing education units (180 contact hours) or other equivalent activity related to the area of licensure as approved by the local professional development committee of the employing school or school district.

Each licensed individual wishing to fulfill the license renewal requirements is responsible for the design of an individual professional development plan, subject to approval of the local professional development committee. The plan shall be based on the needs of the individual, the students, the school, and the school district.

Coursework or continuing education units or other equivalent activities may be combined.

NOT CURRENTLY EMPLOYED

Renewal of the professional license for individuals not currently employed in a school or school district shall require completion of six semester hours of coursework relevant to the area of licensure since the issuance of the license to be renewed.

LICENSE LAPSED UP TO FIVE YEARS

A professional license that has lapsed for up to five years due to not meeting the professional development requirements may be reinstated upon completion of nine semester hours of coursework relevant to the area of licensure since the issuance of the license to be renewed.

LICENSE LAPSED MORE THAN FIVE YEARS

A professional license that has lapsed for more than five years due to not meeting the professional development requirements may be reinstated upon completion of 12 semester hours of coursework relevant to the area of licensure since the issuance of the license to be renewed.

Last Modified: 4/28/2013 3:42:48 PM