9-12 District
Test Coordinator
Bulletin

9-12 District
Test Coordinator
Bulletin

OST, OELPA and AASCD

7/31/2018

Test Window Dates 2018-2019 

2018-2019 Ohio’s State Tests – grades 9-12
Fall 2018
  • Dec. 3-Jan. 11                     End-of-course                                                  
Spring 2019
  • March 25-April 26              English language arts                                      
  • April 1-May 10                    Mathematics, science, social studies                           
Summer 2019
  • July 15-26                            End-of-course                     
 
Spring 2019 Ohio English Language Proficiency Assessment (OELPA)
Feb. 4-March 29
 
Spring 2019 Alternate Assessment for Students with Significant Cognitive Disabilities (AASCD)
Feb. 19-April 12                                 Operational                                        
April 15-May 31                                Independent Field Test     
 

Requesting Exceptions to Online Testing –
Ohio’s State Tests and Ohio English Language Proficiency Assessment 

Ohio’s State Tests and the Ohio English Language Proficiency Assessment are online tests for all students, with some exceptions. The expectation is that all districts and schools will schedule time and provide technology appropriate for their local situations.
 
The following are situations where districts and schools may be eligible for paper testing:
  1. A district or school with students who will require the use of paper test forms as an accommodation documented in an IEP or 504 plan or due to a student’s religious beliefs; or
  2. A district or school that lacks the required technology infrastructure to test all students online, including schools that:
    1. Are new to state testing and verify a lack of technology to test all students online; or
    2. Experience a change in the district’s or school’s technology system that impacts capacity to test all students online.
Districts or schools with the above situations involving the limitation of technology should contact the Ohio Department of Education at statetests@education.ohio.gov to start the process of determining eligibility for an exception to online testing.
 

District Student Results File Layout 2018-2019 

The layout for district student results data files for the 2018-2019 school year is available on the ORS Support Documents page of the portal. All changes to the layout from the prior year are indicated in red font. Please distribute this layout to all EMIS coordinators, data managers and information technology centers.

This layout will support the reporting of the following administrations:
  • OELPA spring 2019;
  • Ohio's State Tests fall 2018, spring 2019 and summer 2019; and
  • AASCD spring 2019.
  • English Language Proficiency Screener 2018-2019
IMPORTANT: The layout now includes fields for reporting writing item scores and condition codes. This update only applies to the fall 2018 Ohio’s State Tests administration and subsequent Ohio’s State Tests administrations. This data will not be available for prior administrations. Additionally, new fields have been added to report a re-tester flag for end of course subject tests. The re-tester flag will be captured via TIDE beginning with the spring 2019 Ohio’s State Tests administration. Therefore, this field will be present, but not populated in fall 2018 Ohio’s State Tests data files.
 
Directions for accessing district data files can be found in the Online Reporting System User Guide and the Downloading Data Files guidance document, both available on the ORS Support Documents.
 

Secure Browsers for 2018-2019 

Secure browser version 10.3 for desktop and laptop devices is available to download from the Ohio’s State Tests portal. This secure browser is the only version that can be used beginning Sept. 1. Older versions of the secure browser installed on desktop and laptop devices cannot be used for secure student testing after Sept. 1.
 
The AIR Secure Test App for mobile devices – Chromebooks, iPads and Androids – is new for 2018-2019. All three platforms will now use version 5. Similar to the desktop secure browser, only version 5 can be used for secure student testing after Sept. 1. Older versions of the secure test app cannot be used after Sept. 1.
 
Downloading the Secure Browser or App
The secure browsers and apps are available from the Secure Browsers page of the portal. Be sure to install the correct version of the secure browser or app for each device’s operating system. Detailed installation instructions are available in the Secure Browsers Installation Manual. Additional information about preparing your network and devices for online testing is available in the Technical Specifications Manual.
 
System Requirements
Lastly, please be sure to review the latest Online System Requirements and Long Term Support Plan for more information about supported operating systems, devices and browsers for Ohio’s online applications.
  • As noted in the Online System Requirements several operating system versions have not yet been release by their respective manufacturers, but are anticipated in fall 2018. Although AIR cannot guarantee support for these systems in 2018-19, AIR will work to support them after their official release. Please note that new secure browsers may be required. Watch for future communication concerning the support of these after they are released.
 
The updated technical documentation is available on the Technology Coordinators page of the portal.
 
If you have any questions or concerns, please contact Kirk Ross at Kirk.Ross@education.ohio.gov.
 

Pre-ID Layout for Ohio’s State Tests for 2018-2019 

The Department updated its Student Pre-Identification (Pre-ID) File Layout for the 2018-2019 school year. The layout collects student information for Ohio’s State Tests, the Alternate Assessment for Students with Significant Cognitive Disabilities (AASCD), the Ohio English Language Proficiency Assessment (OELPA), the English Language Proficiency Screener and the Ohio Graduation Tests (OGT).
 
Please download a copy of the 2018-2019 Pre-ID layout for Ohio’s State Tests. The layout builds upon the 2017-2018 layout; changes to the layout are indicated in red font. Review the Guidance Document for 2018-2019 Ohio Pre-ID Files for details on the changes to the layout. Please share and work with your ITC and/or your district data service personnel as soon as possible in the preparation of the Pre-ID files.
 
The layout and guidance document are located on the TIDE Support Documents page of the portal.
 

TIDE Resources 

The Test Information Distribution Engine, or TIDE, opens for the 2018-2019 school year on Aug. 21. TIDE and the other testing systems provided by AIR contain secure student data, including demographic information and scores. To help better protect this secure data, several updates to the login system have been made for 2018-2019. Please review the TIDE User Guide for complete details. As in past years, all passwords have been reset and all users will be required to set up new passwords according to the new guidelines before accessing any AIR testing system.
 
Several resources are available on the TIDE Support Documents page of the Ohio’s State Tests portal to help users complete tasks for the fall 2018 administration. These include:
• TIDE User Guide;
• TIDE Tasks Summary for Test Coordinators;
• TIDE Tutorials;
• TIDE Tasks for Test Coordinators;
• Pre-ID File Layout for 2018-2019;
• Pre-ID Guidance Document;
• Pre-ID Upload Templates;
• TIDE User Management Guidance Document;
• User Role Matrix.