9-12 District
Test Coordinator
Bulletin

9-12 District
Test Coordinator
Bulletin

Ohio’s State Tests – English Language Arts, Mathematics, Science, Social Studies

8/1/2017

Spring 2017 

Discrepancy Resolution Window 

Districts will have an opportunity to resolve discrepant records in TIDE. District test coordinators must sign in to the “Ohio State Tests 2016-2017” administration of TIDE and check the Discrepancy Resolution task to resolve any records that require resolution. Review the guidance document for instructions. Districts must resolve all discrepant records through the summer. Unresolved records will not be reported.
 

Rescores and Verifications Window 

Districts will have an opportunity to submit rescore and verification requests until Aug. 11. Review the guidance document for instructions.
 
District test coordinators can submit rescore requests in TIDE if they believe the student’s score does not reflect expected student achievement. There is a $25 charge for processing rescore requests unless the rescore results in a score change. Before submitting a rescore request, district test coordinators are encouraged to check whether the student’s test needs to be resolved in the Discrepancy Resolution in TIDE. Rescore requests can only be processed for tests that contained hand-scored items. Refer to the guidance document for a list of eligible tests.
 
District test coordinators can submit verification requests if:
(1)   The district believes the student tested and did not receive a score; or
(2)   The district believes a score was incorrectly assigned to a student.
 
Verification requests only apply to students who took paper tests. Review the guidance document for instructions for submitting verification requests in TIDE.
 

Summer 2017

Online Reporting System Student Population Selections

 
A feature that provides additional flexibility for viewing individual student and educator reports is available in the Score Reports section of the Online Reporting System. To access this feature, log in to the Online Reporting System, select Score Reports and then select one of three radio buttons below the Test and Administration dropdowns. These buttons allow district and school personnel to view reports for student populations for any one of the three criteria based on enrollment. The enrollment used by this feature is based on student information (pre-ID upload) in TIDE.
 
  • Scores for students who were mine at the end of the selected administration:
Results for students who were enrolled in your school or district at the end of an administration, regardless of where that student tested or is currently enrolled. This allows districts to see results for students who transferred to their districts after testing.
  • Scores for my current students:
Results for students who are currently enrolled in your school or district, who tested in any school or district in Ohio for the selected administration. This is useful for joint vocational school districts and career-technology centers that need to view scores for incoming students.
  • Scores for students who were mine when they tested during the selected administration:
Results for students who tested in your school or district for the administration, regardless of where that student is currently enrolled. This is the default option and is traditionally how reports are presented in Ohio. 

Rescores and Verification Window 

Districts will have an opportunity to submit rescore and verification requests for high school end-of-course tests from Sept. 11-Oct. 26. Review the guidance document for instructions.
 
District test coordinators can submit rescore requests in TIDE if they believe the student’s score does not reflect expected student achievement. There is a $25 charge for processing rescore requests unless the rescore results in a score change. Before submitting a rescore request, district test coordinators are encouraged to check whether the student’s test needs to be resolved in the Discrepancy Resolution in TIDE. Rescore requests can only be processed for tests that contained hand-scored items. Refer to the guidance document for a list of eligible tests.
 
District test coordinators can submit verification requests if:
(1)   The district believes the student tested and did not receive a score; or
(2)   The district believes a score was incorrectly assigned to a student.
 
Verification requests only apply to students who took paper tests. Review the guidance document for instructions for submitting verification requests in TIDE. 

Fall 2017 

Test Administration 

Districts will schedule their 10-day test administrations Dec. 4-Jan. 12. Make-up testing must be completed within the district’s 10-day window. The Important Dates page on the portal includes a summary of key dates. 

Secure Browsers 

The secure browsers for 2017-2018 must be used for fall 2017. Please refer to the Secure Browsers page on the portal and the documentation there to prepare the devices and install the secure browser.

Pre-ID Window 

The Pre-ID window is open Aug.22-Jan. 12 in TIDE under the Ohio’s State Tests 2017-18 Administration task. Districts must Pre-ID their students that are participating in the fall 2017 administration. Remember to use the Student Pre-ID File Layout for the 2017-2018 school year.
 
Districts must ensure all participating students who are testing online have the appropriate subject mode field set to “O” for online.
 
Districts whose students are using paper tests and who wish to receive Pre-ID labels must submit their Pre-ID data in TIDE by Sept. 18 under the Ohio’s State Tests 2017-2018 Administration task. Districts must ensure all participating students who are using paper tests have the appropriate subject mode field set to “P” for paper.
 
All students, regardless of test mode, must be pre-identified no later than Jan. 12. 

Paper Orders Window 

District authorized to administer high school paper tests may submit their on-time orders in TIDE Sept. 12-18. All orders are subject to Department approval. District test coordinators will place orders under the “Paper Orders High School Fall 2017” administration task in TIDE. To access the Orders task, district test coordinators must first confirm their contact information and shipping address under the Contact Info task. District test coordinators who wish to update their shipping addresses must contact the Ohio Help desk at 1-877-231-7809 to request a change.
 
Districts will enter pick-up date(s) for their scorable materials under the Supplemental Service task during the TIDE window Sept. 12-18. This date must be no later than one business day after the conclusion of the district’s 10-day testing window. 

Manuals 

Digital copies of the fall Test Administrator’s Manual and Supplemental Instructions for Paper Tests will be available in August. Please check the portal.

User Accounts 

Personnel administering the fall 2017 end-of-course tests online must have a Test Administrator (TA) or Teacher (TE) user account. Refer to the Test Administrator User Guide  for additional information. Encourage personnel to log in to the Test Administrator Practice Site with their TA or TE user accounts prior to testing. Personnel may also log in to the optional TA Certification course with their user accounts.