9-12 District
Test Coordinator
Bulletin

9-12 District
Test Coordinator
Bulletin

Ohio’s State Tests (OST) – English Language Arts, Mathematics, Science, Social Studies

2/6/2020

English Language Arts I State Assessment Information

In October, the Department released information regarding the elimination of the English language arts I state assessment for students in the class of 2023 and beyond. This document has recently been updated to address frequently asked questions regarding the availability of the ELA I test to current 9th graders as well as students in middle school who may be enrolled in a high school ELA I course. Further updates will be added to this document and communicated through the test coordinator bulletins. More details on the impact of eliminating the English language arts I test can be found on the Department website. For the spring 2020 administration districts with middle school students in a high school ELA I course will need to pre-ID students for the grade 8 ELA test in TIDE.
 

Bilingual English-Spanish Toggle Function

Beginning in the 2019-2020 school year, there is a new toggle function for the Ohio’s State Tests (OST) which allows students to switch between English and Spanish forms at the push of a button. This new function replaces the stacked format of the bilingual tests. When toggling between languages, the testing system maintains all student responses, as well as the approximate place on the page. To provide students an opportunity to use the new function, all practice tests and released test items on OSTs in mathematics, science and social studies have been updated to include the toggle function and are available for use on the portal. English language arts items are not translated. To enable the toggle function, the Language setting must be changed to “Bilingual English-Spanish” on the test settings page before beginning the test.

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Fall 2019 High School End-of-Course Test Administration 

New! Student Results Data Files 

District results for students who took the fall 2019 high school end-of-course tests online will be posted in the Online Reporting System (ORS) on Feb. 18. Students whose paper scorable answer documents were returned to DRC according to the instructions in the manual will be posted Feb. 24. Results for students whose scorable answer documents were returned late to DRC will be posted March 2 in ORS. Students who tested using a breach form will have results posted March 2. Records that require discrepancy resolution will be reported after the records are resolved in TIDE.
 

New! Rescore and Verification Request Window 

Districts may submit rescore and verification requests in TIDE from Feb. 18-April 9. Review the Rescores and Verifications Guidance document for instructions.
 
A district can submit a rescore request in TIDE if it believes a student’s score does not reflect expected student achievement. There is a $25 charge for processing rescore requests unless the rescore results in a score change.
 
A district can submit a verification request if the following applies:
  1. The district believes the student tested and did not receive a score, or
  2. The district believes a score was incorrectly assigned to a student who took a paper test.
 

Spring 2020 High School End-of-Course Test Administration 

New! Test Windows 

Please note that for spring 2020, there are two test windows; one for English language arts tests and one for the mathematics, science and social studies tests. Districts will schedule their 15-consecutive school day English language arts test administration during March 23-April 24. Districts will schedule their 15-consecutive school day mathematics, science and social studies administrations during March 30-May 8. Make-up testing must be completed within each of the district’s 15-consecutive school day test windows. The Important Dates page on the portal includes a summary of key dates. 
 

New! Score Report Labels 

Districts and schools that wish to receive a set of spring 2020 Ohio’s State Tests score report labels must access the Score Report Label Requests task in the Ohio’s State Tests 2019-2020 administration in TIDE, select “Yes” and click “Save” by May 8. All districts automatically receive printed Family Reports. If your district does not want to receive score report labels, no action is required
 

Pre-ID Window and On-time Order Window 

Districts must ensure all participating students are preidentified in TIDE in advance of the test window and have the appropriate subject mode field set to “O” for online and “P” for paper. Refer to the Guidance Document for 2019-2020 Ohio Pre-ID files more information.
 
Districts whose students are using paper tests and who wish to receive printed Pre-ID labels must submit their Pre-ID data in TIDE by Feb. 3 under the Ohio’s State Tests 2019-2020 Administration task. Student test mode must be marked “P” for paper to receive a printed Pre-ID label.
 
Districts with students using paper for high school end-of-course English language arts, mathematics, science or social studies tests may submit their on-time orders in TIDE by Feb. 3. All orders are subject to Department approval. District test coordinators will place orders under the “Paper Orders High School EOC Spring 2020” administration task in TIDE. To access the Orders task, district test coordinators must first confirm their contact information and shipping address under the Contact info task. District test coordinators who wish to change their shipping address must contact the Ohio Help Desk at 1-877-231-7809 to request a change.
 

Paper Materials Pick-up Window 

Districts will enter pick-up date(s) for their scorable materials under the Supplemental Information task in TIDE by Feb. 3 for each of the spring 2020 administrations. The date must be no later than one business day after the conclusion of the district’s 15-consecutive school day testing window for the English language arts tests and no more than one day after the district’s 15-consecutive school day test window for mathematics, science and social studies tests.
 

Manuals 

The spring 2020 Ohio’s State Tests Test Administration Manual (TAM) is available for download from the Administration Manuals and Guidance Documents page of the portal. The Test Administration Manual must be reviewed by test coordinators and test administrators prior to the spring 2020 test administration. The Test Administration Manual includes key information regarding scheduling, test security, student Pre-ID and test eligibility, staff responsibilities, test status requests and other important policies and procedures. This information is applicable to all spring 2020 test administrations, including students testing online and on paper. 
 
The Test Administration Manual also includes a series of appendices that can be downloaded as part of the Test Administration Manual or separately. The appendices cover important policies and procedures regarding oral translations, human read-aloud administrations, calculator policies and breach administrations. The appendices also include documents such as the Test Incident Guidance Document and Special Testing Scenarios Guidance Document. Lastly, the appendices include a series of checklists, including the District Test Coordinator Checklist, Test Administrator Checklist and the Online Testing Highlights and Script
 
The Supplemental Instructions for Paper Testing manual will be available for download by early February. The Supplemental Instructions for Paper Testing includes policies and procedures specific to paper testing, such as important dates, distributing paper test materials, test-day procedures, oral scripts, returning test materials and more.