Educational Aide and Student Monitor Permits

The Ohio Department of Education issues educational aide and student monitor permits under Ohio law1 to applicants who meet qualifications and have been hired to serve in Ohio schools or districts.

Schools, districts and educational service centers may download and print the Educational Aide Permit Checklist to guide applicants through the licensure process.

Preliminary Steps - First-time and Renewal of Permits (Aides and Monitors)

Learn more before applying. If you are applying for a first-time permit or wish to review information about these permits before renewal, click on the desired permit name:

Contact a school or district. Please DO NOT apply for this permit (new or renewal) through the Department's online system until you have completed the two steps below; otherwise, your application may be declined. You must:

  • Complete the employment process at the Ohio school or district where you are interested in serving as an educational aide or student monitor.
  • Notify the school or district that you will be selecting them to electronically sign your application. 

Do you have a current background check? You must have current background checks on file with the Department. Please see the Background Check FAQs webpage for more information.

About Educational Aide Permits

These permits qualify an individual to perform educational assistant duties in a school, including the supervision of students and assistance with instructional tasks (in accordance with Ohio law2).

Educational Aide Permit (1-Year). This permit, new or renewal, may be issued at the request of an employing school or district to an individual who holds a high school diploma or the equivalent. 

Educational Aide Permit (4-Year). This permit may be issued to an individual who holds a high school diploma or the equivalent, and who has successfully performed their duties for a minimum of one full school year under a one-year educational aide permit. 

Addition of the ESEA Qualified Endorsement. ESEA stands for the federal Elementary and Secondary Education Act, or No Child Left Behind, which requires educational aides or paraprofessionals working in Title I settings to meet certain qualifications. Please see the Senate Bill 216 webpage for information regarding who is required to hold the ESEA endorsement.

To add the “ESEA qualified” endorsement to an educational aide permit, the individual must have successfully completed one of the following: 

  • The examination for paraprofessionals prescribed by the State Board of Education (ParaPro Assessment). Please request the score for this test to be reported directly to the Ohio Department of Education by the Educational Testing Service.
  • An associate degree (or higher) from an accredited institution of higher education; or at least two years of study at an accredited institution of higher education (defined as 48 semester hours or 72 quarter hours). Please be prepared to scan and upload your original, official transcript in PDF format to your OH|ID account. Please see the Instructions for Submitting Transcripts before uploading your transcripts. You may also view a short video tutorial on how to scan and upload transcripts.
    • If you prefer to mail your original, official transcripts, please use the following address: 

      Ohio Department of Education
      Office of Educator Licensure
      25 S. Front Street
      Mail Stop 504
      Columbus, OH 43215

    • Did you complete your degree outside the United States? If you completed college coursework outside the United States, you must provide a course-by-course analysis from a  Department approved international credential evaluation service

About Student Monitor Permits

Student monitor permits qualify an individual to perform assistant duties that do not involve assistance with instructional tasks, such as supervising children on the bus, playground, cafeteria or other non-instructional tasks. 

Student Monitor Permit – 1 Year. This permit, new or renewal, may be issued at the request of an employing school or district to an individual who holds a high school diploma or the equivalent.

Application Instructions

  • Access your OH|ID account.
  • Click Educator Licensure and Records (CORE).
  • Complete the online application from your CORE Dashboard.
  • See the CORE User Manual for complete instructions.

Related Links

1OAC 3301-25
2ORC 3319.088

Last Modified: 9/17/2021 11:35:51 AM